Accommodations for Students with a Disability

To ensure accommodations are in place when classes begin, students with disabilities must complete their requests at least four weeks before the first day of classes.

Available Accommodations

You may only request services for the accommodations for which you qualify. Those qualifications are indicated on your Accommodation Plan, which is valid for one year. If you do not yet have an Accommodation Plan, please schedule a meeting with a Disability Transition specialist first.

  • Alternative Media

    Disability Resource Services (DRS) provides media conversion of required course materials and textbooks. Converted materials provide equal access to the educational experience. Students must complete a Text Conversion Request for each class for which they need textbooks and materials converted. Electronic copies of receipts may be uploaded to this form. 

    Submit a Text Conversion Request

    Alternative media formats currently offered

    • Kurzweil
    • Large Print
    • MP3 audio
    • MS Word file (.doc)
    • PDF
    • Rich Text Format (.rtf)
    • Text file (.txt)

    Additional information

    • Textbooks are copyrighted materials. Copyright law requires a student to own a physical copy of the textbook being requested in an alternative format; accessible formats may not be duplicated or shared. Students are required to purchase each book they request in an alternate format and submit a copy of their receipt. 
    • DRS will take the student's specific format request into consideration when seeking and obtaining alternate format materials. However, students are advised that not every item will be readily available in every format. In addition, some text items do not lend themselves to certain alternative formats. When applicable, alternatives will be discussed with the individual student.
    • DRS will not produce multiple formats of the same materials.
    • Typically, three weeks are required to obtain or produce alternate format materials. DRS will make every effort to obtain materials in a timely manner and in the specific format requested.
    • If students wish to have their materials during the first two weeks of class, they must submit their request for textbook conversion three to four weeks before the semester begins.
  • Assistive Technology

    Disability Resource Services (DRS) has a variety of adaptive equipment for use by qualified students for the purpose of academic success. If students do not have their own equipment, DRS will loan auxiliary aids to an eligible student per semester. DRS does not provide individually prescribed devices or items of a personal nature.

    DRS offers various types of assistive technology, including but not limited to:

    • Text-to-Speech software
    • Voice recognition software
    • Screen magnification software
    • FM systems
    • Adaptive furniture
    • Adaptive keyboards and mice 

    Policies and Procedures

    Students who borrow equipment must do so in accordance with the following policies and procedures:

    1. Students must personally sign a check-out sheet for the specific equipment they borrow each semester.
    2. Students must sign the check-in section on the original check-out sheet when they return the equipment.
    3. All equipment must be returned by the last day of final exams each semester. If the student should need the equipment during semester breaks for legitimate academic reasons, they must return the equipment and renew the equipment loan.
    4. If the equipment is not returned by the last day of final exams, the student's account will be charged with the replacement cost of the item. This amount will remain as an outstanding balance until the equipment is paid for or returned to DRS. Outstanding balances can result in a hold on grades and registration.
    5. If the equipment is lost or damaged, the student is responsible for the current replacement cost or repair cost.
  • Deaf/Hard of Hearing Services

    Madison College provides services for Deaf/hard of hearing (D/hh) students in classrooms, for extracurricular activities and at certain Madison College events. D/hh students may qualify for one or more of the following:

    • Sign language interpreting/transliterating
    • Case management
    • Speech-to-text captioning (i.e. C-Print, CART)
    • Notetakers
    • FM system
    • Multimedia captioning
    • Other services or accommodations, depending on the student's specific disability

    To request services, contact the Intepreter Coordinator Jana Mauldin at (608) 246-6352 or (608) 234-4279.

    Closed Captioning

    The increased use of media in education poses barriers to some students with disabilities, specifically students who are deaf or hard of hearing. Although the Americans with Disabilities Act (ADA) provides the legal support for addressing accessibility for persons with disabilities, research (Gernsbacher, 2015; Brasel & Gips, 2014) clearly shows captioning benefits a much wider audience. Captioning promotes notetaking, enhances recall and the understanding of content, and provides access to auditory content when there is diminished sound quality or when surrounding noises create distractions (Steinfeld, 1998).

    Instructors need to consider the accessibility of the media they plan to use. Instructors who intend to use DVD, VHS, or web-based videos and/or podcasts in their courses, should be aware that they are responsible for offering accessible versions of this course material. Instructors who have students with a documented hearing loss in their classes need to especially consider the accessibility of the media they plan to use. If there is a student in your class who is requesting captioning for media, media accessibility will be part of the initial discussion with you in planning for the student's accommodations. Please refer to the Closed Captioning Guidelines.

  • Notetaking

    Notetaking services are available to ensure equal access to in-class information. Notetaking is not designed to be a substitute for class attendance and does not include tutoring assistance. Complete the online notetaker request for each class for which you are requesting services. 

    Submit a Notetaker Request

    After a request is received, the instructor will be notified and can decide to either provide lecture notes or assist with finding a student (anonymously, if requested) in the class to be a notetaker. If no one is available to be an in-class notetaker, DRS will explore back-up notetaking options, such as obtaining notes from the instructor or tape-recording the lecture.

    Once a notetaker is identified, the student and notetaker will determine when the notes will be exchanged (i.e. after class, during lunch).

    You can find additional information on the Notetaking Services webpage.

  • Testing Accommodations

    Testing accommodations are changes in test administration that enable students with a disability to complete tests with approved modifications. Without accommodations, the test may not accurately measure the student’s knowledge and skills. Accommodated testing services for courses are available at all campus locations. Proctors are present to provide monitoring and oversee accommodations. Testing accommodations also are available, with DRS approval, for students taking the course placement exam, the ATI TEAS assessment and HESI test.

    Test reservation must be submitted at least five days prior to the test date. Late requests will not be accepted. 

    Submit a Test Reservation