Nursing Assistant Background Check Information

Please see the State of Wisconsin Chapter 50.065 for reference and details of legislative guidelines on Offenses Affecting Caregiver Eligibility.

Clinical sites have the right to deny student participation in clinical at their facility based on arrest or conviction record if the arrest or conviction is substantially related to the circumstances of the role of the nursing assistant student.  Each site determines their interpretation and application of the Fair Employment Act.

Because satisfactory completion of clinical is required to pass the Nursing Assistant program, students not meeting criteria to participate in clinical are not allowed to register for the program. 



Filling out the Background Information Disclosure (BID) form:


Students entering all health programs must honestly and accurately complete a Background Information Disclosure (BID) form.  The form is submitted to Certified Background and a comprehensive review (Department of Justice, DOJ) is completed.


Please be detailed, thorough, and honest to your response on Section A, #1 on the BID form.  If you indicate “No” and there are pending or convicted crimes on your DOJ results, your admission into the Nursing Assistant Program will be denied and delayed for at least one semester. 


Read over the entire document carefully before you submit; YOU are held responsible for accuracy.  It is always in your best interest to reveal everything; discrepancies between your responses to #1 and the DOJ results will bar you from entry into the program. 


If the BID or DOJ response indicates a conviction of any of the following, where the conviction occurred five years or less from the date on which the information was obtained, the prospective student must obtain and submit to the Program Director the criminal complaint and judgment of conviction from the Clerk of Courts in the county where the person was convicted.  These will be reviewed prior to course registration.


    • Misdemeanor batter
    • Battery to an unborn child
    • Battery, special circumstance
    • Reckless endangerment
    • Invasion of privacy
    • Disorderly conduct
    • Harassment 

The Nursing Assistant program does not accept students into the program with the following:


    • Pending charges
    • Persons still on probation or serving time for their crime
    • Felony convictions (convictions over ten to fifteen years ago MAY be considered depending on the crime)
    • Crimes of theft in last five year
    • Crimes of violence and abuse in last five years
    • Habitual criminal record

 Please be aware some clinical sites will deny students clinical opportunities with:

    • Recent DUI
    • Possession of narcotics
    • Any crime

Students charged with crimes after the BID is submitted and the DOJ response is completed must reveal this information to the school immediately.  Failure to do so will result in immediate dismissal from the program.


At the beginning of the nursing assistant course, the date the background check was completed by Certified Background must be less than one year.  After one year a new BID form and background check must be completed (for an additional fee).

Clinical sites accepting students with crimes do so in the capacity of a nursing assistant student under the supervision of a nursing instructor.  The clinical site is NOT indicating they will also consider the person for hire; in fact, they may deny the person employment because of their criminal history.  In the nursing assistant student role, the guidance and expectations are different than the employed nursing assistant. 

Because the nature of each person’s crime(s) can be unique, these represent guidelines which are subject to interpretation based on the specific circumstances of the prospective student.  The Program Director and/or Associate Dean of Nursing will review the initial DOJ responses.

The Nursing Assistant program will forward the DOJ responses along with the criminal complaint and judgment of conviction reports (as provided by the prospective student) to two clinical sites for pre-approval.  If one to two sites will accept the person, their registration will move forward.  The student will then be required to register for a class with the approving clinical site (which will limit registration availability).  If the two sites deny the student, the student will not move forward on their registration.