Food for Meeting or Event

Food for meetings or events should be ordered through Madison College catering.  If catering cannot provide this service, written documentation should be requested and attached to the reimbursement form (below). 

Food catered or picked up at the store/restaurant can only be paid with District funds if:

  1. Meeting/event is done in conjunction with staff development.
  2. Meeting/event is business-related with non-Madison College people, which may include students.
  3. Food is purchased for guest speakers, consultants or other non-Madison College people.

Detailed receipts must be submitted with the Reimbursement for Food Purchases form (DOC, 40 KB), along with the following information:

  1. List of attendees
  2. Meeting date and time
  3. Meeting purpose/agenda
  4. Meeting location

All non-travel related food expenses should be charged to Account 5203.