Outlook Backup

Outlook Signatures:

Outlook stores your signatures and “Autocomplete” locally. Autocomplete is the feature of Outlook that stores your previously contacted people so you can just start to type their name and let Outlook present you a list of contacts rather than having to manually enter their email address.

Prerequisite Steps

Before we can backup these files, you must change a couple of settings to see some of the files mentioned below.  

Open My Computer – select Tools and then Folder options

 

 

Select the View tab

 

Under Hidden files and folders select Show hidden files and folders. Uncheck Hide extension for known file types

 

 

Click OK


 

 

Make a Backup of your Signatures folder

First, create a folder on your Network Drive and call it Outlook Files for Upgrade

 

Open My Computer and navigate to your Profile.  Once this folder is opened, open the ApplicationData folder.

 

If you don’t see the AppData folder, click the top navigation bar and type \ApplicationData after your username (shown below)

 

Open the folder Microsoft. Copy the entire Signature folder to the Outlook Files for Upgrade folder you created on your Network Drive.

Make a Backup of your Autocomplete file

Navigate to the ApplicationData folder (outlined above)

 

Locate the file that ends in .nk2 – most commonly Outlook.nk2

 

Copy this file to the Outlook Files for Upgrade folder you created on your Network Drive.

 

After the upgrade

Signatures

Open Computer and navigate to your Profile.  Once this folder is opened, open the AppData folder.

 

If you don’t see the AppData folder, click the top navigation bar and type \AppData after your username (shown below)

 

Open the folder Roaming then Microsoft.

Open your Outlook Files for Upgrade folder on your Network Drive

Drag the Signature folder from the Outlook Files for Upgrade folder you created on your Network Drive to the Microsoft folder opened above.

AutoComplete List

Navigate to the Microsoft folder as seen above and open the Outlook folder

 

Drag your .nk2 file from your Network Drive to this folder

 

Click the Start button

 

In the Search programs and files box, type outlook /importnk2 and press Enter