polices

Registration Policy

Adding a Course

Students who wish to add a class must follow these procedures:
  1. For as long as a class is on “reserved” status, a student must obtain the approval of the School Office (formerly Center Office) for the class.
  2. For all other classes, a student may register through the first week of the class on a space-available basis.
  3. After the first week of the class, signature of the instructor and approval of the School Office (formerly Center Office) are required. 

Auditing Courses

Degree credit classes may be audited for no credit or grade on a space-available basis by students who meet all pre-requisites. Non-credit, non-degree, and enrichment classes cannot be audited. Intent to audit must be declared prior to the class start date at the time of registration; staff assistance is required to enroll on an auditor basis. A student who enrolls on an auditor basis may not change to a credit basis, or vice versa, after the class start date. Tuition and fees charged are the same as for credit registration except for students 60 years old or older, who are eligible for a Fee Exemption.

A student must meet attendance requirements, participate in the classroom work and complete assignments but may not participate in examinations/evaluations. Audited classes are recorded on the transcript as “AU”  , which is not calculated in the GPA.

Audited classes do not:
  • Fulfill registration or admission pre-requisites.
  • Count towards program certification or graduation requirements.
  • Count towards a student’s enrollment status.
Audited classes are not eligible for financial aid or veterans educational benefits, and are not considered part of Satisfactory progress for financial aid purposes.
 

"Officially Attempted"

“Officially attempted” means that the student was enrolled in class after 20 percent of the course’s potential hours of instruction were completed.
 

Study load

A full-time student in an associate degree program may take a maximum of 18 credit hours. Students wishing to exceed maximum credit hours should seek approval from the instructor, a counselor or advisor by completing the Study Load Approval Form (PDF, 791 KB). A student who is carrying a 12-hour credit load or is in classroom attendance twenty periods per week is considered a full-time student.
 

Fee transfer for dropped courses (Class Swap)

Students may add, drop and swap current term courses without penalty or restriction for classes for which they meet all requirements.* There is no penalty if a class is dropped prior to the class start date. Students may not swap classes via self-service after the last date to enroll has passed. For instructions, see Class Swap instructions on the Tutorials web page. For information on other registration options for students adding and dropping classes at the same time, or changing sections, see Section Change & Class Swap.
 

*Restrictions may apply to any class. Restrictions are designated by the appropriate school office (formerly center office) responsible for the class.

 

Meet with an advisor

Academic Advising Services are available for registered students not enrolled in an occupational program and for students enrolled in the Liberal Arts Transfer Program. Professional advisors are available for walk-ins and appointments to help students choose courses, schedule classes and plan their academic program. Assistance is also available for students interested in transferring to a four-year institution.  

Frequently Asked Questions

Have more questions about registration? Visit askMadisonCollege to access our 24/7 knowledge base of frequently asked questions.