Madison College's Enrollment Center maintains all student educational records.

Learn how Madison College follows FERPA guidelines to protect the privacy of your student records.

Student ID Number

You are assigned a seven-digit number when you create your student account. This is your student ID number. It is printed on your OneCard student ID.

Social Security Number

We ask for your Social Security number as part of the student record. These are kept in strict confidence. You have the option of not providing your Social Security number but this may delay processing of certain files.

Your Social Security number is required for you to do the following:

Personal Information Update

To change your name, social security number, or date of birth, submit the Personal Information Update form. Supporting documentation must also be submitted.

  • Name: Submit an original or certified copy of valid government-issued photo ID, passport, or birth certificate. Preferred name updates do not require documentation. Note: Legal name is used on transcripts and your OneCard student ID.
  • Social Security Number: Submit an original or certified copy of your social security card and copy of your government-issued photo ID.
  • Date of Birth: Submit an original or certified copy of valid government-issued photo ID, passport, or birth certificate.

This form requires your myMadisonCollege username and password. If you do not remember this information, find your username/reset your password online.

Other changes

Mailing and Personal Email Addresses: Update these under Personal Information within the myMadisonCollege portal. Madison College utilizes US Postal Service (USPS) service standards to validate and update student addresses. Address changes made with the USPS will be reflected on your Madison College account.

Username and Madison College Email Address: Contact the Help Desk at 608.246.6666 or in person at the Truax Campus, room B2277.

It is up to you to keep your personal data current. This allows you to receive important messages from the college. It also gives us accurate information in the event of an emergency.

Demographic Data:

  • Update your gender identity, race and ethnicity within the myMadisonCollege portal under the Profile tile.
  • Update your legal sex, disability status and military status by contacting Enrollment Services at 608.246.6210.

Learn how your demographic information is used and how your privacy is protected. 

Enrollment Verification

There are two ways to obtain proof that you are enrolled.

  1. The myMadisonCollege Portal. Click the "Academic Records" tile and select Enrollment Verification.
  2. National Student Clearinghouse. You or any third party (health care provider, property manager, etc.) can submit a request to the clearinghouse.

If you have a hold on your record, neither Madison College nor the National Student Clearinghouse can release your record until that obligation is met.

How to View Records

To view your official school records, notify the Enrollment Center in writing. It may take up to 45 days to process the request. You will be contacted when your records are ready for viewing.

If you need photocopies of your records, you will be charged 10 cents per page. Transcripts and test scores submitted to Madison College for admission or transfer credit are not part of your educational record. We cannot provide copies of these documents. You must contact the issuing schools directly to obtain those records.