Year-End Processing Deadlines

Fiscal year end 2014/2015 is fast approaching and like past years, here are the guidelines for the following areas:

 

  • Purchase Orders
  • P-Card Purchases
  • Technology Services
  • General

 



Purchase Orders:

The last date to create a new Purchase Order for FY 2014/15 is Friday June 12, 2015.   (If purchasing IT Hardware and/or Software, please see Technology Services deadline information below.)

All FY 2014/15 purchase orders will be closed June 30, 2015,  unless otherwise approved by your Budget Manager and the Purchasing Department.  Reminder, only general purchase orders will be considered for rollover.  All Standing (blanket) purchase orders will automatically close 6/30/15. 

  • Carryovers/Rollovers-Justified PO rollovers should be requested no later than Friday June 26, 2015 by sending an email to:  purchasing@madisoncollege.edu for approval.


P-Card Purchases:

The deadline for P-Card purchases for FY 14/15 will be Friday June 12, 2015.

Exceptions to this rule include:

  • Travel related purchases will be processed through June 30, 2015.
  • Emergency purchases. Please email your requests to purchasing@madisoncollege.edu for approval.


Technology Services:

Requests for Computer hardware and software must be received in Technology services by Friday May 29, 2015.  Requests received after this date will be processed in the new fiscal year. Please use the “Request for Computer Hardware and Software” Form. Questions should be directed to the IT Help Desk, or Paul Thomas (243-4500), Director of Technology Customer Service.


General:


Any invoices, travel claims, parking reimbursements, tuition reimbursements and chartfield transfer requests related to FY 2014/2015 activity must be received in the Finance Office by Monday July 6, 2015. Any expenses received after this date will be charged to your FY 2015/16 budget.

If you have Accounts Payable related questions, contact Dorothy Conduah at 243-4746.