Blackboard Learning System Term Course Retention Procedure

Purpose

To define how long instructors can expect online course materials stored in centrally managed space to be retained.
 
Guiding Principles
To comply with any federal or state laws and College policies related to online course material retention.
To retain centrally stored online course materials for a period of time which instructors and students find adequate and useful.
To ensure that online storage is used efficiently and to minimize the financial impact of constantly increasing disk storage.
 
Scope
This procedure covers online course materials on the Blackboard Learning System application servers and associated disk space managed by Technology Services for Madison Area Technical College term courses. Courses that are identified as "master" or "other" will be retained unless their removal is requested by all instructors of the course.
 
Statement of Procedure
Technology Services will retain online course materials as described above for  two (2) years from the end of the course on the Blackboard Learning System servers.  Once early registration is completed each semester, Technology Services will remove course sites that meet the two (2) year time frame. For example, in Spring 2010 when early registration for summer courses has been completed, Technology Services will begin removal of course sites from Fall 2007 and earlier.
 
Retaining copies of the syllabus, electronic gradebook and electronic student work is the sole responsibility of the instructor. Instructors should always make copies of the gradebook or download student work prior to removal of material from the course. Instructors who need help with these activities may contact the Helpdesk at staffhelpdesk@madisoncollege.edu, (608) 246-6666. 
 
Review of Procedure
This policy shall be reviewed at least annually and at other times as needed, and faculty shall be notified of any resultant changes.
 
Related Policies
 
 
Last modified: August 12, 2009