Accommodations for Students with a Disability

To ensure accommodations are in place when classes begin, students with disabilities must complete their requests at least four weeks before the first day of classes.

Available Accommodations

You may only request services for the accommodations for which you qualify. Those qualifications are indicated on your Accommodation Plan, which is valid for one year. If you do not yet have an Accommodation Plan, please schedule a meeting with a Disability Resource Services specialist first.

  • Alternative Media

    Disability Resource Services (DRS) provides media conversion of required course materials and textbooks. Converted materials provide equal access to the educational experience. Students must complete a Text Conversion Request for each class for which they need textbooks and materials converted. Electronic copies of receipts may be uploaded to this form. 

    Submit a Text Conversion Request

    Alternative media formats currently offered

    • Braille
    • Large Print
    • Kurzweil
    • Text file (.txt)
    • Rich Text Format (.rtf)
    • MS Word file (.doc)
    • PDF
    • MP3 audio

    Additional information

    • Textbooks are copyrighted materials. Copyright law requires a student to own a physical copy of the textbook being requested in an alternative format; accessible formats may not be duplicated or shared. Students are required to purchase each book they request in an alternate format and submit a copy of their receipt. 
    • DRS will take the student's specific format request into consideration when seeking and obtaining alternate format materials. However, students are advised that not every item will be readily available in every format. In addition, some text items do not lend themselves to certain alternative formats. When applicable, alternatives will be discussed with the individual student.
    • DRS will not produce multiple formats of the same materials.
    • Typically, three weeks are required to obtain or produce alternate format materials. DRS will make every effort to obtain materials in a timely manner and in the specific format requested.
    • If students wish to have their materials during the first two weeks of class, they must submit their request for textbook conversion three to four weeks before the semester begins.
  • Assistive Technology

    Disability Resource Services (DRS) has a variety of adaptive equipment for use by qualified students for the purpose of academic success. If students do not have their own equipment, DRS will loan auxiliary aids to an eligible student per semester. DRS does not provide individually prescribed devices or items of a personal nature.

    DRS requests that students handle the equipment with care and return it as soon as they have finished using it. Such cooperation extends the life of the equipment and allows more students to benefit from this service.

    Assistive Technology

    DRS offers various types of assistive technology, including but not limited to:

    • Text-to-Speech software
    • Voice recognition software
    • Screen magnification software
    • FM systems
    • Adaptive furniture
    • Adaptive keyboards and mice 

    Policies and procedures

    Students who borrow equipment must do so in accordance with the following policies and procedures:

    1. Students must personally sign a check-out sheet for the specific equipment they borrow each semester.
    2. Students must sign the check-in section on the original check-out sheet when they return the equipment.
    3. All equipment must be returned by the last day of final exams each semester. If the student should need the equipment during semester breaks for legitimate academic reasons, they must return the equipment and renew the equipment loan.
    4. If the equipment is not returned by the last day of final exams, the student's account will be charged with the replacement cost of the item. This amount will remain as an outstanding balance until the equipment is paid for or returned to DRS. Outstanding balances can result in a hold on grades and registration.
    5. If the equipment is lost or damaged, the student is responsible for the current replacement cost or repair cost.
  • Deaf/Hard of Hearing Services

    Madison College provides services for Deaf/hard of hearing (D/hh) students in classrooms, for extracurricular activities and at certain Madison College events. In order to use interpreters or captionists, you will need to sign and agree to specific policies and procedures

    D/HH Student services

    D/hh students may qualify for one or more of the following:

    • Sign language interpreting/transliterating
    • Case management
    • Speech-to-text captioning (i.e. C-Print, CART)
    • Notetakers
    • FM system
    • Multimedia captioning
    • Other services or accommodations, depending on the student's specific disability

    To request services, contact intepreter coordinator Jana Mauldin at (608) 246-6352 or (608) 234-4279.

    Closed Captioning

    The increased use of media in education poses barriers to some students with disabilities, specifically students who are deaf or hard of hearing. Although the Americans with Disabilities Act (ADA) provides the legal support for addressing accessibility for persons with disabilities, research (Gernsbacher, 2015; Brasel & Gips, 2014) clearly shows captioning benefits a much wider audience. Captioning promotes notetaking, enhances recall and the understanding of content, and provides access to auditory content when there is diminished sound quality or when surrounding noises create distractions (Steinfeld, 1998).

    Instructors need to consider the accessibility of the media they plan to use. Instructors who intend to use DVD, VHS, or web-based videos and/or podcasts in their courses, should be aware that they are responsible for offering accessible versions of this course material. Instructors who have students with a documented hearing loss in their classes need to especially consider the accessibility of the media they plan to use. If there is a student in your class who is requesting captioning for media, media accessibility will be part of the initial discussion with you in planning for the student's accommodations. Please refer to the Closed Captioning Guidelines.

  • Notetaking

    Notetaking services are available to ensure equal access to in-class information. Notetaking is not designed to be a substitute for class attendance and does not include tutoring assistance. Complete the online notetaker request for each class for which you are requesting services. 

    Submit a Notetaker Request

    After a request is received, the instructor will be notified and can either decide to provide lecture notes or assist with finding a student (anonymously, if requested) in the class to be a notetaker. If no one is available to be an in-class notetaker, DRS will explore back-up notetaking options, such as obtaining notes from the instructor or tape-recording the lecture.

    Once a notetaker is identified, the student and notetaker will determine when the notes will be exchanged (i.e. after class, during lunch).

  • Testing Accommodations

    Testing accommodations are changes in test administration that enable students with a disability to complete tests with approved modifications. Without accommodations, the test may not accurately measure the student’s knowledge and skills. Accommodated testing services for courses are available at all campus locations. Proctors are present to provide monitoring and oversee accommodations. Testing accommodations also are available, with DRS approval, for students taking the COMPASS placement exam and the TEAS V assessment test.

    Test reservation must be submitted at least five days prior to the test date. Late requests will not be accepted. 

    Submit a Test Reservation

  • Information for Notetakers

    Once you have agreed to be a notetaker for a student in your class, you will need to complete the following two steps as soon as possible:

    1. View online training video, which covers guidelines, expectations and requirements for notetakers, plus gift card information. This will take approximately 15 minutes to complete.
    2. Complete the notetaker agreement form for each class in which you are taking notes and submit to the DRS office


    • Attend all classes.
    • Provide notes to the student receiving notetaking services in a timely fashion.
    • Make sure your notes are clear and concise.
    • If a notetaker is taking notes for more than one student in the same class, he/she may photocopy notes in the duplicating center in Room B2275 at the Truax campus or Room D127 at the Downtown campus using a copier code provided by Disability Resource Services. This code is monitored, so please do not abuse it.
    • Notify the student 24 hours in advance when you are unable to attend class or find a replacement notetaker.
    • If you, as a notetaker, drop the class at any point, you will not receive the gift cards.
    • If the student you are taking notes for drops the class prior to the 50% point, you will not receive the gift cards
    • If the student you are taking notes for drops the class after the 50% point, you will receive the gift cards

    Notetakers will receive $25 per class credit (e.g. 3 credits = $75) and a flat $25 for each additional student in the same class for which they take notes, paid in the form of a Madison College bookstore gift card. Gift cards are distributed during the last week of the semester.

Notetaking Information for Instructors

If you have received an email indicating a student in one of your classes has requested a notetaker, please discuss with the student how best to fulfill their notetaking need. There are essentially two options:

  1. Provide the student with a copy of your own lecture notes
  2. Identify a student in your class to take notes

If you will not be providing your own notes, make an in-class announcement regarding the need for a student notetaker, but please keep the student's name confidential. If no students express interest and you teach multiple sections of the same class, please make the announcement in your other classes until someone is identified to take notes.

Notetakers will receive $25 per class credit (e.g. 3 credits = $75) and a flat $25 for each additional student in the same class for which they take notes, paid in the form of a Madison College bookstore gift card. Gift cards are distributed during the last week of the semester.

Submit Instructor Response to Notetaking Request