Frequently Asked Questions

FAQs - 2016 Spring Graduation

Friday, May 13, 2016 at 5:30 p.m.

What do graduates have to do?

  • Potential graduates will receive a message in their Message Center in their student center informing them about the graduation process at the beginning of the semester.

  • Grads should check the spelling of their name on the letter. If it is wrong, they should contact the Enrollment Center at Truax or their Regional Campus Administrative Office.

  • If a student thinks they should be graduating and did NOT receive a message, they should speak to their advisor in Academic Advising Services immediately to resolve any discrepancies.

How do I apply for graduation?

  • Students who anticipate graduating need to apply for graduation, as early as when registering for their last semester. (The deadline to apply online for graduation through the student center account is in mid-October for a December graduate; and in mid-March for a May graduate.)

  •  In the Student Center account:

    • Click on the drop down arrow for "Other Academic"
    • Select "Apply for Graduation"
    • Click on the circle with ">>"
    • Find the student's program, which should be underlined and click on it
    • Select the "Expected Graduation Term" from the drop down list
    • Click on the green "Continue" button
    • Click on the green "Submit Application" button
    • Confirmation should appear

If records indicate that a student is fulfilling all requirements by the end of the term they will receive correspondence regarding the next steps toward graduation status, including information on the graduation fee and participating in the graduation ceremony. (Students who miss the deadline to apply and are at 100% completion status will also receive this correspondence). 

What do I do if I missed the deadline to apply?

  • Students should first check in their student center to see if the system applied for them. 

    • Click on the "My Academics" link
    • Next, click on the "View my graduation status" in the Graduation box (third box down)
    • Your graduation status should show, if you are in applied status

  • If the status is not as expected, this may mean a requirement is missing towards your completion. Contact your academic advisor to get your status updated, or to assist in troubleshooting any descrepancies towards completion.

How much does it cost?

  • The graduation fee is $20.00. Graduates need to pay the fee at the Payment Center, Room B1219 at the Truax Campus, Room D116 at the Enrollment Center at the DTEC Campus, or go to your Regional Campus Office.

  • Online, out-of-state students, or graduates who are unable to pay in person need to write a check to Madison College, note your student ID number and "Graduation "Fee" on the check, and mail it to 1701 Wright Street, Madison, WI 53704. Please mark "Student Financials" on the envelope.
  • The graduation fee is an administrative fee that all graduates pay. 

  • Student accounts must be paid in full prior to receiving their diploma or transcripts. 

  • Graduates will receive a Graduate Card upon payment. These cards will be available starting Monday, April 11, 2016 and are to be turned in to the Student Life office.

Where do they get their caps and gowns?

  • Students turn in the Graduation Card that was received upon payment of their graduation fee to the Student Life Office, Room C1420 at Truax or D105 at DTEC starting Monday, April 11, 2016 at Truax or DTEC Campus. The student will  immediately obtain a cap, gown, tassel, invitations, and information sheet (if attending) or a diploma cover and tassel (if not attending). If you attend a regional campus, you will turn in your Graduate card and can fill out a robe order form. Your order will then be filled and shipped back to your regional campus for pick up. There is no extra charge to the students for their caps and gowns and are theirs to keep.

  • Online/out-of-state students who are planning to attend the ceremony and are unable to pick up their graduation items in person need to contact the Student Life office at 608-243-4164 or email for further details.

Is there a limit to the number of guests a student can invite?

  • No, students may invite as many guests as they would like. 

When is the Graduation Ceremony?

  • Friday, May 13, 2016 at 5:30 p.m..

Where is the Ceremony?

What about parking?

  • Parking is free at the Alliant Energy Center.

When do graduates need to arrive?

  • Graduates should arrive by 4:15 p.m.

How long will it take?

  • The ceremony will last approximately two (2) hours.

Will pictures be taken?

  • Yes, Empire Photography will be taking photos of all graduates as diplomas are awarded. Empire Photography has been photographing our commencement ceremonies for many years. Each graduate is photographed as they receive their diploma and a solo portrait is also taken after they exit the stage. Proofs will be sent to graduates and their families within 48 hours of the ceremony. Click on the link below to preregister your email address so you can receive your complimentary proofs quickly. If you have any questions, please email Empire Photography at

    Click Here to Receive Graduation Proofs!

  • Pictures may be taken by your guests from the designated photo areas while receiving your diploma or following the ceremony.

Will the ceremony be online?

  • Yes, the college will be broadcasting the ceremony "live" online as well as upon request for 30 days following the ceremony. To view the ceremony online, go to the Madison College web site and click on the link.