campus-life

Clubs Handbook and Forms

Club Handbook and Information

Advisors and members of Madison College student clubs are encouraged to download the latest version of the Club Handbook (updated August 2013) to use as a reference guide. Most of the forms and information contained in the handbook can be accessed on this web site. All of the forms clubs will need to renew their membership, request Student Activities Board (SAB) funds, prepare for a fund-raiser, and plan a trip are available on this site. Each student club is eligible to receive funding limited to a maximum of $3,000 per club for the year. No more than $300 will be given to a particular student throughout the year. If you have questions about the club handbook, please contact the Student Life Office at studentlife@madisoncollege.edu or at (608) 246-6224.

Renewal of Registration

ALL FORMS ARE NOW LOCATED ON THE LINK ON THE CLUB ADVISOR PAGE!

·         HOW TO UPDATE YOUR CLUB ROSTERS
Go to your club page
Roster ( on the left)
                Manage Roster
                 Check all the students that are no longer involved or in school
               Hit Delete ( on the top of the list)
Add new members

1.       Have the student hit your club join button and will need to approve the students (Manage roster).  On the right of each name you will be able to change the student’s position.

    OR

2.       Go to roster
      Invite people
      Add email addresses
Students will receive an invitation to your club and all they will need to do is accept the invitation.

ALL Club paperwork is due on October 1, 2014

Club Deposits & Payments Procedures & Forms

Club Deposits - complete the deposit form with a club officer and advisor signature & make a copy for your records.  Put the cash, checks and deposit form into a sealed envelop.  At Truax take the deposit to the welcome center at Downtown take to the enrollement center.  Student Clubs Deposit form

Club Payment Form- complet the Student Clubs request for payment form with a club officer and advisor's signature and make a copy for your records.  Send the form inter-department mail to Finance/ Accounts Payable. Student Clubs Request for Payment

CLUB Funding

Travel Money

To request funds for travel, students are required to complete a Travel Money Request Formand submit it to the Student Life Office.  The purpose of the travel money is to help club members with the costs of attending conferences and other developmental opportunities. 

$28,000.00 of the Club Support budget is set aside to support club travel.  Each student club is eligible to receive funding limited to a maximum of $3000 per club for the year. No more than $300 will be given to a particular student throughout the year.

Funding will be considered for eligible academic program clubs in accordance with the Student Activities Board policies and procedures for distributing Student Activity Fee dollars.  Due dates for application are: October 26, 2012 for first semester travel & March 22, 2013 for second semester travel.  If you are traveling in the summer months, make sure to apply for funds by the second semester deadline. 

 TRAVEL FINANCIAL REQUEST APPLICATION IS NOW IN "THE LINK"

Program/Event Money

The program and event funds will be distributed to clubs who hold events open to the student body who meet the requirements.  Decisions to disperse funds are made by the ELT.  To apply for program/event money, your club needs to submit the Application for Program and Event Money to the ELT.  The ELT will need at least one month to make decisions on the application and make request additional information in order to do so.  The money will be granted on a first-come-first-serve basis until all funding for programs and events are allocated.  Each student club is eligible to receive funding limited to maximum of $500 per for the year. 

PROGRAM / EVENT FINANCIAL REQUEST APPLICATION IS NOW IN "THE LINK"

Membership Dues

Membership moneys will be disbursed as a reimbursement process.  Proof of payment to a local, state, or national affiliation will be required to receive compensation.  Up to $15 per student will be allowed, funding permitted.

To receive membership funding submit the Membership Reimbursement Request form and attach a list of the students’ names and ID #s that are applying for reimbursement as well as proof of membership/payment.

 MEMBERSHIP FINANCIAL REQUEST APPLICATION IS NOW IN "THE LINK"

 

SAB Guidelines

Students Activities Board Guidelines SAB Guidelines

Student Involvement Alcohol Statement

College Student Involvement Alcohol Statement (PDF, DOC)

Madison College Posting Guidelines

Guidelines Regarding On-Campus Postings (PDF, DOC)

Where To Go For Help

Contact Information (PDF, DOC)
Listing a variety of campus resources.

 

 Fund-raising

 Fund- raising ideas

 Club Raffle Ticket Information and Ticket Template (DOC)
 

Club Travel Information

Travel Packet including all the required forms