FEBRUARY AND MARCH AGENDAS

If you have questions or require access to board agendas documents, please contact Kristin Rolling in the Madison College President's Office at 608.246.6677.

  1. MARCH 15 AGENDA

    February 23, 2017

    Updated February 28, 2017

    MEETING NOTICE

    NOTICE IS HEREBY GIVEN that the Madison Area Technical College District Board will meet in executive session at 4:30 p.m. on Wednesday, March 1, 2017, in Room 148D, Madison Area Technical College Truax Campus, 1701 Wright Street, Madison, to consider employment, promotion, compensation or performance evaluation data as authorized in Section 19.85 (1) (c), Wis. Stats., and for the purpose of receiving an update on strategy, and terms and conditions, concerning negotiation of the acquisition of real estate as authorized by Section 19.8 (1)(e) Wis. Stats.

    NOTICE IS FURTHER HEREBY GIVEN that immediately following executive session, and anticipated no earlier than 4:45 p.m., the Madison Area Technical College District Board will meet in open session in Room 148D to conduct Board development activities.

    NOTICE IS FURTHER HEREBY GIVEN that the Madison Area Technical College District Board will meet at 5:30 p.m. in Room D1630B to consider the following:

    1. CALL TO ORDER
      1. Compliance with Open Meeting Law
    2. ROUTINE BUSINESS MATTERS
      1. Approval of February 1, 2017, Meeting Minutes 
      2. Public Comments
    3. NEW BUSINESS
      1. Communications
        1. Board Chair’s Report
          1. District Boards Association FY2017-18 Officer Nominations
          2. Future Meeting & Event Schedule
        2. Student Liaison Report
        3. College/Campus Announcements
        4. President’s Report
          1. Recruitment and Enrollment Plan Update
          2. Fiscal and Programmatic Planning for South
          3. Student Success Strategies Development
          4. International Travel Authorizations 
      2. Action Items
        1. Capital Projects Borrowing
          1. Resolution Authorizing the Issuance of Not to Exceed $4,235,000 General Obligation Promissory Notes, Series 2016-17E; and Setting the Sale Therefor 
        2. Truax Campus – Human Resources Consolidation 
        3. Consent Agenda
          1. General fund financial report as of January 31, 2017 
          2. Request for proposals/request for bids/sole sources 
          3. Supplier payments greater than or equal to $2,500 and schedule of checks issued for the period January 16, 2017, through February 15, 2017
          4. Employment of personnel 
    4. CALENDAR OF EVENTS

      Board Meetings
      March 15, 2017 (Budget Workshop)
      April 5, 2017
      April 12, 2017 (Monitoring Report Retreat)
      May 3, 2017
      June 7, 2017

      WI Technical College District Boards Association Spring Meeting
      April 6-8, 2017, Elkhart Lake
       
    5. ADJOURN

    cc: News Media
    Madison College Board
    Legal Counsel
    Administrative Staff
    Full-Time Faculty/ESP Local 243
    Part-Time Faculty

    A meeting of the Madison Area Technical College District Board was held February 1, 2017, at Madison Area Technical College, 1701 Wright Street, Madison, Wisconsin.

    Board members present: Shiva Bidar-Sielaff, Kelly Crombie, Randy Guttenberg, Arlyn Halvorson, Joseph Hasler, Frances Huntley-Cooper, Shawn Pfaff, Marcia Whittington, and Joel Winn.

    Also present: Jack E. Daniels, President; Jon Anderson, Legal Counsel; Turina Bakken, Provost; Tim Casper, Vice-President of Institutional Learning & Effectiveness; Keith Cornille, Executive Vice-President and Chief Student Services Officer; Kristin Gebhardt, Assistant Vice- President of Human Resources; Lucía Nuñez, Vice-President of Equity, Inclusion & Community Engagement; Mark Thomas, Vice-President of Administrative Services and Chief Financial Officer; Valentina Ahedo, Metro Campus-Downtown and South Madison Campuses Dean; James Falco, Northern Region Dean, and, Kristin Rolling-Recording Secretary.

    Call to Order I

    The meeting was duly noticed and called to order at 5:45 p.m.

    Routine Business Matters II

    Approval of Meeting Minutes II A

    There was a motion by Mr. Crombie, seconded by Mr. Hasler, to approve the meeting minutes of January 4, 2017, as submitted. Motion carried.

    Public Comments II B

    There were no public comments.

    New Business III

    Communications III A

    Board Chair’s Report III A 1

    Future Meeting & Event Schedule III A 1 a

    Ms. Huntley-Cooper reviewed the schedule for upcoming meetings and college events.

    Student Liaison Report III A 2

    There was no student liaison report.

    College/Campus Announcements III A 3

    Mr. Falco reported that there will be a National Career Readiness Certification pilot in Sauk County. He and Northern Region staff will also be meeting with middle school and high school counselors from 17 school districts to discuss the options and services available to students at Madison College.

    Ms. Bakke reported on two initiatives in the Watertown area: Madison College is partnering with “Start-Up Watertown,” a Chamber-led initiative that encourages small business development and entrepreneurship; and the Watertown Unified School District is considering housing their alternative programming for students at the Madison College Watertown campus. Approximately 50 students participate in those programs.

    Ms. Ahedo reported the Downtown Education Center Gallery is co-hosting an exhibit of African art. The pieces in the exhibit are on loan from private collections. She also reported that she and her staff participated in a community forum hosted by the Madison Metropolitan School District.

    Dr. Bakken reported that the college is utilizing recently opened spaces for more than classes and student services, including hosting a chef series and other culinary events, developing community partnerships through fundraising events, and hosting high school students who are interested in culinary careers. She also reported that an honors program that began in 2014 has now trained 180 faculty to participate as sponsors, and 313 students have completed the program. Students complete a research project for credit in the program.

    Dr. Cornille reported that while enrollments are lower than budgeted levels, there have been increases in some areas; enrollment at the new West campus surpassed expectations; enrollments at South surpassed the target; there has been an upward trend in applications; high school visits have increased; and there has been an increase in applications for Scholars of Promise. Mr. Thomas reported that all of the new spaces at Truax opened on schedule. The new food service areas have increased their options for students and increased the quality of the menu, while still being affordable. Food service has seen an increase in both sales and volume.

    President’s Report III A 4

    Dr. Daniels reported that Madison, and specifically South Madison, reflect national trends in educational attainment. In order to serve students effectively, the college will continue to develop services and supports that assist students in reaching their educational and career goals. In addition, strategies for engaging employers will continue to evolve to meet employer needs by providing learning opportunities for students that allow them to attain employment with living wages. The District Board unanimously approved the following budget goals for the college:

    Develop a balanced budget without the use of General Fund balance or any short- term borrowing for operating cash flow purposes;

    Budget for 8,800 full-time equivalent students in FY2017-18;

    Reduce personnel spending below 80 percent of total General Fund spending in FY2017-18. Explore maintaining or continuing to decrease that percentage to 75 percent over the subsequent 2-5 years; and whenever possible, by employing strategies that minimize the impact on current employees (e.g. attrition, not filling positions);

    Establish and maintain an annual contingency of 3 percent of budgeted revenue;

    There will be periodic updates to the Board and the College and an annual assessment regarding progress toward goals.

    Dr. Daniels reported that the Wisconsin Manufacturers and Commerce (WMC) Board recently supported new investments in the Wisconsin Technical College System (WTCS). They unanimously passed the following motion: To expand Wisconsin’s skilled talent pipeline and sustain pathways for career exploration and acceleration, Wisconsin Manufacturers and Commerce supports new state investments in the Wisconsin Technical College System and in Wisconsin Technical College students that are targeted to talent outcomes, dual enrollment and direct financial assistance to students.

    International Travel Authorizations III A 4 a

    Dr. Daniels informed the Board of five approved international travel trips that will provide staff professional development and student exchange and recruitment opportunities.

    Investment Policy III A 4 b

    Dr. Daniels requested that this item be discussed with the Consent Agenda, to correspond with the Quarterly Investment Report.

    Board Selection Process III A 4 C

    Dr. Daniels shared the remaining timeline for appointing new Board members:

    The deadline for applications will be February 3, 2017

    Applicant information will be mailed to county board chairs on February 10, 2017

    The list of applicant names will be published February 17, 2017

    The Appointment Meeting will be March 6, 2017

    New Board members will be sworn in at the July 2017 Board meeting

    Action Items III B

    Capital Projects Borrowing III B 1

    Resolution Awarding the Sale of $4,235,000 General Obligation Promissory Notes, Series 2016-17D III B 1 a

    On January 4, 2017, the District Board authorized the issuance of $4,235,000 of General Obligation Promissory Notes to be used for $1,500,000 in building remodeling and improvement projects and $2,735,000 for the acquisition of movable equipment and technology.

    PMA Securities reported that a total of three bids were submitted, with the winning bid coming from Piper Jaffray & Company at a true interest cost of 1.798 percent. Standard & Poor’s affirmed the College’s AAA rating as part of the sale process. PMA recommended that the District Board adopt a resolution awarding the sale to Piper Jaffray & Company.

    There was a motion by Mr. Pfaff, seconded by Mr. Halvorson, to adopt the Resolution Awarding the Sale of $4,235,000 General Obligation Promissory Notes, Series 2016-17D. Motion carried.

    Construction Program management Services – J.H. Findorff & Son Contract Extension, Contract B10-015 III B 2

    On February 10, 2010, the College entered into a five year contract with J.H. Findorff & Son to act as our Construction Program Manager and to represent the College and to assist in the implementation of the approved Facilities Master Plan. The contract was written to allow for two (2) one year extensions extending the contract for a total of seven (7) years or until February 10, 2017. Several more projects will be started and completed, related to the Facilities Master Plan, predominately at the Truax Campus, and the completion of all of these projects, including all punch list items, will not be until September 30, 2018. Switching to another Construction Program Manager at this time would be very costly, time consuming and disruptive. In order to maintain continuity and avoid any added costs and duplication, the Findorff contract can be extended for 19 months, or until September 30, 2018, increasing the contract by $2,950,000.

    There was a motion by Mr. Guttenberg, seconded by Ms. Bidar-Sielaff, to extend the date of J.H. Findorff & Sons Construction Manager Contract by 19 months to expire on September 30, 2018, and increase J.H. Findorff & Sons Construction Manager Contract amount by$2,950,000 for a new total value not to exceed $21,443,251. Motion carried.

    The Villager Science Lab Remodel Project III B 3

    After an analysis of student course-taking habits and home addresses, it has become clear that students living in South Madison need access to entry level science courses to meet their goals at Madison College. Offering entry level science courses at the South Madison campus would expand access to these required courses for South Madison students, especially those students interested in Liberal Arts Transfer, Nursing and Applied Health Science programs. It also may improve district-wide facility utilization by driving enrollment in the non-science general education courses offered at the South Madison campus. The existing classrooms in the building are not designed to accommodate a science lab. The plan is to take two existing classroom spaces and modify them to provide the needed lab space along with the necessary support spaces to accommodate equipment storage, lab chemicals and part time lab support staff. The cost for this remodel project will not exceed $575,000. This includes an 11% contingency and all related soft costs (general contractor fees and design fees, permits, etc.).

    There was a motion by Ms. Whittington, seconded by Ms. Bidar-Sielaff, to:

    1. Approve the Villager Science Lab Remodel project.
    2. Authorize staff to have detailed construction drawings and specifications prepared and proceed with the bidding process.
    3. Authorize staff to submit this request to the Wisconsin Technical College System for Board approval.
    4. Authorize staff to identify this project in the Three Year Facilities Plan.

    There was discussion regarding the need for the new lab, given that the college may be leaving the Villager location in the next several years.

    Vote: Seven – Yes. One – No. Motion carried.

    Consent Agenda III B 4

    General fund financial report as of December 31, 2017 III B 4 a

    Quarterly investment report as of December 31, 2016 III B 4 a

    Request for proposals/requests for bids/sole sources III B 4 c

    Supplier payments greater than or equal to $2,500 and schedule of checks issued for the period November 16, 2016, through December 15, 2016 III B 4 d

    38.14 contracts for the period October through December 2016 III B 4 e

    Employment of personnel III B 4 f

    Resignations and Separations III B 4 g

    Retirements III B 4 h

    Dr. Daniels requested separation of agenda item III.B.4.c., “Quarterly investment report as of December 31, 2016.”

    There was a motio​n by Mr. Hasler, seconded by Mr. Crombie, to approve Consent Agenda items III.C.3.a, c, d, e, f, g and h, as submitted. Motion carried.

    Quarterly investment report as of December 31, 2016 III B 4 a

    Information was shared by Assistant Controller Dorothy Conduah and Senior Financial Accountant Tim Bergman, regarding the Madison College investment activities, including; investment objectives, the college’s cash flow profile, investment options for the college, the annual performance of the college’s investments, and future plans.

    There was a motion by Mr. Hasler, seconded by Mr. Crombie, to approve Consent Agenda item III.B.4.b. as submitted. Motion carried.

    Adjournment V

    There was a motion by Mr. Winn, seconded by Ms. Bidar-Sielaff, to adjourn. Motion carried.

    The meeting adjourned at 7:25 p.m.



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    Shiva Bidar-Sielaff, Secretary



    DATE: March 1, 2017

    TOPIC: District Boards Association FY2017-18 Officer Nominations

    ISSUE: The Nominations Committee of the Wisconsin Technical College District Boards Association is requesting assistance in identifying District Board members who wish to be considered as candidates for Association officer positions. Election of officers will take place during the Association’s annual meeting in Elkhart Lake on Saturday, April 8, 2017.

    District Boards Association bylaws state that officers can serve up to two consecutive one-year terms in the same position.

    President

    • Mona Mathews, Chippewa Valley, is completing a second 1-year term and may not be reelected president. She will automatically become past-president when new officers are seated.
    • Carla Hedtke, Northeast Wisconsin, would like to be considered for nomination as a candidate for president.

    Vice President

    • Carla Hedtke, Northeast Wisconsin, is completing a second 1-year term and may not be reelected vice president.
    • Vernon Jung, Moraine Park, would like to be considered for nomination as a candidate for vice president.

    Secretary/Treasurer

    • Vernon Jung, Moraine Park, is completing a first 1-year term, but would like to be considered for nomination as a candidate for the vacant vice president seat.
    • No expressions of interest have been received to date for this position.

    After reviewing input from all technical college districts, the Nominations Committee will generate a slate of candidates in advance of the annual meeting. Association bylaws also allow for nominations from the floor during the election. Members must give their consent to serve if elected.

    DISCUSSION: Determine if current Madison College District Board members are interested in being nominated for an officer position on the Wisconsin Technical College District Boards Association Board of Directors for the FY2017-18 term.

    Topic: International Travel Authorizations (Information Only District Board Report - March 1, 2017)

    The following international travel requests have been authorized. All of the requests for international travel listed below conform with all procedural and administrative rules as outlined in Madison College District International Travel Policies.

    Pillars of Promise: To support the development of Students' Core Ability of Global and Cultural Perspectives, Madison College supports the opportunities for students to gain exposure to the history, culture, and language of world regions through experiential learning.

    Name of Program/Trip: China Strategic Partnership Delegation
    Employee(s) Name; Student(s) Name and/or number of students:
    Turina Bakken, Provost; Geoff Bradshaw, Director of International Education; Bryan Woodhouse, Dean of Business and Applied Arts; and Denise Reimer, Dean of Applied Science, Engineering and Technology
    Destination Country and City: Wuhan, Beijing, and Shanghai, China
    Dates of Travel: 3/31 - 4/11, 2017
    Description/Purpose of Travel and Benefit to District:
    In October 2016 Madison College was awarded a 2-3 year Title VI Comprehensive Internationalization grant from the US Dept. of Education. A key strategic initiative within this project is the establishment of a partnership with Wuhan Polytechnic University in China. Grant funding will pay for travel for two employees and must be matched with district funds for two additional travelers for a four-person delegation. The delegates will sign an agreement with Wuhan Polytechnic, meet with Chinese Ministry of Vocational Education leaders, examine language immersion and recruitment possibilities, and participate in an international student recruitment fair.
    Dollar Amount: $4,300 per person ($8,600 District + grant match)

    Name of Program/Trip: South West College, N. Ireland Exchange
    Employee(s) Name; Student(s) Name and/or number of students:
    Lynea Lavoy, Hospitality Instructor; Antonio Molina Rivas, Business & Marketing Instructor; and Kristin Uttech, Business & Marketing Instructor
    Destination Country and City: Enniskillen, N. Ireland, UK
    Dates of Travel: April 21, 2017 and return April 29, 2017
    Description/Purpose of Travel and Benefit to District:
    Through partnership with South West College (Madison College’s sister college institution in Northern Ireland since 1998) Three faculty at Madison College have been selected for a faculty exchange program funded by the European Union. All expenses of travel will be supported by a “Erasmus +” grant for South West College partners to engage in collaborative curriculum development and guest lectures during a 1-week faculty exchange. This project is being supported and coordinated by the Madison College Center for International Education.
    Dollar Amount: No cost to District.

    Name of Program/Trip: Women's Studies Study Abroad Program Site Visit
    Employee(s) Name; Student(s) Name and/or number of students:
    Laurie Benda, English Instructor; and Angelika Gulbis, Sociology Instructor
    Destination Country and City: London, England UK
    Dates of Travel: March 6-15, 2017
    Description/Purpose of Travel and Benefit to District:
    Instructors Laurie Benda and Angelika Gulbis have been awarded a mini-grant from UW- Milwaukee to conduct a site visit to the Women of the World Conference and Festival, London, England, March 6-15, 2017. Their travel will be used to develop a study abroad experience linked to the newly developed Gender Studies Certificate at Madison College. Benda and Gulbis will use approximately $1600 each in available CETL professional development and department funds, in combination with $1000 each from UW- Milwaukee to support travel. Any additional expenses will be their personal responsibility.
    Dollar Amount: ~$1600 per person District support


    DATE: March 1, 2017

    TOPIC: Capital Projects Borrowing

    ISSUE: The approved FY2016-17 budget includes the capital projects budget and authorized the borrowing of $25,400,000. The initial process to borrow for capital projects includes securing bond counsel opinion and obtaining a bond rating.

    The attached resolution is the fifth authorization of this process and totals

    $4,235,000, including $1,500,000 for building remodeling and improvement,

    $250,000 for salary and fringe benefits associated with staff working on capital projects, and $2,485,000 for the cost of acquisition of movable equipment and technology. Once the borrowing is authorized, the resolution is published as public notice per Section 67.12(12)(e)5 of the Wisconsin Statutes. Bids are then received. A second resolution will be forthcoming to the Board meeting in April to award the sale of the bonds to the lowest bidder from the bidding process.

    Additional borrowing(s) will be scheduled and brought to the District Board for authorization later in the fiscal year.

    RECOMMENDATION:

    Adopt the Resolution Authorizing The Issuance Of Not To Exceed $4,235,000 General Obligation Promissory Notes, Series 2016-17E; And Setting The Sale Therefor.

    RESOLUTION NO. _

    RESOLUTION AUTHORIZING THE ISSUANCE OF

    NOT TO EXCEED $4,235,000 GENERAL OBLIGATION PROMISSORY NOTES, SERIES 2016-17E; AND

    SETTING THE SALE OF THE NOTES

    WHEREAS, the Madison Area Technical College District, Adams, Columbia, Dane, Dodge, Green, Iowa, Jefferson, Juneau, Marquette, Richland, Rock and Sauk Counties, Wisconsin (the "District") is presently in need of $1,500,000 for the public purpose of paying the cost of building remodeling and improvement projects and $2,735,000 for the public purpose of paying the cost of the acquisition of movable equipment, and there are insufficient funds on hand to pay said costs;

    WHEREAS, the District hereby finds and determines that the projects are within the District's power to undertake and serve a "public purpose" as that term is defined in Section 67.04(1)(b), Wisconsin Statutes; and

    WHEREAS, technical college districts are authorized by the provisions of Section 67.12(12), Wisconsin Statutes to borrow money and to issue general obligation promissory notes for such public purposes.

    NOW, THEREFORE, BE IT:

    RESOLVED, that the District shall issue general obligation promissory notes in an amount not to exceed $1,500,000 for the public purpose of paying the cost of building remodeling and improvement projects; and be it further

    RESOLVED, that the District shall issue general obligation promissory notes in an amount not to exceed $2,735,000 for the public purpose of paying the cost of the acquisition of movable equipment; and be it further

    RESOLVED, that

    Section 1. Authorization and Sale of the Notes. For the purpose of paying the costs specified above in the amounts authorized for those purposes, there shall be borrowed pursuant to Section 67.12(12), Wisconsin Statutes, the principal sum of not to exceed FOUR MILLION TWO HUNDRED THIRTY-FIVE THOUSAND DOLLARS ($4,235,000) from a purchaser to be determined by subsequent resolution of the District Board (the "Purchaser"). To evidence such indebtedness, the Chairperson and Secretary are hereby authorized, empowered and directed to make, execute, issue and sell to the Purchaser for, on behalf of and in the name of the District, general obligation promissory notes aggregating the principal amount of not to exceed FOUR MILLION TWO HUNDRED THIRTY-FIVE THOUSAND DOLLARS ($4,235,000) (the "Notes"). There shall be levied on all the taxable property of the District a direct, annual, irrepealable tax sufficient to pay the interest on the Notes as it becomes due, and also to pay and discharge the principal thereof within ten years of the date of issuance of the Notes.

    Section 2. Notice to Electors. Pursuant to Section 67.12(12)(e)5, Wisconsin Statutes, the Secretary shall, within ten (10) days of adoption of this Resolution, cause public notice of the adoption of this Resolution to be given to the electors of the District by publishing notices in the Wisconsin State Journal, the official newspaper of the District. The notices to electors shall be in substantially the form attached hereto as Exhibits A and B and incorporated herein by this reference (collectively, the "Notice").

    Section 3. Sale of the Notes. The Notes shall be offered for public sale. At a subsequent meeting, the District Board shall consider such bids as may have been received, take action on the bids and specify the terms of and interest rates on the Notes.

    Section 4. Official Statement. The Secretary shall cause an Official Statement to be prepared by PMA Securities, Inc. The appropriate District officials shall determine when the Official Statement is final for purposes of Securities and Exchange Commission Rule 15c2-12 and shall certify said Statement, such certification to constitute full authorization of such Official Statement under this Resolution.

    Section 5. Conflicting Resolutions; Severability; Effective Date. All prior resolutions, rules or other actions of the District Board or any parts thereof in conflict with the provisions hereof shall be, and the same are, hereby rescinded insofar as the same may so conflict. In the event that any one or more provisions hereof shall for any reason be held to be illegal or invalid, such illegality or invalidity shall not affect any other provisions hereof. The foregoing shall take effect immediately upon adoption and approval in the manner provided by law. If any of the Notes may be subject to a petition for referendum, any action with respect to the sale of the Notes shall be subject to the condition that no petition for referendum has been filed within thirty (30) days of publication of the Notice provided for under Section 2 of this Resolution or, if a petition is filed, that any required referendum approval is obtained.

    Adopted, approved and recorded March 1, 2017.



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    Chairperson Attest:



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    Secretary (SEAL)


    EXHIBIT A

    NOTICE TO THE ELECTORS OF THE MADISON AREA TECHNICAL COLLEGE DISTRICT ADAMS, COLUMBIA, DANE, DODGE, GREEN, IOWA, JEFFERSON, JUNEAU, MARQUETTE, RICHLAND, ROCK AND SAUK COUNTIES, WISCONSIN

    NOTICE IS HEREBY GIVEN that the District Board of the above-named District, at a regular meeting duly called, noticed, held and conducted on March 1, 2017, adopted a resolution pursuant to the provisions of Section 67.12(12), Wisconsin Statutes, to authorize a borrowing in an amount not to exceed $1,500,000 by issuing general obligation promissory notes of the District for the public purpose of paying the cost of building remodeling and improvement projects.

    A copy of said resolution is on file in the District office, located at 1701 Wright Street, Madison, WI 53704, and may be inspected weekdays, except holidays, between the hours of 9:00 a.m. and 4:00 p.m.

    The District Board need not submit said resolution to the electors for approval unless within 30 days after the publication of this Notice there is filed with the Secretary of the District Board a petition meeting the standards set forth in Section 67.12(12)(e)5, Wisconsin Statutes, requesting a referendum thereon at a special election. If no such petition is filed, then the resolution shall be effective without a referendum.

    Dated this 1st day of March, 2017.

    BY THE ORDER OF THE DISTRICT BOARD

    Secretary


    EXHIBIT B

    NOTICE TO THE ELECTORS OF THE MADISON AREA TECHNICAL COLLEGE DISTRICT ADAMS, COLUMBIA, DANE, DODGE, GREEN, IOWA, JEFFERSON, JUNEAU, MARQUETTE, RICHLAND, ROCK AND SAUK COUNTIES, WISCONSIN

    NOTICE IS HEREBY GIVEN that the District Board of the above-named District, at a regular meeting duly called, noticed, held and conducted on March 1, 2017, adopted a resolution pursuant to the provisions of Section 67.12(12), Wisconsin Statutes, to authorize a borrowing in an amount not to exceed $2,735,000 by issuing general obligation promissory notes of the District for the public purpose of paying the cost of the acquisition of movable equipment.
    A copy of said resolution is on file in the District office, located at 1701 Wright Street, Madison, WI 53704, and may be inspected weekdays, except holidays, between the hours of 9:00 a.m. and 4:00 p.m.

    The District Board need not submit said resolution to the electors for approval unless within 30 days after the publication of this Notice there is filed with the Secretary of the District Board a petition meeting the standards set forth in Section 67.12(12)(e)5, Wisconsin Statutes, requesting a referendum thereon at a special election. If no such petition is filed, then the resolution shall be effective without a referendum.

    Dated this 1st day of March, 2017.

    BY THE ORDER OF THE DISTRICT BOARD

    Secretary


    DATE: March 1, 2017

    TOPIC: Truax Campus – Human Resources Consolidation

    ISSUE: This project will relocate the current Human Resource (HR) Annex in room E1861 to the main HR office within the Administration Building.

    In July 2013, several Human Resources staff moved to E1861 in the main Truax building from the Administration Building due to space restraints. This move was intended to be temporary until remodeling could be done in the Administration Building. In July 2016, an outside consultant study was completed on the structure of the Human Resources department. A strong recommendation was made to consolidate all Human Resources staff in one area. The split has caused communication and customer service issues within the department as well as for external stakeholders.

    The Board Room meetings have moved to the new large meeting rooms in the recent café addition. The old Board Room can now be repurposed for the Human Resources Consolidation Project. The total project is 4,450 square feet and includes renovations in the old Board Room, marketing and communications office, existing Human Resource meeting room and reception area, and public corridors inside the Administration Building. This project has been developed in synchronization with the comprehensive College-wide Facilities Master Plan. The cost for this remodeling project will not exceed $575,000 and will be funded with capital remodel dollars. This cost includes a 10 percent contingency and all related soft costs (general contractor fees and design fees, permits, etc.). If approved, construction would have an approximate start date of April 2017, with an approximate project completion date in July 2017.

    ACTION:

    1. Approve the Truax Human Resources Consolidation remodeling project.
    2. Authorize staff to have detailed construction drawings and specifications prepared and proceed with the bidding process.
    3. Authorize staff to submit this request to the Wisconsin Technical College System for Board approval.
    4. Authorize staff to amend the Three Year Facilities Plan to include this project.
       

    DATE: March 1, 2017

    TOPIC: General Fund Financial Report as of January 31, 2017

    ISSUE: Review current year to date revenues and expenditures in the general fund. The current fiscal year general fund revenues are 56.68% of the current budget. This compares to 56.90% during the prior fiscal year.

    • Local Sources (Tax Levy) recognizes 100% of our annual tax levy as revenue, even though a portion will be collected in the next fiscal year. Also included are the revenues from dissolved TIDs, taxes from DNR lands, and net refunds for personal property. Tax Levy revenues to date are 100.03% of budget, compared to 100.00% last year.
    • State Sources includes general state aid, performance based funding and property tax relief aid. Also included are inter-district tuition supplement, state incentive grants, exempt computer state aid, aid in lieu of property taxes, and the WI GI bill remission aid. The State Aid revenues received to date are 12.69% of budget, compared to 13.68% last year.
    • Program and Material Fees revenues represent the fees for summer school, and the first and second semesters of the current school year. The program fee revenues to date are 99.15% of budget, compared to 99.48% last year. The material fee revenues to date are 115.14% of budget, compared to 117.41% last year.
    • Other Student Fees include graduation, nonresident tuition, Group Dynamics, and community service classes. Revenues to date are 118.24% of the amount budgeted. Last year, revenues to date were 116.60%.
    • Institutional Sources include 118.15 contracts, interest income, rental and royalty income, along with miscellaneous revenues. The revenues to date are 60.68% of the budget. Last year’s revenues were 61.66% of the budget.
    • Federal Sources consist of cost reimbursements on federal grants and administration for student financial assistance. Current year revenues are 44.81% of the budget, compared to 49.43% last year.
    • Transfers are from the following: Post Employment Sick Pay reserve - $400.000, Designation for State Aid Fluctuations - $843,300 and Designations for Subsequent Years - $1,000,000. These budgeted transfers will not be recorded in the general ledger until later in the fiscal year. The functional expenditure classifications are defined by NACUBO’s Financial Accounting and Reporting Manual for Higher Education. The current fiscal year expenditures are 52.48% of budget as compares to 50.79% for the prior fiscal year.
    • Instructional includes expenditures for all activities that are part of the College’s instructional programs. Current year Instruction expenditures are 49.37% of budget, compared to 47.95% last year.
    • Instructional Resources includes all expenditures incurred to provide support for instruction, such as library and academic administration and support. This year’s Instructional Resources expenditures are 51.67% of the budget, versus 48.40% last year.
    • Student Services includes expenditures incurred for admissions, registrar, and other activities that contribute to students’ emotional and physical well-being, such as counseling, student aid administration, and intercollegiate athletics. Student Services expenditures are 49.75% of the current year’s budget, compared to 47.24% last year.
    • General Institutional includes expenditures for centralized activities that manage planning for the entire institution, such as the President’s Office, human resources, and financial operations. General Institutional expenditures equal 66.41% of budget, compared to 61.66% last year.
    • Physical Plant includes expenditures for the administration, supervision, maintenance, and protection of the institution’s physical plant. This includes items such as janitorial services, care of grounds, maintenance and operation of buildings and security. Physical Plant expenditures equal 67.97% of budget, compared to 68.99% last year.
    • Public Service includes expenditures for activities established for non-instructional services, such as the athletic director’s office. The current year’s expenditures are 58.77% of budget, compared to 60.14% last year.
    • ACTION: Accept report and place on file.

    {GENERAL FUND FOR THE MONTH ENDED JANUARY 2017}


    General Fund for the month ended January 2017

     

    Topic: Request for Proposals / Request for Bids / Sole Sources for Board Approval


    DATE OF BOARD MEETING - March 1, 2017

    All of the Requests for Bids (RFB), Requests for Proposals (RFP),and Sole Source Requests (S) listed below conform with all procedural and administrative rules as outlined in Madison College District Purchasing Policies and in the

    ID: RFP17-006

    Title:
    Facilitation and Consulting Services Related to Student Success Strategy Development

    Description:
    Support of activities related to the identification of college-wide interventions/strategies related to student access and/or success. Vendor will facilitate work related to issue ID; intervention ID; development of assessment, implementation, and monitoring plans. Vendor will consult and review communication and change managment strategies associated with intervention(s) implementation, and serve as a consulting resource for IDing high-impact, research-based practices to make progress on ID'd issue(s).

    Funding and Term:
    General Fund (FY16-17 & FY17-18)

    Vendor:
    Institute for Evidence-Based Change Encinitas, CA

    Dollar Amount :
    $55,980 (about $25,000 in FY16-17 and $31,000 in FY17-18)

    Recommended by VP and Director/Dean:
    Tim Casper, VP Institutional Learning & Effectiveness


    ID: S17-002

    Title:
    Security Doors at West Campus

    Description:
    The Gialamas Company managed the construction build out of the new West Campus at 8017 Excelsior Drive in Madison. The total cost of the build out, $796,000, was amortized over the lease term. After construction started it was determined all the doors in the project should be electronically controlled for safety and security concerns. The added cost was $76,038.39. In order to avoid delaying the project completion and jeopardizing the space being ready for academic instruction in January 2017, the work was completed by the Gialamas Company.

    Funding and Term:
    FY17

    Vendor:
    The Gialamas Company

    Dollar Amount : $76,038.39

    Recommended by VP and Director/Dean:
    Mike Stark, Director of Facilities
    Mark Thomas Sr. VP of Administrative Svcs

    ACTION: Authorize staff to proceed with the purchases listed above with the vendors and terms as specified.

    Note:

    RFP = Request for Proposal: Award goes to highest scoring proposer that meets all minimum requirements RFB = Request for Bid: Award goes to lowest cost Bidder that meets all minimum requirements

    = Sole Source: An item or service that is only available from a single source


    Madison College Supplier Payments Greater Than or Equal to $2,500.00 01/16/2017 through 02/15/2017

    Supplier
    Total Spend
     
    JH FINDORFF AND SON INC
    $ 3,145,036.76
    MADISON GAS AND ELECTRIC CO
    $ 304,325.53
    MIRON CONSTRUCTION CO INC
    $ 217,585.34
    ATMOSPHERE COMMERCIAL INTERIORS LLC
    $ 122,974.93
    MAPLE LEAF ,INC
    $ 118,813.75
    MIDAMERICA ADMINISTRATIVE AND RETIREMENT SOLUTIONS INC
    $ 99,688.30
    DUET RESOURCE GROUP INC
    $ 99,153.88
    GREAT WEST
    $ 85,890.34
    LAMERS BUS LINES INC
    $ 82,596.89
    HYLAND SOFTWARE INC
    $ 78,380.00
    MCGRAW HILL GLOBAL EDUCATION HOLDINGS LLC
    $ 75,564.68
    INTEGRAL BUILDING SYSTEMS INC
    $ 71,397.10
    THE DIERINGER RESEARCH GROUP INC
    $ 69,987.00
    MADISON COLLEGE FOUNDATION
    $ 67,758.93
    SMART SOLUTIONS INC
    $ 49,574.00
    MBS TEXTBOOK EXCHANGE INC
    $ 49,564.50
    TEKSYSTEMS INC
    $ 45,597.75
    FINDORFF INC
    $ 41,820.25
    MARS IT CORP
    $ 40,520.00
    KLEENMARK SERVICES CORP
    $ 38,362.26
    DENTSPLY NORTH AMERICA LLC
    $ 34,200.00
    SYSCO BARABOO LLC
    $ 31,064.22
    EMMONS BUSINESS INTERIORS LLC
    $ 30,307.44
    AMERICAN STUDENT ASSISTANCE
    $ 30,000.00
    PARK CENTRE II LLC
    $ 29,164.31
    SANTA CLARITA COMMUNITY COLLEGE DISTRICT
    $ 28,739.45
    CONSTELLATION ENERGY SERVICES
    $ 28,694.94
    MCGRAW HILL EDUCATION INC
    $ 28,221.28
    SNAP ON INDUSTRIAL
    $ 27,057.48
    CHARTER COMMUNICATIONS
    $ 25,500.00
    PROSPECT INFOSYS INC
    $ 24,920.00
    CHRISTENSEN PRINTING AND PUBLISHING LLC
    $ 24,681.44
    SIERRA CEDAR INC
    $ 23,940.00
    IHEARTMEDIA
    $ 22,905.00
    AMERICAN FUNDS SERVICE CO
    $ 22,077.33
    VIVA USA INC
    $ 18,848.00
    HILLYARD INC HUTCHINSON
    $ 18,192.32
    CENGAGE LEARNING
    $ 18,119.10
    FEDEX
    $ 17,682.06
    FORWARD ELECTRIC INC
    $ 17,277.15
    COMMUNITY DEVELOPMENT AUTHORITY
    $ 16,528.14
    SWEETWATER SOUND INC
    $ 16,346.00
    ESCHOOL SOLUTIONS LLC
    $ 16,200.00
    WMTV
    $ 15,674.00
    WERNER ELECTRIC SUPPLY CO
    $ 15,501.72
    INTERIOR INVESTMENTS OF MADISON LLC
    $ 15,134.90
    PEARSON EDUCATION INC
    $ 14,867.63
    METROPOLITAN LIFE INSURANCE CO
    $ 14,380.79
    MADWRAPS LLC
    $ 14,351.89
    FINISHMASTER INC
    $ 14,346.48
    DOUGLAS STEWART COMPANY INC
    $ 14,171.90
    NEHER ELECTRIC SUPPLY INC
    $ 14,063.90
    SYNERGY CONSORTIUM SERVICES LLC
    $ 13,515.00
    CHANDRA TECHNOLOGIES INC
    $ 12,920.00
    INTERNET2
    $ 12,446.00
    VANGUARD GROUP
    $ 12,284.02
    CORE BTS
    $ 12,275.30
    AMERIPRISE FINANCIAL SERVICES
    $ 12,158.55
    ICEBERG TECHNOLOGY GROUP
    $ 11,890.00
    CODEWORKS INC
    $ 11,390.00
    APPLE INC
    $ 11,383.50
    GENERAL HEATING AND AIR CONDITIONING INC
    $ 11,300.00
    WISCONSIN LIBRARY SERVICES INC
    $ 11,250.49
    EMC PUBLISHING
    $ 10,555.60
    PREMIER STAFFING SOURCE INC
    $ 10,440.00
    JSD PROFESSIONAL SERVICES INC
    $ 10,250.00
    HEITZINGER AND ASSOCIATES
    $ 10,200.00
    T ROWE PRICE
    $ 10,157.88
    XEROX CORP
    $ 9,797.94
    AT AND T
    $ 9,716.66
    GRAINGER INDUSTRIAL SUPPLY
    $ 9,634.11
    MASS MUTUAL FINANCIAL GROUP
    $ 9,402.00
    JONES AND BARTLETT LEARNING LLC
    $ 9,187.12
    GODFREY AND KAHN S.C.
    $ 9,081.93
    MIDLAND PAPER COMPANY
    $ 9,072.00
    COYLE CARPET ONE
    $ 8,881.27
    PEARSON VUE
    $ 8,875.00
    WE ENERGIES
    $ 8,846.09
    MCCOTTER ENERGY SYSTEMS INC
    $ 8,724.19
    MIDWEST WHOLESALE MATERIALS CO INC
    $ 8,469.38
    MID WEST FAMILY MARKETING
    $ 8,409.90
    TECHNI TOOL INC
    $ 8,318.20
    NORTHEAST WISCONSIN TECHNICAL COLLEGE
    $ 8,215.00
    COAKLEY BROTHERS CO
    $ 8,058.58
    GREAT LAKES COCA COLA DISTRIBUTION LLC
    $ 7,779.53
    STAPLES BUSINESS ADVANTAGE
    $ 7,680.69
    HOTSY CLEANING SYSTEMS INC
    $ 7,500.00
    RHYME BUSINESS PRODUCTS LLC
    $ 7,393.73
    NEBRASKA BOOK COMPANY INC
    $ 7,266.75
    QTI CONSULTING INC
    $ 7,084.00
    CDW GOVERNMENT
    $ 6,894.74
    XANEDU INC
    $ 6,844.26
    WW NORTON AND CO INC
    $ 6,825.24
    MORTON PUBLISHING COMPANY
    $ 6,626.84
    DANE COUNTY REGIONAL AIRPORT
    $ 6,362.28
    ASCENTIVES INC
    $ 6,270.86
    CAPITAL NEWSPAPERS
    $ 6,269.38
    TEAMSOFT INC
    $ 6,014.00
    ORACULAR IS LLC
    $ 6,010.00
    GRB ACADEMY
    $ 6,000.00
    CRESCENT ELECTRIC SUPPLY COMPANY
    $ 5,920.91
    ADAMS OUTDOOR ADVERTISING OF MADISON
    $ 5,900.00
    SCHILLING SUPPLY COMPANY
    $ 5,718.31
    AMERICAN TECHNICAL PUBLISHERS INC
    $ 5,661.16
    SO-LOW ENVIRONMENTAL EQUIPMENT CO.,INC.
    $ 5,635.00
    GUARANTEE DIGITAL
    $ 5,500.00
    NACSCORP LLC
    $ 5,488.63
    BOARDMAN AND CLARK LLP
    $ 5,444.00
    MSC INDUSTRIAL SUPPLY CO INC
    $ 5,316.25
    FRANKLIN TEMPLETON RETIREMENT PLAN SERVICES
    $ 5,270.00
    PEARSON ENGINEERING LLC
    $ 5,267.50
    LINCOLN LIFE FINANCIAL GROUP
    $ 5,140.00
    GREATER MADISON CHAMBER OF COMMERCE INC
    $ 5,000.00
    SEILER INSTRUMENT AND MANUFACTURING CO INC
    $ 5,000.00
    THE COLLEGE BOARD
    $ 4,992.00
    TERRYTOWN PLUMBING,INC.
    $ 4,990.00
    JOINT REVIEW COMMITTEE ON EDUCATION IN RADIOLOGIC TECHNOLOGY
    $ 4,950.00
    PROVEN POWER INC
    $ 4,922.79
    PSA LAB TESTING AND CERTIFICATION
    $ 4,900.00
    RANGATE INC
    $ 4,864.00
    CITY OF PORTAGE
    $ 4,844.60
    ADAPTIVE TECHNOLOGY RESOURCES INC
    $ 4,760.00
    SIMPLEX GRINNELL LP
    $ 4,720.00
    REMEL INC
    $ 4,681.54
    HIGHER GROUND LLC
    $ 4,650.00
    FISHER SCIENTIFIC COMPANY LLC
    $ 4,562.23
    J AMERICA SPORTSWEAR
    $ 4,542.12
    EQUITABLE
    $ 4,509.64
    MCKESSON MEDICAL SURGICAL
    $ 4,312.27
    MMJV LLC
    $ 4,266.59
    INTELLASOUND PRODUCTIONS LLC
    $ 4,195.00
    SVM LP
    $ 4,176.95
    KFORCE INC
    $ 4,133.25
    UNITED WAY OF DANE COUNTY INC
    $ 4,117.62
    STARBUCKS CORPORATION
    $ 4,030.64
    ALLIANT ENERGY WP AND L
    $ 3,921.13
    BODY SHOP SUPPLY COMPANY INC
    $ 3,801.60
    REEDSBURG UTILITY COMMISSION
    $ 3,777.87
    BOELTER COMPANIES INC
    $ 3,756.12
    RED CROSS STORE
    $ 3,708.82
    JOURNAL COMMUNICATIONS INC
    $ 3,630.00
    PARTNERSHIP
    $ 3,455.79
    FIRST TECHNOLOGIES INC
    $ 3,417.00
    WISCONSIN METAL SALES INC
    $ 3,413.34
    ADVANCED DISPOSAL SERVICES
    $ 3,369.64
    HAAGENSEN LAWN CARE AND LANDSCAPING LLC
    $ 3,325.00
    WVA
    $ 3,209.00
    ECLIPSE WINDOW FILM AND GRAPHICS LLC
    $ 3,083.96
    THRIVENT FINANCIAL FOR LUTHERANS
    $ 3,050.00
    THE PROMO AGENCY
    $ 3,044.63
    STEEN MACEK PAPER CO INC
    $ 3,030.00
    MPS
    $ 3,002.78
    CHIPPEWA VALLEY TECHNICAL COLLEGE
    $ 3,000.00
    SIGMANET INC
    $ 2,995.00
    METLIFE INVESTORS
    $ 2,992.52
    V MARCHESE INC
    $ 2,980.90
    KREGER SALT SALES
    $ 2,978.71
    PATTERSON DENTAL SUPPLY INC
    $ 2,960.55
    FLOW INTERNATIONAL CORPORATION
    $ 2,939.45
    MASTERS BUILDING SOLUTIONS INC
    $ 2,920.00
    CARRICO AQUATIC RESOURCES INC
    $ 2,902.53
    MCMASTER-CARR COMPANY
    $ 2,891.00
    SAN A CARE INC
    $ 2,880.00
    ERIDE INDUSTIRES
    $ 2,810.00
    BR BLEACHERS
    $ 2,762.00
    JAMECO ELECTRONICS
    $ 2,753.24
    BADGER WELDING SUPPLIES INC
    $ 2,742.98
    RITTENHOUSE
    $ 2,704.70
    FOLLETT HIGHER EDUCATION GROUP
    $ 2,690.54
    ARAMARK UNIFORM SERVICES
    $ 2,689.25
    WASHINGTON EQUIPMENT AND HARDWARE LIMITED
    $ 2,670.00
    FOSDAL BAKERY LLC
    $ 2,624.85
    GOOD KARMA BROADCASTING
    $ 2,596.00
    CITY OF MADISON
    $ 2,581.63
    AIRGAS USA LLC
    $ 2,569.30
    HERITAGE CRYSTAL CLEAN INC
    $ 2,508.34
     
    Total
    $ 6,532,868.57

     


    SCHEDULE OF CHECKS ISSUED FOR THE PERIOD 01/16/17-02/15/17

    FY 2016-17

    Request for Proposals / Request for Bids / Sole Sources for Board Approval

    *Sales taxes are due and paid in the subsequent month after collection


    THE PRESIDENT RECOMMENDS APPROV​AL OF THE EMPLOYMENT OF PERSONNEL

    Name
    Jessica Santiago Miranda
    Title
    Administrative Specialist
    Start Date
    February 6, 2017
    Salary
    $19.37/hour
    Type
    PSRP
    PT/FT
    PT
    Location
    West Madison Campus
    Degree
    Associates – Human Services
    Where
    Madison College
    License
    Certifications
    Experience
    2+ years Clerical Technician/Student Support (Casual here at Madison College) 1+ years Employment Specialist

     

  2. MARCH 1 AGENDA

    February 23, 2017

    Updated February 28, 2017

    MEETING NOTICE

    NOTICE IS HEREBY GIVEN that the Madison Area Technical College District Board will meet in executive session at 4:30 p.m. on Wednesday, March 1, 2017, in Room 148D, Madison Area Technical College Truax Campus, 1701 Wright Street, Madison, to consider employment, promotion, compensation or performance evaluation data as authorized in Section 19.85 (1) (c), Wis. Stats., and for the purpose of receiving an update on strategy, and terms and conditions, concerning negotiation of the acquisition of real estate as authorized by Section 19.8 (1)(e) Wis. Stats.

    NOTICE IS FURTHER HEREBY GIVEN that immediately following executive session, and anticipated no earlier than 4:45 p.m., the Madison Area Technical College District Board will meet in open session in Room 148D to conduct Board development activities.

    NOTICE IS FURTHER HEREBY GIVEN that the Madison Area Technical College District Board will meet at 5:30 p.m. in Room D1630B to consider the following:

    1. CALL TO ORDER
      1. Compliance with Open Meeting Law
    2. ROUTINE BUSINESS MATTERS
      1. Approval of February 1, 2017, Meeting Minutes 
      2. Public Comments
    3. NEW BUSINESS
      1. Communications
        1. Board Chair’s Report
          1. District Boards Association FY2017-18 Officer Nominations
          2. Future Meeting & Event Schedule
        2. Student Liaison Report
        3. College/Campus Announcements
        4. President’s Report
          1. Recruitment and Enrollment Plan Update
          2. Fiscal and Programmatic Planning for South
          3. Student Success Strategies Development
          4. International Travel Authorizations 
      2. Action Items
        1. Capital Projects Borrowing
          1. Resolution Authorizing the Issuance of Not to Exceed $4,235,000 General Obligation Promissory Notes, Series 2016-17E; and Setting the Sale Therefor 
        2. Truax Campus – Human Resources Consolidation 
        3. Consent Agenda
          1. General fund financial report as of January 31, 2017 
          2. Request for proposals/request for bids/sole sources 
          3. Supplier payments greater than or equal to $2,500 and schedule of checks issued for the period January 16, 2017, through February 15, 2017
          4. Employment of personnel 
    4. CALENDAR OF EVENTS

      Board Meetings
      March 15, 2017 (Budget Workshop)
      April 5, 2017
      April 12, 2017 (Monitoring Report Retreat)
      May 3, 2017
      June 7, 2017

      WI Technical College District Boards Association Spring Meeting
      April 6-8, 2017, Elkhart Lake
       
    5. ADJOURN

    cc: News Media
    Madison College Board
    Legal Counsel
    Administrative Staff
    Full-Time Faculty/ESP Local 243
    Part-Time Faculty

    A meeting of the Madison Area Technical College District Board was held February 1, 2017, at Madison Area Technical College, 1701 Wright Street, Madison, Wisconsin.

    Board members present: Shiva Bidar-Sielaff, Kelly Crombie, Randy Guttenberg, Arlyn Halvorson, Joseph Hasler, Frances Huntley-Cooper, Shawn Pfaff, Marcia Whittington, and Joel Winn.

    Also present: Jack E. Daniels, President; Jon Anderson, Legal Counsel; Turina Bakken, Provost; Tim Casper, Vice-President of Institutional Learning & Effectiveness; Keith Cornille, Executive Vice-President and Chief Student Services Officer; Kristin Gebhardt, Assistant Vice- President of Human Resources; Lucía Nuñez, Vice-President of Equity, Inclusion & Community Engagement; Mark Thomas, Vice-President of Administrative Services and Chief Financial Officer; Valentina Ahedo, Metro Campus-Downtown and South Madison Campuses Dean; James Falco, Northern Region Dean, and, Kristin Rolling-Recording Secretary.

    Call to Order I

    The meeting was duly noticed and called to order at 5:45 p.m.

    Routine Business Matters II

    Approval of Meeting Minutes II A

    There was a motion by Mr. Crombie, seconded by Mr. Hasler, to approve the meeting minutes of January 4, 2017, as submitted. Motion carried.

    Public Comments II B

    There were no public comments.

    New Business III

    Communications III A

    Board Chair’s Report III A 1

    Future Meeting & Event Schedule III A 1 a

    Ms. Huntley-Cooper reviewed the schedule for upcoming meetings and college events.

    Student Liaison Report III A 2

    There was no student liaison report.

    College/Campus Announcements III A 3

    Mr. Falco reported that there will be a National Career Readiness Certification pilot in Sauk County. He and Northern Region staff will also be meeting with middle school and high school counselors from 17 school districts to discuss the options and services available to students at Madison College.

    Ms. Bakke reported on two initiatives in the Watertown area: Madison College is partnering with “Start-Up Watertown,” a Chamber-led initiative that encourages small business development and entrepreneurship; and the Watertown Unified School District is considering housing their alternative programming for students at the Madison College Watertown campus. Approximately 50 students participate in those programs.

    Ms. Ahedo reported the Downtown Education Center Gallery is co-hosting an exhibit of African art. The pieces in the exhibit are on loan from private collections. She also reported that she and her staff participated in a community forum hosted by the Madison Metropolitan School District.

    Dr. Bakken reported that the college is utilizing recently opened spaces for more than classes and student services, including hosting a chef series and other culinary events, developing community partnerships through fundraising events, and hosting high school students who are interested in culinary careers. She also reported that an honors program that began in 2014 has now trained 180 faculty to participate as sponsors, and 313 students have completed the program. Students complete a research project for credit in the program.

    Dr. Cornille reported that while enrollments are lower than budgeted levels, there have been increases in some areas; enrollment at the new West campus surpassed expectations; enrollments at South surpassed the target; there has been an upward trend in applications; high school visits have increased; and there has been an increase in applications for Scholars of Promise. Mr. Thomas reported that all of the new spaces at Truax opened on schedule. The new food service areas have increased their options for students and increased the quality of the menu, while still being affordable. Food service has seen an increase in both sales and volume.

    President’s Report III A 4

    Dr. Daniels reported that Madison, and specifically South Madison, reflect national trends in educational attainment. In order to serve students effectively, the college will continue to develop services and supports that assist students in reaching their educational and career goals. In addition, strategies for engaging employers will continue to evolve to meet employer needs by providing learning opportunities for students that allow them to attain employment with living wages. The District Board unanimously approved the following budget goals for the college:

    Develop a balanced budget without the use of General Fund balance or any short- term borrowing for operating cash flow purposes;

    Budget for 8,800 full-time equivalent students in FY2017-18;

    Reduce personnel spending below 80 percent of total General Fund spending in FY2017-18. Explore maintaining or continuing to decrease that percentage to 75 percent over the subsequent 2-5 years; and whenever possible, by employing strategies that minimize the impact on current employees (e.g. attrition, not filling positions);

    Establish and maintain an annual contingency of 3 percent of budgeted revenue;

    There will be periodic updates to the Board and the College and an annual assessment regarding progress toward goals.

    Dr. Daniels reported that the Wisconsin Manufacturers and Commerce (WMC) Board recently supported new investments in the Wisconsin Technical College System (WTCS). They unanimously passed the following motion: To expand Wisconsin’s skilled talent pipeline and sustain pathways for career exploration and acceleration, Wisconsin Manufacturers and Commerce supports new state investments in the Wisconsin Technical College System and in Wisconsin Technical College students that are targeted to talent outcomes, dual enrollment and direct financial assistance to students.

    International Travel Authorizations III A 4 a

    Dr. Daniels informed the Board of five approved international travel trips that will provide staff professional development and student exchange and recruitment opportunities.

    Investment Policy III A 4 b

    Dr. Daniels requested that this item be discussed with the Consent Agenda, to correspond with the Quarterly Investment Report.

    Board Selection Process III A 4 C

    Dr. Daniels shared the remaining timeline for appointing new Board members:

    The deadline for applications will be February 3, 2017

    Applicant information will be mailed to county board chairs on February 10, 2017

    The list of applicant names will be published February 17, 2017

    The Appointment Meeting will be March 6, 2017

    New Board members will be sworn in at the July 2017 Board meeting

    Action Items III B

    Capital Projects Borrowing III B 1

    Resolution Awarding the Sale of $4,235,000 General Obligation Promissory Notes, Series 2016-17D III B 1 a

    On January 4, 2017, the District Board authorized the issuance of $4,235,000 of General Obligation Promissory Notes to be used for $1,500,000 in building remodeling and improvement projects and $2,735,000 for the acquisition of movable equipment and technology.

    PMA Securities reported that a total of three bids were submitted, with the winning bid coming from Piper Jaffray & Company at a true interest cost of 1.798 percent. Standard & Poor’s affirmed the College’s AAA rating as part of the sale process. PMA recommended that the District Board adopt a resolution awarding the sale to Piper Jaffray & Company.

    There was a motion by Mr. Pfaff, seconded by Mr. Halvorson, to adopt the Resolution Awarding the Sale of $4,235,000 General Obligation Promissory Notes, Series 2016-17D. Motion carried.

    Construction Program management Services – J.H. Findorff & Son Contract Extension, Contract B10-015 III B 2

    On February 10, 2010, the College entered into a five year contract with J.H. Findorff & Son to act as our Construction Program Manager and to represent the College and to assist in the implementation of the approved Facilities Master Plan. The contract was written to allow for two (2) one year extensions extending the contract for a total of seven (7) years or until February 10, 2017. Several more projects will be started and completed, related to the Facilities Master Plan, predominately at the Truax Campus, and the completion of all of these projects, including all punch list items, will not be until September 30, 2018. Switching to another Construction Program Manager at this time would be very costly, time consuming and disruptive. In order to maintain continuity and avoid any added costs and duplication, the Findorff contract can be extended for 19 months, or until September 30, 2018, increasing the contract by $2,950,000.

    There was a motion by Mr. Guttenberg, seconded by Ms. Bidar-Sielaff, to extend the date of J.H. Findorff & Sons Construction Manager Contract by 19 months to expire on September 30, 2018, and increase J.H. Findorff & Sons Construction Manager Contract amount by$2,950,000 for a new total value not to exceed $21,443,251. Motion carried.

    The Villager Science Lab Remodel Project III B 3

    After an analysis of student course-taking habits and home addresses, it has become clear that students living in South Madison need access to entry level science courses to meet their goals at Madison College. Offering entry level science courses at the South Madison campus would expand access to these required courses for South Madison students, especially those students interested in Liberal Arts Transfer, Nursing and Applied Health Science programs. It also may improve district-wide facility utilization by driving enrollment in the non-science general education courses offered at the South Madison campus. The existing classrooms in the building are not designed to accommodate a science lab. The plan is to take two existing classroom spaces and modify them to provide the needed lab space along with the necessary support spaces to accommodate equipment storage, lab chemicals and part time lab support staff. The cost for this remodel project will not exceed $575,000. This includes an 11% contingency and all related soft costs (general contractor fees and design fees, permits, etc.).

    There was a motion by Ms. Whittington, seconded by Ms. Bidar-Sielaff, to:

    1. Approve the Villager Science Lab Remodel project.
    2. Authorize staff to have detailed construction drawings and specifications prepared and proceed with the bidding process.
    3. Authorize staff to submit this request to the Wisconsin Technical College System for Board approval.
    4. Authorize staff to identify this project in the Three Year Facilities Plan.

    There was discussion regarding the need for the new lab, given that the college may be leaving the Villager location in the next several years.

    Vote: Seven – Yes. One – No. Motion carried.

    Consent Agenda III B 4

    General fund financial report as of December 31, 2017 III B 4 a

    Quarterly investment report as of December 31, 2016 III B 4 a

    Request for proposals/requests for bids/sole sources III B 4 c

    Supplier payments greater than or equal to $2,500 and schedule of checks issued for the period November 16, 2016, through December 15, 2016 III B 4 d

    38.14 contracts for the period October through December 2016 III B 4 e

    Employment of personnel III B 4 f

    Resignations and Separations III B 4 g

    Retirements III B 4 h

    Dr. Daniels requested separation of agenda item III.B.4.c., “Quarterly investment report as of December 31, 2016.”

    There was a motio​n by Mr. Hasler, seconded by Mr. Crombie, to approve Consent Agenda items III.C.3.a, c, d, e, f, g and h, as submitted. Motion carried.

    Quarterly investment report as of December 31, 2016 III B 4 a

    Information was shared by Assistant Controller Dorothy Conduah and Senior Financial Accountant Tim Bergman, regarding the Madison College investment activities, including; investment objectives, the college’s cash flow profile, investment options for the college, the annual performance of the college’s investments, and future plans.

    There was a motion by Mr. Hasler, seconded by Mr. Crombie, to approve Consent Agenda item III.B.4.b. as submitted. Motion carried.

    Adjournment V

    There was a motion by Mr. Winn, seconded by Ms. Bidar-Sielaff, to adjourn. Motion carried.

    The meeting adjourned at 7:25 p.m.


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    Shiva Bidar-Sielaff, Secretary


    DATE: March 1, 2017

    TOPIC: District Boards Association FY2017-18 Officer Nominations

    ISSUE: The Nominations Committee of the Wisconsin Technical College District Boards Association is requesting assistance in identifying District Board members who wish to be considered as candidates for Association officer positions. Election of officers will take place during the Association’s annual meeting in Elkhart Lake on Saturday, April 8, 2017.

    District Boards Association bylaws state that officers can serve up to two consecutive one-year terms in the same position.

    President

    • Mona Mathews, Chippewa Valley, is completing a second 1-year term and may not be reelected president. She will automatically become past-president when new officers are seated.
    • Carla Hedtke, Northeast Wisconsin, would like to be considered for nomination as a candidate for president.

    Vice President

    • Carla Hedtke, Northeast Wisconsin, is completing a second 1-year term and may not be reelected vice president.
    • Vernon Jung, Moraine Park, would like to be considered for nomination as a candidate for vice president.

    Secretary/Treasurer

    • Vernon Jung, Moraine Park, is completing a first 1-year term, but would like to be considered for nomination as a candidate for the vacant vice president seat.
    • No expressions of interest have been received to date for this position.

    After reviewing input from all technical college districts, the Nominations Committee will generate a slate of candidates in advance of the annual meeting. Association bylaws also allow for nominations from the floor during the election. Members must give their consent to serve if elected.

    DISCUSSION: Determine if current Madison College District Board members are interested in being nominated for an officer position on the Wisconsin Technical College District Boards Association Board of Directors for the FY2017-18 term.

    Topic: International Travel Authorizations (Information Only District Board Report - March 1, 2017)

    The following international travel requests have been authorized. All of the requests for international travel listed below conform with all procedural and administrative rules as outlined in Madison College District International Travel Policies.

    Pillars of Promise: To support the development of Students' Core Ability of Global and Cultural Perspectives, Madison College supports the opportunities for students to gain exposure to the history, culture, and language of world regions through experiential learning.

    Name of Program/Trip: China Strategic Partnership Delegation
    Employee(s) Name; Student(s) Name and/or number of students:
    Turina Bakken, Provost; Geoff Bradshaw, Director of International Education; Bryan Woodhouse, Dean of Business and Applied Arts; and Denise Reimer, Dean of Applied Science, Engineering and Technology
    Destination Country and City: Wuhan, Beijing, and Shanghai, China
    Dates of Travel: 3/31 - 4/11, 2017
    Description/Purpose of Travel and Benefit to District:
    In October 2016 Madison College was awarded a 2-3 year Title VI Comprehensive Internationalization grant from the US Dept. of Education. A key strategic initiative within this project is the establishment of a partnership with Wuhan Polytechnic University in China. Grant funding will pay for travel for two employees and must be matched with district funds for two additional travelers for a four-person delegation. The delegates will sign an agreement with Wuhan Polytechnic, meet with Chinese Ministry of Vocational Education leaders, examine language immersion and recruitment possibilities, and participate in an international student recruitment fair.
    Dollar Amount: $4,300 per person ($8,600 District + grant match)

    Name of Program/Trip: South West College, N. Ireland Exchange
    Employee(s) Name; Student(s) Name and/or number of students:
    Lynea Lavoy, Hospitality Instructor; Antonio Molina Rivas, Business & Marketing Instructor; and Kristin Uttech, Business & Marketing Instructor
    Destination Country and City: Enniskillen, N. Ireland, UK
    Dates of Travel: April 21, 2017 and return April 29, 2017
    Description/Purpose of Travel and Benefit to District:
    Through partnership with South West College (Madison College’s sister college institution in Northern Ireland since 1998) Three faculty at Madison College have been selected for a faculty exchange program funded by the European Union. All expenses of travel will be supported by a “Erasmus +” grant for South West College partners to engage in collaborative curriculum development and guest lectures during a 1-week faculty exchange. This project is being supported and coordinated by the Madison College Center for International Education.
    Dollar Amount: No cost to District.

    Name of Program/Trip: Women's Studies Study Abroad Program Site Visit
    Employee(s) Name; Student(s) Name and/or number of students:
    Laurie Benda, English Instructor; and Angelika Gulbis, Sociology Instructor
    Destination Country and City: London, England UK
    Dates of Travel: March 6-15, 2017
    Description/Purpose of Travel and Benefit to District:
    Instructors Laurie Benda and Angelika Gulbis have been awarded a mini-grant from UW- Milwaukee to conduct a site visit to the Women of the World Conference and Festival, London, England, March 6-15, 2017. Their travel will be used to develop a study abroad experience linked to the newly developed Gender Studies Certificate at Madison College. Benda and Gulbis will use approximately $1600 each in available CETL professional development and department funds, in combination with $1000 each from UW- Milwaukee to support travel. Any additional expenses will be their personal responsibility.
    Dollar Amount: ~$1600 per person District support


    DATE: March 1, 2017

    TOPIC: Capital Projects Borrowing

    ISSUE: The approved FY2016-17 budget includes the capital projects budget and authorized the borrowing of $25,400,000. The initial process to borrow for capital projects includes securing bond counsel opinion and obtaining a bond rating.

    The attached resolution is the fifth authorization of this process and totals

    $4,235,000, including $1,500,000 for building remodeling and improvement,

    $250,000 for salary and fringe benefits associated with staff working on capital projects, and $2,485,000 for the cost of acquisition of movable equipment and technology. Once the borrowing is authorized, the resolution is published as public notice per Section 67.12(12)(e)5 of the Wisconsin Statutes. Bids are then received. A second resolution will be forthcoming to the Board meeting in April to award the sale of the bonds to the lowest bidder from the bidding process.

    Additional borrowing(s) will be scheduled and brought to the District Board for authorization later in the fiscal year.

    RECOMMENDATION:

    Adopt the Resolution Authorizing The Issuance Of Not To Exceed $4,235,000 General Obligation Promissory Notes, Series 2016-17E; And Setting The Sale Therefor.

    RESOLUTION NO. _

    RESOLUTION AUTHORIZING THE ISSUANCE OF

    NOT TO EXCEED $4,235,000 GENERAL OBLIGATION PROMISSORY NOTES, SERIES 2016-17E; AND

    SETTING THE SALE OF THE NOTES

    WHEREAS, the Madison Area Technical College District, Adams, Columbia, Dane, Dodge, Green, Iowa, Jefferson, Juneau, Marquette, Richland, Rock and Sauk Counties, Wisconsin (the "District") is presently in need of $1,500,000 for the public purpose of paying the cost of building remodeling and improvement projects and $2,735,000 for the public purpose of paying the cost of the acquisition of movable equipment, and there are insufficient funds on hand to pay said costs;

    WHEREAS, the District hereby finds and determines that the projects are within the District's power to undertake and serve a "public purpose" as that term is defined in Section 67.04(1)(b), Wisconsin Statutes; and

    WHEREAS, technical college districts are authorized by the provisions of Section 67.12(12), Wisconsin Statutes to borrow money and to issue general obligation promissory notes for such public purposes.

    NOW, THEREFORE, BE IT:

    RESOLVED, that the District shall issue general obligation promissory notes in an amount not to exceed $1,500,000 for the public purpose of paying the cost of building remodeling and improvement projects; and be it further

    RESOLVED, that the District shall issue general obligation promissory notes in an amount not to exceed $2,735,000 for the public purpose of paying the cost of the acquisition of movable equipment; and be it further

    RESOLVED, that

    Section 1. Authorization and Sale of the Notes. For the purpose of paying the costs specified above in the amounts authorized for those purposes, there shall be borrowed pursuant to Section 67.12(12), Wisconsin Statutes, the principal sum of not to exceed FOUR MILLION TWO HUNDRED THIRTY-FIVE THOUSAND DOLLARS ($4,235,000) from a purchaser to be determined by subsequent resolution of the District Board (the "Purchaser"). To evidence such indebtedness, the Chairperson and Secretary are hereby authorized, empowered and directed to make, execute, issue and sell to the Purchaser for, on behalf of and in the name of the District, general obligation promissory notes aggregating the principal amount of not to exceed FOUR MILLION TWO HUNDRED THIRTY-FIVE THOUSAND DOLLARS ($4,235,000) (the "Notes"). There shall be levied on all the taxable property of the District a direct, annual, irrepealable tax sufficient to pay the interest on the Notes as it becomes due, and also to pay and discharge the principal thereof within ten years of the date of issuance of the Notes.

    Section 2. Notice to Electors. Pursuant to Section 67.12(12)(e)5, Wisconsin Statutes, the Secretary shall, within ten (10) days of adoption of this Resolution, cause public notice of the adoption of this Resolution to be given to the electors of the District by publishing notices in the Wisconsin State Journal, the official newspaper of the District. The notices to electors shall be in substantially the form attached hereto as Exhibits A and B and incorporated herein by this reference (collectively, the "Notice").

    Section 3. Sale of the Notes. The Notes shall be offered for public sale. At a subsequent meeting, the District Board shall consider such bids as may have been received, take action on the bids and specify the terms of and interest rates on the Notes.

    Section 4. Official Statement. The Secretary shall cause an Official Statement to be prepared by PMA Securities, Inc. The appropriate District officials shall determine when the Official Statement is final for purposes of Securities and Exchange Commission Rule 15c2-12 and shall certify said Statement, such certification to constitute full authorization of such Official Statement under this Resolution.

    Section 5. Conflicting Resolutions; Severability; Effective Date. All prior resolutions, rules or other actions of the District Board or any parts thereof in conflict with the provisions hereof shall be, and the same are, hereby rescinded insofar as the same may so conflict. In the event that any one or more provisions hereof shall for any reason be held to be illegal or invalid, such illegality or invalidity shall not affect any other provisions hereof. The foregoing shall take effect immediately upon adoption and approval in the manner provided by law. If any of the Notes may be subject to a petition for referendum, any action with respect to the sale of the Notes shall be subject to the condition that no petition for referendum has been filed within thirty (30) days of publication of the Notice provided for under Section 2 of this Resolution or, if a petition is filed, that any required referendum approval is obtained.

    Adopted, approved and recorded March 1, 2017.



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    Chairperson Attest:



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    Secretary (SEAL)


    EXHIBIT A

    NOTICE TO THE ELECTORS OF THE MADISON AREA TECHNICAL COLLEGE DISTRICT ADAMS, COLUMBIA, DANE, DODGE, GREEN, IOWA, JEFFERSON, JUNEAU, MARQUETTE, RICHLAND, ROCK AND SAUK COUNTIES, WISCONSIN

    NOTICE IS HEREBY GIVEN that the District Board of the above-named District, at a regular meeting duly called, noticed, held and conducted on March 1, 2017, adopted a resolution pursuant to the provisions of Section 67.12(12), Wisconsin Statutes, to authorize a borrowing in an amount not to exceed $1,500,000 by issuing general obligation promissory notes of the District for the public purpose of paying the cost of building remodeling and improvement projects.

    A copy of said resolution is on file in the District office, located at 1701 Wright Street, Madison, WI 53704, and may be inspected weekdays, except holidays, between the hours of 9:00 a.m. and 4:00 p.m.

    The District Board need not submit said resolution to the electors for approval unless within 30 days after the publication of this Notice there is filed with the Secretary of the District Board a petition meeting the standards set forth in Section 67.12(12)(e)5, Wisconsin Statutes, requesting a referendum thereon at a special election. If no such petition is filed, then the resolution shall be effective without a referendum.

    Dated this 1st day of March, 2017.

    BY THE ORDER OF THE DISTRICT BOARD

    Secretary


    EXHIBIT B

    NOTICE TO THE ELECTORS OF THE MADISON AREA TECHNICAL COLLEGE DISTRICT ADAMS, COLUMBIA, DANE, DODGE, GREEN, IOWA, JEFFERSON, JUNEAU, MARQUETTE, RICHLAND, ROCK AND SAUK COUNTIES, WISCONSIN

    NOTICE IS HEREBY GIVEN that the District Board of the above-named District, at a regular meeting duly called, noticed, held and conducted on March 1, 2017, adopted a resolution pursuant to the provisions of Section 67.12(12), Wisconsin Statutes, to authorize a borrowing in an amount not to exceed $2,735,000 by issuing general obligation promissory notes of the District for the public purpose of paying the cost of the acquisition of movable equipment.
    A copy of said resolution is on file in the District office, located at 1701 Wright Street, Madison, WI 53704, and may be inspected weekdays, except holidays, between the hours of 9:00 a.m. and 4:00 p.m.

    The District Board need not submit said resolution to the electors for approval unless within 30 days after the publication of this Notice there is filed with the Secretary of the District Board a petition meeting the standards set forth in Section 67.12(12)(e)5, Wisconsin Statutes, requesting a referendum thereon at a special election. If no such petition is filed, then the resolution shall be effective without a referendum.

    Dated this 1st day of March, 2017.

    BY THE ORDER OF THE DISTRICT BOARD

    Secretary


    DATE: March 1, 2017

    TOPIC: Truax Campus – Human Resources Consolidation

    ISSUE: This project will relocate the current Human Resource (HR) Annex in room E1861 to the main HR office within the Administration Building.

    In July 2013, several Human Resources staff moved to E1861 in the main Truax building from the Administration Building due to space restraints. This move was intended to be temporary until remodeling could be done in the Administration Building. In July 2016, an outside consultant study was completed on the structure of the Human Resources department. A strong recommendation was made to consolidate all Human Resources staff in one area. The split has caused communication and customer service issues within the department as well as for external stakeholders.

    The Board Room meetings have moved to the new large meeting rooms in the recent café addition. The old Board Room can now be repurposed for the Human Resources Consolidation Project. The total project is 4,450 square feet and includes renovations in the old Board Room, marketing and communications office, existing Human Resource meeting room and reception area, and public corridors inside the Administration Building. This project has been developed in synchronization with the comprehensive College-wide Facilities Master Plan. The cost for this remodeling project will not exceed $575,000 and will be funded with capital remodel dollars. This cost includes a 10 percent contingency and all related soft costs (general contractor fees and design fees, permits, etc.). If approved, construction would have an approximate start date of April 2017, with an approximate project completion date in July 2017.

    ACTION:

    1. Approve the Truax Human Resources Consolidation remodeling project.
    2. Authorize staff to have detailed construction drawings and specifications prepared and proceed with the bidding process.
    3. Authorize staff to submit this request to the Wisconsin Technical College System for Board approval.
    4. Authorize staff to amend the Three Year Facilities Plan to include this project.
       

    DATE: March 1, 2017

    TOPIC: General Fund Financial Report as of January 31, 2017

    ISSUE: Review current year to date revenues and expenditures in the general fund. The current fiscal year general fund revenues are 56.68% of the current budget. This compares to 56.90% during the prior fiscal year.

    • Local Sources (Tax Levy) recognizes 100% of our annual tax levy as revenue, even though a portion will be collected in the next fiscal year. Also included are the revenues from dissolved TIDs, taxes from DNR lands, and net refunds for personal property. Tax Levy revenues to date are 100.03% of budget, compared to 100.00% last year.
    • State Sources includes general state aid, performance based funding and property tax relief aid. Also included are inter-district tuition supplement, state incentive grants, exempt computer state aid, aid in lieu of property taxes, and the WI GI bill remission aid. The State Aid revenues received to date are 12.69% of budget, compared to 13.68% last year.
    • Program and Material Fees revenues represent the fees for summer school, and the first and second semesters of the current school year. The program fee revenues to date are 99.15% of budget, compared to 99.48% last year. The material fee revenues to date are 115.14% of budget, compared to 117.41% last year.
    • Other Student Fees include graduation, nonresident tuition, Group Dynamics, and community service classes. Revenues to date are 118.24% of the amount budgeted. Last year, revenues to date were 116.60%.
    • Institutional Sources include 118.15 contracts, interest income, rental and royalty income, along with miscellaneous revenues. The revenues to date are 60.68% of the budget. Last year’s revenues were 61.66% of the budget.
    • Federal Sources consist of cost reimbursements on federal grants and administration for student financial assistance. Current year revenues are 44.81% of the budget, compared to 49.43% last year.
    • Transfers are from the following: Post Employment Sick Pay reserve - $400.000, Designation for State Aid Fluctuations - $843,300 and Designations for Subsequent Years - $1,000,000. These budgeted transfers will not be recorded in the general ledger until later in the fiscal year. The functional expenditure classifications are defined by NACUBO’s Financial Accounting and Reporting Manual for Higher Education. The current fiscal year expenditures are 52.48% of budget as compares to 50.79% for the prior fiscal year.
    • Instructional includes expenditures for all activities that are part of the College’s instructional programs. Current year Instruction expenditures are 49.37% of budget, compared to 47.95% last year.
    • Instructional Resources includes all expenditures incurred to provide support for instruction, such as library and academic administration and support. This year’s Instructional Resources expenditures are 51.67% of the budget, versus 48.40% last year.
    • Student Services includes expenditures incurred for admissions, registrar, and other activities that contribute to students’ emotional and physical well-being, such as counseling, student aid administration, and intercollegiate athletics. Student Services expenditures are 49.75% of the current year’s budget, compared to 47.24% last year.
    • General Institutional includes expenditures for centralized activities that manage planning for the entire institution, such as the President’s Office, human resources, and financial operations. General Institutional expenditures equal 66.41% of budget, compared to 61.66% last year.
    • Physical Plant includes expenditures for the administration, supervision, maintenance, and protection of the institution’s physical plant. This includes items such as janitorial services, care of grounds, maintenance and operation of buildings and security. Physical Plant expenditures equal 67.97% of budget, compared to 68.99% last year.
    • Public Service includes expenditures for activities established for non-instructional services, such as the athletic director’s office. The current year’s expenditures are 58.77% of budget, compared to 60.14% last year.
    • ACTION: Accept report and place on file.

    {GENERAL FUND FOR THE MONTH ENDED JANUARY 2017}


    General Fund for the month ended January 2017

     

    Topic: Request for Proposals / Request for Bids / Sole Sources for Board Approval


    DATE OF BOARD MEETING - March 1, 2017

    All of the Requests for Bids (RFB), Requests for Proposals (RFP),and Sole Source Requests (S) listed below conform with all procedural and administrative rules as outlined in Madison College District Purchasing Policies and in the

    ID: RFP17-006

    Title:
    Facilitation and Consulting Services Related to Student Success Strategy Development

    Description:
    Support of activities related to the identification of college-wide interventions/strategies related to student access and/or success. Vendor will facilitate work related to issue ID; intervention ID; development of assessment, implementation, and monitoring plans. Vendor will consult and review communication and change managment strategies associated with intervention(s) implementation, and serve as a consulting resource for IDing high-impact, research-based practices to make progress on ID'd issue(s).

    Funding and Term:
    General Fund (FY16-17 & FY17-18)

    Vendor:
    Institute for Evidence-Based Change Encinitas, CA

    Dollar Amount :
    $55,980 (about $25,000 in FY16-17 and $31,000 in FY17-18)

    Recommended by VP and Director/Dean:
    Tim Casper, VP Institutional Learning & Effectiveness


    ID: S17-002

    Title:
    Security Doors at West Campus

    Description:
    The Gialamas Company managed the construction build out of the new West Campus at 8017 Excelsior Drive in Madison. The total cost of the build out, $796,000, was amortized over the lease term. After construction started it was determined all the doors in the project should be electronically controlled for safety and security concerns. The added cost was $76,038.39. In order to avoid delaying the project completion and jeopardizing the space being ready for academic instruction in January 2017, the work was completed by the Gialamas Company.

    Funding and Term:
    FY17

    Vendor:
    The Gialamas Company

    Dollar Amount : $76,038.39

    Recommended by VP and Director/Dean:
    Mike Stark, Director of Facilities
    Mark Thomas Sr. VP of Administrative Svcs

    ACTION: Authorize staff to proceed with the purchases listed above with the vendors and terms as specified.

    Note:

    RFP = Request for Proposal: Award goes to highest scoring proposer that meets all minimum requirements RFB = Request for Bid: Award goes to lowest cost Bidder that meets all minimum requirements

    = Sole Source: An item or service that is only available from a single source


    Madison College Supplier Payments Greater Than or Equal to $2,500.00 01/16/2017 through 02/15/2017

    Supplier
    Total Spend
     
    JH FINDORFF AND SON INC
    $ 3,145,036.76
    MADISON GAS AND ELECTRIC CO
    $ 304,325.53
    MIRON CONSTRUCTION CO INC
    $ 217,585.34
    ATMOSPHERE COMMERCIAL INTERIORS LLC
    $ 122,974.93
    MAPLE LEAF ,INC
    $ 118,813.75
    MIDAMERICA ADMINISTRATIVE AND RETIREMENT SOLUTIONS INC
    $ 99,688.30
    DUET RESOURCE GROUP INC
    $ 99,153.88
    GREAT WEST
    $ 85,890.34
    LAMERS BUS LINES INC
    $ 82,596.89
    HYLAND SOFTWARE INC
    $ 78,380.00
    MCGRAW HILL GLOBAL EDUCATION HOLDINGS LLC
    $ 75,564.68
    INTEGRAL BUILDING SYSTEMS INC
    $ 71,397.10
    THE DIERINGER RESEARCH GROUP INC
    $ 69,987.00
    MADISON COLLEGE FOUNDATION
    $ 67,758.93
    SMART SOLUTIONS INC
    $ 49,574.00
    MBS TEXTBOOK EXCHANGE INC
    $ 49,564.50
    TEKSYSTEMS INC
    $ 45,597.75
    FINDORFF INC
    $ 41,820.25
    MARS IT CORP
    $ 40,520.00
    KLEENMARK SERVICES CORP
    $ 38,362.26
    DENTSPLY NORTH AMERICA LLC
    $ 34,200.00
    SYSCO BARABOO LLC
    $ 31,064.22
    EMMONS BUSINESS INTERIORS LLC
    $ 30,307.44
    AMERICAN STUDENT ASSISTANCE
    $ 30,000.00
    PARK CENTRE II LLC
    $ 29,164.31
    SANTA CLARITA COMMUNITY COLLEGE DISTRICT
    $ 28,739.45
    CONSTELLATION ENERGY SERVICES
    $ 28,694.94
    MCGRAW HILL EDUCATION INC
    $ 28,221.28
    SNAP ON INDUSTRIAL
    $ 27,057.48
    CHARTER COMMUNICATIONS
    $ 25,500.00
    PROSPECT INFOSYS INC
    $ 24,920.00
    CHRISTENSEN PRINTING AND PUBLISHING LLC
    $ 24,681.44
    SIERRA CEDAR INC
    $ 23,940.00
    IHEARTMEDIA
    $ 22,905.00
    AMERICAN FUNDS SERVICE CO
    $ 22,077.33
    VIVA USA INC
    $ 18,848.00
    HILLYARD INC HUTCHINSON
    $ 18,192.32
    CENGAGE LEARNING
    $ 18,119.10
    FEDEX
    $ 17,682.06
    FORWARD ELECTRIC INC
    $ 17,277.15
    COMMUNITY DEVELOPMENT AUTHORITY
    $ 16,528.14
    SWEETWATER SOUND INC
    $ 16,346.00
    ESCHOOL SOLUTIONS LLC
    $ 16,200.00
    WMTV
    $ 15,674.00
    WERNER ELECTRIC SUPPLY CO
    $ 15,501.72
    INTERIOR INVESTMENTS OF MADISON LLC
    $ 15,134.90
    PEARSON EDUCATION INC
    $ 14,867.63
    METROPOLITAN LIFE INSURANCE CO
    $ 14,380.79
    MADWRAPS LLC
    $ 14,351.89
    FINISHMASTER INC
    $ 14,346.48
    DOUGLAS STEWART COMPANY INC
    $ 14,171.90
    NEHER ELECTRIC SUPPLY INC
    $ 14,063.90
    SYNERGY CONSORTIUM SERVICES LLC
    $ 13,515.00
    CHANDRA TECHNOLOGIES INC
    $ 12,920.00
    INTERNET2
    $ 12,446.00
    VANGUARD GROUP
    $ 12,284.02
    CORE BTS
    $ 12,275.30
    AMERIPRISE FINANCIAL SERVICES
    $ 12,158.55
    ICEBERG TECHNOLOGY GROUP
    $ 11,890.00
    CODEWORKS INC
    $ 11,390.00
    APPLE INC
    $ 11,383.50
    GENERAL HEATING AND AIR CONDITIONING INC
    $ 11,300.00
    WISCONSIN LIBRARY SERVICES INC
    $ 11,250.49
    EMC PUBLISHING
    $ 10,555.60
    PREMIER STAFFING SOURCE INC
    $ 10,440.00
    JSD PROFESSIONAL SERVICES INC
    $ 10,250.00
    HEITZINGER AND ASSOCIATES
    $ 10,200.00
    T ROWE PRICE
    $ 10,157.88
    XEROX CORP
    $ 9,797.94
    AT AND T
    $ 9,716.66
    GRAINGER INDUSTRIAL SUPPLY
    $ 9,634.11
    MASS MUTUAL FINANCIAL GROUP
    $ 9,402.00
    JONES AND BARTLETT LEARNING LLC
    $ 9,187.12
    GODFREY AND KAHN S.C.
    $ 9,081.93
    MIDLAND PAPER COMPANY
    $ 9,072.00
    COYLE CARPET ONE
    $ 8,881.27
    PEARSON VUE
    $ 8,875.00
    WE ENERGIES
    $ 8,846.09
    MCCOTTER ENERGY SYSTEMS INC
    $ 8,724.19
    MIDWEST WHOLESALE MATERIALS CO INC
    $ 8,469.38
    MID WEST FAMILY MARKETING
    $ 8,409.90
    TECHNI TOOL INC
    $ 8,318.20
    NORTHEAST WISCONSIN TECHNICAL COLLEGE
    $ 8,215.00
    COAKLEY BROTHERS CO
    $ 8,058.58
    GREAT LAKES COCA COLA DISTRIBUTION LLC
    $ 7,779.53
    STAPLES BUSINESS ADVANTAGE
    $ 7,680.69
    HOTSY CLEANING SYSTEMS INC
    $ 7,500.00
    RHYME BUSINESS PRODUCTS LLC
    $ 7,393.73
    NEBRASKA BOOK COMPANY INC
    $ 7,266.75
    QTI CONSULTING INC
    $ 7,084.00
    CDW GOVERNMENT
    $ 6,894.74
    XANEDU INC
    $ 6,844.26
    WW NORTON AND CO INC
    $ 6,825.24
    MORTON PUBLISHING COMPANY
    $ 6,626.84
    DANE COUNTY REGIONAL AIRPORT
    $ 6,362.28
    ASCENTIVES INC
    $ 6,270.86
    CAPITAL NEWSPAPERS
    $ 6,269.38
    TEAMSOFT INC
    $ 6,014.00
    ORACULAR IS LLC
    $ 6,010.00
    GRB ACADEMY
    $ 6,000.00
    CRESCENT ELECTRIC SUPPLY COMPANY
    $ 5,920.91
    ADAMS OUTDOOR ADVERTISING OF MADISON
    $ 5,900.00
    SCHILLING SUPPLY COMPANY
    $ 5,718.31
    AMERICAN TECHNICAL PUBLISHERS INC
    $ 5,661.16
    SO-LOW ENVIRONMENTAL EQUIPMENT CO.,INC.
    $ 5,635.00
    GUARANTEE DIGITAL
    $ 5,500.00
    NACSCORP LLC
    $ 5,488.63
    BOARDMAN AND CLARK LLP
    $ 5,444.00
    MSC INDUSTRIAL SUPPLY CO INC
    $ 5,316.25
    FRANKLIN TEMPLETON RETIREMENT PLAN SERVICES
    $ 5,270.00
    PEARSON ENGINEERING LLC
    $ 5,267.50
    LINCOLN LIFE FINANCIAL GROUP
    $ 5,140.00
    GREATER MADISON CHAMBER OF COMMERCE INC
    $ 5,000.00
    SEILER INSTRUMENT AND MANUFACTURING CO INC
    $ 5,000.00
    THE COLLEGE BOARD
    $ 4,992.00
    TERRYTOWN PLUMBING,INC.
    $ 4,990.00
    JOINT REVIEW COMMITTEE ON EDUCATION IN RADIOLOGIC TECHNOLOGY
    $ 4,950.00
    PROVEN POWER INC
    $ 4,922.79
    PSA LAB TESTING AND CERTIFICATION
    $ 4,900.00
    RANGATE INC
    $ 4,864.00
    CITY OF PORTAGE
    $ 4,844.60
    ADAPTIVE TECHNOLOGY RESOURCES INC
    $ 4,760.00
    SIMPLEX GRINNELL LP
    $ 4,720.00
    REMEL INC
    $ 4,681.54
    HIGHER GROUND LLC
    $ 4,650.00
    FISHER SCIENTIFIC COMPANY LLC
    $ 4,562.23
    J AMERICA SPORTSWEAR
    $ 4,542.12
    EQUITABLE
    $ 4,509.64
    MCKESSON MEDICAL SURGICAL
    $ 4,312.27
    MMJV LLC
    $ 4,266.59
    INTELLASOUND PRODUCTIONS LLC
    $ 4,195.00
    SVM LP
    $ 4,176.95
    KFORCE INC
    $ 4,133.25
    UNITED WAY OF DANE COUNTY INC
    $ 4,117.62
    STARBUCKS CORPORATION
    $ 4,030.64
    ALLIANT ENERGY WP AND L
    $ 3,921.13
    BODY SHOP SUPPLY COMPANY INC
    $ 3,801.60
    REEDSBURG UTILITY COMMISSION
    $ 3,777.87
    BOELTER COMPANIES INC
    $ 3,756.12
    RED CROSS STORE
    $ 3,708.82
    JOURNAL COMMUNICATIONS INC
    $ 3,630.00
    PARTNERSHIP
    $ 3,455.79
    FIRST TECHNOLOGIES INC
    $ 3,417.00
    WISCONSIN METAL SALES INC
    $ 3,413.34
    ADVANCED DISPOSAL SERVICES
    $ 3,369.64
    HAAGENSEN LAWN CARE AND LANDSCAPING LLC
    $ 3,325.00
    WVA
    $ 3,209.00
    ECLIPSE WINDOW FILM AND GRAPHICS LLC
    $ 3,083.96
    THRIVENT FINANCIAL FOR LUTHERANS
    $ 3,050.00
    THE PROMO AGENCY
    $ 3,044.63
    STEEN MACEK PAPER CO INC
    $ 3,030.00
    MPS
    $ 3,002.78
    CHIPPEWA VALLEY TECHNICAL COLLEGE
    $ 3,000.00
    SIGMANET INC
    $ 2,995.00
    METLIFE INVESTORS
    $ 2,992.52
    V MARCHESE INC
    $ 2,980.90
    KREGER SALT SALES
    $ 2,978.71
    PATTERSON DENTAL SUPPLY INC
    $ 2,960.55
    FLOW INTERNATIONAL CORPORATION
    $ 2,939.45
    MASTERS BUILDING SOLUTIONS INC
    $ 2,920.00
    CARRICO AQUATIC RESOURCES INC
    $ 2,902.53
    MCMASTER-CARR COMPANY
    $ 2,891.00
    SAN A CARE INC
    $ 2,880.00
    ERIDE INDUSTIRES
    $ 2,810.00
    BR BLEACHERS
    $ 2,762.00
    JAMECO ELECTRONICS
    $ 2,753.24
    BADGER WELDING SUPPLIES INC
    $ 2,742.98
    RITTENHOUSE
    $ 2,704.70
    FOLLETT HIGHER EDUCATION GROUP
    $ 2,690.54
    ARAMARK UNIFORM SERVICES
    $ 2,689.25
    WASHINGTON EQUIPMENT AND HARDWARE LIMITED
    $ 2,670.00
    FOSDAL BAKERY LLC
    $ 2,624.85
    GOOD KARMA BROADCASTING
    $ 2,596.00
    CITY OF MADISON
    $ 2,581.63
    AIRGAS USA LLC
    $ 2,569.30
    HERITAGE CRYSTAL CLEAN INC
    $ 2,508.34
     
    Total
    $ 6,532,868.57

     


    SCHEDULE OF CHECKS ISSUED FOR THE PERIOD 01/16/17-02/15/17

    FY 2016-17

    Request for Proposals / Request for Bids / Sole Sources for Board Approval

    *Sales taxes are due and paid in the subsequent month after collection


    THE PRESIDENT RECOMMENDS APPROV​AL OF THE EMPLOYMENT OF PERSONNEL

    Name
    Jessica Santiago Miranda
    Title
    Administrative Specialist
    Start Date
    February 6, 2017
    Salary
    $19.37/hour
    Type
    PSRP
    PT/FT
    PT
    Location
    West Madison Campus
    Degree
    Associates – Human Services
    Where
    Madison College
    License
    Certifications
    Experience
    2+ years Clerical Technician/Student Support (Casual here at Madison College) 1+ years Employment Specialist

     

  3. FEBRUARY 1 AGENDA

    January 25, 2017

    MEETING NOTICE

    NOTICE IS HEREBY GIVEN that the Madison Area Technical College District Board will meet in executive session at 4:30 p.m. on Wednesday, February 1, 2017, in Room 148D, Madison Area Technical College Truax Campus, 1701 Wright Street, Madison, for the purpose of receiving an update on strategy, and terms and conditions, concerning negotiation of the acquisition of real estate as authorized by Section 19.85 (1) (e) Wis. Stats.

    NOTICE IS FURTHER HEREBY GIVEN that immediately following executive session, and anticipated no earlier than 4:45 p.m., the Madison Area Technical College District Board will meet in open session in Room 148D to conduct Board development activities.

    NOTICE IS FURTHER HEREBY GIVEN that the Madison Area Technical College District Board will meet at 5:30 p.m. in Room D1630B to consider the following:

    1. CALL TO ORDER
      1. Compliance with Open Meeting Law
    2. ROUTINE BUSINESS MATTERS
      1. Approval of January 4, 2017, Meeting Minutes 
      2. Public Comments
    3. NEW BUSINESS
      1. Communications
        1. Board Chair’s Report
          1. Future Meeting & Event Schedule
        2. Student Liaison Report
        3. College/Campus Announcements
        4. President’s Report
          1. International Travel Authorizations 
          2. Investment Policy
          3. Board Selection Process
      2. Action Items
        1. Capital Projects Borrowing
          1. Resolution Awarding the Sale of $4,235,000 General Obligation Promissory Notes, Series 2016-17D
        2. Construction Program Management Services – J.H. Findorff & Son Contract Extension, Contract B10-015
        3. The Villager Science Lab Remodel Project 
        4. Consent Agenda
          1. General fund financial report as of December 31, 2016 
          2. Quarterly investment report as of December 31, 2016 
          3. Request for proposals/request for bids/sole sources 
          4. Supplier payments greater than or equal to $2,500 and schedule of checks issued for the period December 16, 2016, through January 15, 2017 
          5. 38.14 contracts for the period October through December 2016 
          6. Employment of personnel 
          7. Resignations and separations
          8. Retirements 
    4. CALENDAR OF EVENTS

      Board Meetings
      March 1, 2017
      March 15, 2017 (Budget Workshop)
      April 5, 2017
      April 12, 2017 (Monitoring Report Retreat)
      May 3, 2017

      WI Technical College District Boards Association Spring Meeting
      April 6-8, 2017, Elkhart Lake

      National Legislative Summit
      February 13-16, 2017, Washington DC
       
    5. ADJOURN

      cc: News Media
      Madison College Board
      Legal Counsel
      Administrative Staff
      Full-Time Faculty/ESP Local 243
      Part-Time Faculty


    A meeting of the Madison Area Technical College District Board was held January 4, 2017, at Madison Area Technical College, 1701 Wright Street, Madison, Wisconsin.

    Board members present: Shiva Bidar-Sielaff, Kelly Crombie, Randy Guttenberg, Arlyn Halvorson, Joseph Hasler, Frances Huntley-Cooper, Shawn Pfaff, Marcia Whittington, and Joel Winn.

    Also present: Jack E. Daniels, President; Jon Anderson, Legal Counsel; Turina Bakken, Provost; Tim Casper, Vice-President of Institutional Learning & Effectiveness; Keith Cornille, Executive Vice-President and Chief Student Services Officer; Kristin Gebhardt, Assistant Vice- President of Human Resources; Lucía Nuñez, Vice-President of Equity, Inclusion & Community Engagement; Mark Thomas, Vice-President of Administrative Services and Chief Financial Officer; Valentina Ahedo, Metro Campus-Downtown and South Madison Campuses Dean; James Falco, Northern Region Dean, and, Kristin Rolling-Recording Secretary.

    Call to Order I

    The meeting was duly noticed and called to order at 5:38 p.m.

    Routine Business Matters II

    Approval of Meeting Minutes II A

    There was a motion by Mr. Pfaff, seconded by Ms. Bidar-Sielaff, to approve the meeting minutes of December 7, 2017, as submitted. Motion carried.

    Public Comments II B

    There were no public comments.

    New Business III

    Communications III A

    Board Chair’s Report III A 1

    Future Meeting & Event Schedule III A 1 a

    Ms. Huntley-Cooper reviewed the schedule for upcoming meetings and college events.

    Student Liaison Report III A 2

    There was no student liaison report.

    College/Campus Announcements III A 3

    Dr. Cornille reported that the college continues to work with students affected by the recent closing of Globe University campus in Madison. Those students are being encouraged to meet with a Madison college advisor to determine how attending Madison College might impact their financial aid. Mr. Thomas reported that the new West campus will be ready for students who have registered for classes that begin on January 17, 2017. Ms. Gebhardt reported that, for the third consecutive year, Madison College was one of three finalists in InBusiness Magazine’s best companies (large company category) to work for in the Madison area.

    President’s Report III A 4

    Dr. Daniels reported that the college received 11 responses to the Request for Qualifications (RFQ) for the development of the Downtown Education Center (DTEC). One of the firms responding was not considered because it did not comply with the RFQ requirements. An internal team, with the assistance of property/land development experts and the college’s real estate attorney, reviewed the submittals and five firms will be invited to participate in the Request for Proposals (RFP) process for DTEC:

    • Alexander Company – Madison, WI
    • CD Smith and HKS Holdings – Fond du Lac, WI
    • Baum Revision and Gardner Capital – Chicago, IL
    • Hovde – Madison, WI
    • Sherman Associates - Minneapolis, MN

    The deadline for RFP submissions will be March 15, 2017, with final Board approval on May 3, 2017.

    Dr. Daniels shared the timeline for 2017 Board appointments process:

    Advance advertisement will be placed January 13, 2017, announcing the vacancies

    • Notice of Intent to fill vacancies will be published January 20, 2017
    • The deadline for applications will be February 3, 2017
    • Applicant information will be mailed to county board chairs on February 10, 2017
    • The list of applicant names will be published February 17, 2017
    • The Appointment Meeting will be March 6, 2017
    • New Board members will be sworn in at the July 2017 Board meeting

    Dr. Daniels introduced Imad Mouchayleh, Madison College Internal Auditor, to provide an orientation to internal audit.

    Introduction to Internal Audit III A 4 a

    Mr. Mouchayleh shared information related to the purpose of internal auditing, including evaluation of and improvements to the College’s operations and effectiveness.

    Budget Update III A 4 b

    Sylvia Ramirez, Madison College Budget Director, reported that planning continues on the FY2017-18 budget, including making adjustments to revenue and expenditure assumptions. Next steps will be refining preliminary priorities for the year and determining the mechanisms for reallocation.

    The Board will hold their budget workshop in March 2017, with the college’s preliminary budget presentation to the Board on April 5, 2017; the budget public hearing on May 3, 2017; and the final budget approval at the Board meeting on June 7, 2017.

    Action Items III B

    Capital Projects Borrowing III B 1

    Resolution Authorizing the Issuance of Not to Exceed $4,235,000 General Obligation Promissory Notes, Series 2016-17D; and Setting the Sale Therefor III B 1 a

    Mr. Thomas stated that the District Board was being asked to approve a resolution totaling $4,235,000, which is the authorization to begin the borrow process. This is the fourth borrowing of the fiscal year. These funds would be used for $1,500,000 in building remodeling and improvement projects and $2,735,000 for the acquisition of movable equipment and technology. If approved by the District Board, a resolution will be presented at the February 1, 2017, meeting to award the sale of the bonds to the winning bidder from the bidding process.

    There was a motion by Ms. Bidar-Sielaff, seconded by Ms. Whittington, to adopt the Resolution Authorizing The Issuance Of Not To Exceed $4,235,000 General Obligation Promissory Notes, Series 2016-17D; And Setting The Sale Therefor. Motion carried.

    Consent Agenda III B 2

    General fund financial report as of November 30, 2016 III B 2 a

    Supplier payments greater than or equal to $2,500 and schedule of checks issued for the period November 16, 2016, through December 15, 2016 III B 2 b

    Employment of personnel III B 2 c

    Resignations and Separations III B 2 d

    Retirements III B 2 e

    There was a motion by Mr. Guttenberg, seconded by Mr. Crombie, to approve Consent Agenda items III.B.2.a. through e. as submitted. Motion carried.

    Adjournment V

    There was a motion by Mr. Pfaff, seconded by Mr. Halvorson, to adjourn. Motion carried.

    The meeting adjourned at 6:24 p.m.

    line
    Shiva Bidar-Sielaff, Secretary


    Topic: International Travel Authorizations (Information Only District Board Report)

    International Travel Authorizations


    DATE: February 1, 2017

    TOPIC: Resolution Awarding the Sale of $4,235,000 General Obligation Promissory Notes, Series 2016-17D

    ISSUE: On January 4, 2017, the Madison Area Technical College District Board approved authorizing the sale of $4,235,000 of General Obligation Promissory Notes. The issuance of the notes is for the public purpose of the acquisition of movable equipment and technology costing $500 or more per unit or set ($2,735,000) and for the purpose of paying the cost of building remodeling and improvement projects ($1,500,000). These activities were included in the FY 2016-2017 capital projects budget approved by the Board on June 1, 2016.

    Michele Wiberg of PMA Securities, Inc. will provide information on the winning bidder, purchase price, interest rates, and tax levies at the board meeting February 1, 2017. Attached is the draft copy of the Resolution. The final version will be delivered at the meeting.

    RECOMMENDATION: Adopt the Resolution Awarding the Sale of $4,235,000 General Obligation Promissory Notes, Series 2016-17D.


    DRAFT

     


    RESOLUTION NO.

    RESOLUTION AWARDING THE SALE OF

    $4,235,000 GENERAL OBLIGATION PROMISSORY NOTES, SERIES 2016-17D

    WHEREAS, the District Board of the Madison Area Technical College District, Wisconsin (the "District") has, by a resolution adopted January 4, 2017 (the "Authorizing Resolution"), authorized the issuance of General Obligation Promissory Notes, Series 2016-17D (the "Notes"), pursuant to Section 67.12(12) of the Wisconsin Statutes, for the public purposes of financing building remodeling and improvement projects in the amount of $1,500,000 and the acquisition of movable equipment in the amount of $2,735,000 (the "Project");

    WHEREAS, the Secretary of the District caused Notices to Electors to be published in the Wisconsin State Journal on January 12, 2017 giving notice of adoption of the Authorizing Resolution, identifying where and when the Authorizing Resolution could be inspected, and advising electors of their right to petition for a referendum on the question of the issuance of general obligation promissory notes to finance building remodeling and improvement projects and the acquisition of movable equipment;

    WHEREAS, no petition for referendum has been filed with the Secretary and the time to file such a petition will expire on February 13, 2017;

    WHEREAS, the District has directed PMA Securities, Inc. ("PMA") to take the steps necessary to sell the Notes authorized by the Authorizing Resolution;

    WHEREAS, PMA, in consultation with the officials of the District, prepared an Official Notice of Sale (a copy of which is attached hereto as Exhibit A and incorporated herein by this reference) setting forth the details of and the bid requirements for the Notes and indicating that the Notes would be offered for public sale on February 1, 2017;

    WHEREAS, the Secretary (in consultation with PMA) caused notice of the sale of the Notes to be published and/or announced and caused the Official Notice of Sale to be distributed to potential bidders offering the Notes for public sale;

    WHEREAS, the District has duly received bids for the Notes as described on the Bid Tabulation attached hereto as Exhibit B and incorporated herein by this reference (the "Bid Tabulation"); and

    WHEREAS, it has been determined that the bid proposal (the "Proposal") submitted by the financial institution listed first on the Bid Tabulation fully complies with the bid requirements set forth in the Official Notice of Sale and is deemed to be the most advantageous to the District. PMA has recommended that the District accept the Proposal. A copy of said Proposal submitted by such institution (the "Purchaser") is attached hereto as Exhibit C and incorporated herein by this reference.

    NOW, THEREFORE, BE IT RESOLVED by the District Board of the District that:

    Section 1A. Ratification of the Official Notice of Sale and Offering Materials. The District Board of the District hereby ratifies and approves the details of the Notes set forth in Exhibit A attached hereto as and for the details of the Notes. The Official Notice of Sale and any other offering materials prepared and circulated by PMA are hereby ratified and approved in all respects. All actions taken by officers of the District and PMA in connection with the preparation and distribution of the Official Notice of Sale and any other offering materials are hereby ratified and approved in all respects.

    Section 1B. Award of the Notes. For the purpose of paying the cost of the Project, there shall be borrowed pursuant to Section 67.12(12), Wisconsin Statutes, the principal sum of FOUR MILLION TWO HUNDRED THIRTY-FIVE THOUSAND DOLLARS ($4,235,000) from the Purchaser in accordance with the terms and conditions of the Proposal. The Proposal of the Purchaser offering to purchase the Notes for the sum set forth on the Proposal (as modified on the Bid Tabulation and reflected in the Pricing Summary referenced below and incorporated herein), plus accrued interest to the date of delivery, is hereby accepted (subject to the condition that no valid petition for a referendum is filed by February 13, 2017 with respect to the Notes). The Chairperson and Secretary or other appropriate officers of the District are authorized and directed to execute an acceptance of the Proposal on behalf of the District. The good faith deposit of the Purchaser shall be retained by the District Treasurer until the closing of the note issue, and any good faith deposits submitted by unsuccessful bidders shall be promptly returned. The Notes shall bear interest at the rates set forth on the Proposal.

    Section 2. Terms of the Notes. The Notes shall be designated "General Obligation Promissory Notes, Series 2016-17D"; shall be issued in the aggregate principal amount of $4,235,000; shall be dated their date of issuance; shall be in the denomination of $5,000 or any integral multiple thereof; shall be numbered R-1 and upward; and shall bear interest at the rates per annum and mature on March 1 of each year, in the years and principal amounts as set forth on the Pricing Summary attached hereto as Exhibit D-1 and incorporated herein by this reference. Interest shall be payable semi-annually on March 1 and September 1 of each year commencing on September 1, 2017. Interest shall be computed upon the basis of a 360-day year of twelve 30-day months and will be rounded pursuant to the rules of the Municipal Securities Rulemaking Board. The schedule of principal and interest payments due on the Notes is set forth on the Debt Service Schedule attached hereto as Exhibit D-2 and incorporated herein by this reference (the "Schedule").

    Section 3. Redemption Provisions. The Notes shall not be subject to optional redemption.

    Section 4. Form of the Notes. The Notes shall be issued in registered form and shall be executed and delivered in substantially the form attached hereto as Exhibit E and incorporated herein by this reference.

    Section 5. Tax Provisions.

    1. Direct Annual Irrepealable Tax Levy. For the purpose of paying the principal of and interest on the Notes as the same becomes due, the full faith, credit and resources of the District are hereby irrevocably pledged, and there is hereby levied upon all of the taxable property of the District a direct annual irrepealable tax in the years 2017 through 2021 for the payments due in the years 2017 through 2022 in the amounts set forth on the Schedule. The amount of tax levied in the year 2017 shall be the total amount of debt service due on the Notes in the years 2017 and 2018; provided that the amount of such tax carried onto the tax rolls shall be abated by any amounts appropriated pursuant to subsection (D) below which are applied to payment of principal of or interest on the Notes in the year 2017.
       
    2. Tax Collection. So long as any part of the principal of or interest on the Notes remains unpaid, the District shall be and continue without power to repeal such levy or obstruct the collection of said tax until all such payments have been made or provided for. After the issuance of the Notes, said tax shall be, from year to year, carried onto the tax roll of the District and collected in addition to all other taxes and in the same manner and at the same time as other taxes of the District for said years are collected, except that the amount of tax carried onto the tax roll may be reduced in any year by the amount of any surplus money in the Debt Service Fund Account created below.
       
    3. Additional Funds. If at any time there shall be on hand insufficient funds from the aforesaid tax levy to meet principal and/or interest payments on said Notes when due, the requisite amounts shall be paid from other funds of the District then available, which sums shall be replaced upon the collection of the taxes herein levied.
       
    4. Appropriation. The District hereby appropriates from proceeds of the Notes or other funds of the District on hand a sum sufficient to be irrevocably deposited in the segregated Debt Service Fund Account created below and used to pay the interest on the Notes coming due on September 1, 2017 as set forth on the Schedule.

    Section 6. Segregated Debt Service Fund Account.

    1. Creation and Deposits. There be and there hereby is established in the treasury of the District, if one has not already been created, a debt service fund, separate and distinct from every other fund, which shall be maintained in accordance with generally accepted accounting principles. Debt service or sinking funds established for obligations previously issued by the District may be considered as separate and distinct accounts within the debt service fund.

      Within the debt service fund, there hereby is established a separate and distinct account designated as the "Debt Service Fund Account for $4,235,000 General Obligation Promissory Notes, Series 2016-17D" (the "Debt Service Fund Account") and such account shall be maintained until the indebtedness evidenced by the Notes is fully paid or otherwise extinguished. The District Treasurer shall deposit in the Debt Service Fund Account (i) all accrued interest received by the District at the time of delivery of and payment for the Notes; (ii) any premium which may be received by the District above the par value of the Notes and accrued interest thereon; (iii) all money raised by the taxes herein levied and any amounts appropriated for the specific purpose of meeting principal of and interest on the Notes when due; (iv) such other sums as may be necessary at any time to pay principal of and interest on the Notes when due; (v) surplus monies in the Borrowed Money Fund as specified below; and (vi) such further deposits as may be required by Section 67.11, Wisconsin Statutes.
       
    2. Use and Investment. No money shall be withdrawn from the Debt Service Fund Account and appropriated for any purpose other than the payment of principal of and interest on the Notes until all such principal and interest has been paid in full and the Notes canceled; provided (i) the funds to provide for each payment of principal of and interest on the Notes prior to the scheduled receipt of taxes from the next succeeding tax collection may be invested in direct obligations of the United States of America maturing in time to make such payments when they are due or in other investments permitted by law; and (ii) any funds over and above the amount of such principal and interest payments on the Notes may be used to reduce the next succeeding tax levy, or may, at the option of the District, be invested by purchasing the Notes as permitted by and subject to Section 67.11(2)(a), Wisconsin Statutes, or in permitted municipal investments under the pertinent provisions of the Wisconsin Statutes ("Permitted Investments"), which investments shall continue to be a part of the Debt Service Fund Account. Any investment of the Debt Service Fund Account shall at all times conform with the provisions of the Internal Revenue Code of 1986, as amended (the "Code") and any applicable Treasury Regulations (the "Regulations").
       
    3. Remaining Monies. When all of the Notes have been paid in full and canceled, and all Permitted Investments disposed of, any money remaining in the Debt Service Fund Account shall be transferred and deposited in the general fund of the District, unless the District Board directs otherwise.

    Section 7. Proceeds of the Notes; Segregated Borrowed Money Fund. The proceeds of the Notes (the "Note Proceeds") (other than any premium and accrued interest which must be paid at the time of the delivery of the Notes into the Debt Service Fund Account created above) shall be deposited into a special fund separate and distinct from all other funds of the District and disbursed solely for the purposes for which borrowed or for the payment of the principal of and the interest on the Notes. Monies in the Borrowed Money Fund may be temporarily invested in Permitted Investments. Any monies, including any income from Permitted Investments, remaining in the Borrowed Money Fund after the purposes for which the Notes have been issued have been accomplished, and, at any time, any monies as are not needed and which obviously thereafter cannot be needed for such purposes shall be deposited in the Debt Service Fund Account.

    Section 8. No Arbitrage. All investments made pursuant to this Resolution shall be Permitted Investments, but no such investment shall be made in such a manner as would cause the Notes to be "arbitrage bonds" within the meaning of Section 148 of the Code or the Regulations and an officer of the District, charged with the responsibility for issuing the Notes, shall certify as to facts, estimates, circumstances and reasonable expectations in existence on the date of delivery of the Notes to the Purchaser which will permit the conclusion that the Notes are not "arbitrage bonds," within the meaning of the Code or Regulations.

    Section 9. Compliance with Federal Tax Laws. (a) The District represents and covenants that the projects financed by the Notes and the ownership, management and use of the projects will not cause the Notes to be "private activity bonds" within the meaning of Section 141 of the Code. The District further covenants that it shall comply with the provisions of the Code to the extent necessary to maintain the tax-exempt status of the interest on the Notes including, if applicable, the rebate requirements of Section 148(f) of the Code. The District further covenants that it will not take any action, omit to take any action or permit the taking or omission of any action within its control (including, without limitation, making or permitting any use of the proceeds of the Notes) if taking, permitting or omitting to take such action would cause any of the Notes to be an arbitrage bond or a private activity bond within the meaning of the Code or would otherwise cause interest on the Notes to be included in the gross income of the recipients thereof for federal income tax purposes. The Secretary or other officer of the District charged with the responsibility of issuing the Notes shall provide an appropriate certificate of the District certifying that the District can and covenanting that it will comply with the provisions of the Code and Regulations.

    (b) The District also covenants to use its best efforts to meet the requirements and restrictions of any different or additional federal legislation which may be made applicable to the Notes provided that in meeting such requirements the District will do so only to the extent consistent with the proceedings authorizing the Notes and the laws of the State of Wisconsin and to the extent that there is a reasonable period of time in which to comply.

    Section 10. Execution of the Notes; Closing; Professional Services. The Notes shall be issued in printed form, executed on behalf of the District by the manual or facsimile signatures of the Chairperson and Secretary, authenticated, if required, by the Fiscal Agent (defined below), sealed with its official or corporate seal, if any, or a facsimile thereof, and delivered to the Purchaser upon payment to the District of the purchase price thereof, plus accrued interest to the date of delivery (the "Closing"). The facsimile signature of either of the officers executing the Notes may be imprinted on the Notes in lieu of the manual signature of the officer but, unless the District has contracted with a fiscal agent to authenticate the Notes, at least one of the signatures appearing on each Note shall be a manual signature. In the event that either of the officers whose signatures appear on the Notes shall cease to be such officers before the Closing, such signatures shall, nevertheless, be valid and sufficient for all purposes to the same extent as if they had remained in office until the Closing. The aforesaid officers are hereby authorized and directed to do all acts and execute and deliver the Notes and all such documents, certificates and acknowledgements as may be necessary and convenient to effectuate the Closing. The District hereby authorizes the officers and agents of the District to enter into, on its behalf, agreements and contracts in conjunction with the Notes, including but not limited to agreements and contracts for legal, trust, fiscal agency, disclosure and continuing disclosure, and rebate calculation services. Any such contract heretofore entered into in conjunction with the issuance of the Notes is hereby ratified and approved in all respects.

    Section 11. Payment of the Notes; Fiscal Agent. The principal of and interest on the Notes shall be paid by the District Secretary or District Treasurer (the "Fiscal Agent").

    Section 12. Persons Treated as Owners; Transfer of Notes. The District shall cause books for the registration and for the transfer of the Notes to be kept by the Fiscal Agent. The person in whose name any Note shall be registered shall be deemed and regarded as the absolute owner thereof for all purposes and payment of either principal or interest on any Note shall be made only to the registered owner thereof. All such payments shall be valid and effectual to satisfy and discharge the liability upon such Note to the extent of the sum or sums so paid. Any Note may be transferred by the registered owner thereof by surrender of the Note at the office of the Fiscal Agent, duly endorsed for the transfer or accompanied by an assignment duly executed by the registered owner or his attorney duly authorized in writing. Upon such transfer, the Chairperson and Secretary shall execute and deliver in the name of the transferee or transferees a new Note or Notes of a like aggregate principal amount, series and maturity and the Fiscal Agent shall record the name of each transferee in the registration book. No registration shall be made to bearer. The Fiscal Agent shall cancel any Note surrendered for transfer.
    The District shall cooperate in any such transfer, and the Chairperson and Secretary are authorized to execute any new Note or Notes necessary to effect any such transfer.

    Section 13. Record Date. The fifteenth day of each calendar month next preceding each interest payment date shall be the record date for the Notes (the "Record Date"). Payment of interest on the Notes on any interest payment date shall be made to the registered owners of the Notes as they appear on the registration book of the District at the close of business on the Record Date.

    Section 14. Utilization of The Depository Trust Company Book-Entry-Only System. In order to make the Notes eligible for the services provided by The Depository Trust Company, New York, New York, the District agrees to the applicable provisions set forth in the Blanket Issuer Letter of Representations previously executed on behalf of the District and on file in the District office.

    Section 15. Official Statement. The District Board hereby approves the Preliminary Official Statement with respect to the Notes and deems the Preliminary Official Statement as "final" as of its date for purposes of SEC Rule 15c2-12 promulgated by the Securities and Exchange Commission pursuant to the Securities and Exchange Act of 1934 (the "Rule"). All actions taken by officers of the District in connection with the preparation of such Preliminary Official Statement and any addenda to it or Official Statement are hereby ratified and approved. In connection with the Closing, the appropriate District official shall certify the Preliminary Official Statement and any addenda or Official Statement. The Secretary shall cause copies of the Preliminary Official Statement and any addenda or Official Statement to be distributed to the Purchaser.

    Section 16. Undertaking to Provide Continuing Disclosure. The District hereby covenants and agrees, for the benefit of the owners of the Notes, to enter into a written undertaking (the "Undertaking") if required by the Rule to provide continuing disclosure of certain financial information and operating data and timely notices of the occurrence of certain events in accordance with the Rule. The Undertaking shall be enforceable by the owners of the Notes or by the Purchaser on behalf of such owners (provided that the rights of the owners and the Purchaser to enforce the Undertaking shall be limited to a right to obtain specific performance of the obligations thereunder and any failure by the District to comply with the provisions of the Undertaking shall not be an event of default with respect to the Notes). To the extent required under the Rule, the Chairperson and Secretary, or other officer of the District charged with the responsibility for issuing the Notes, shall provide a Continuing Disclosure Certificate for inclusion in the transcript of proceedings, setting forth the details and terms of the District's Undertaking.

    Section 17. Record Book. The Secretary shall provide and keep the transcript of proceedings as a separate record book (the "Record Book") and shall record a full and correct statement of every step or proceeding had or taken in the course of authorizing and issuing the Notes in the Record Book.

    Section 18. Bond Insurance. If the Purchaser determines to obtain municipal bond insurance with respect to the Notes, the officers of the District are authorized to take all actions necessary to obtain such municipal bond insurance. The Chairperson and Secretary are authorized to agree to such additional provisions as the bond insurer may reasonably request and which are acceptable to the Chairperson and Secretary including provisions regarding restrictions on investment of Note proceeds, the payment procedure under the municipal bond insurance policy, the rights of the bond insurer in the event of default and payment of the Notes by the bond insurer and notices to be given to the bond insurer. In addition, any reference required by the bond insurer to the municipal bond insurance policy shall be made in the form of Note provided herein.

    Section 19. Conflicting Resolutions; Severability; Effective Date. All prior resolutions, rules or other actions of the District Board or any parts thereof in conflict with the provisions hereof shall be, and the same are, hereby rescinded insofar as the same may so conflict. In the event that any one or more provisions hereof shall for any reason be held to be illegal or invalid, such illegality or invalidity shall not affect any other provisions hereof. The foregoing shall take effect immediately upon adoption and approval in the manner provided by law.

    Adopted, approved and recorded February 1, 2017.


    Frances M. Huntley-Cooper Chairperson


    ATTEST:
    line
    Shiva Bidar-Sielaff Secretary


    DRAFT

     

    EXHIBIT A

    Official Notice of Sale

    To be provided by PMA Securities, Inc. and incorporated into the Resolution. (See Attached)


    DRAFT

    EXHIBIT B

    Bid Tabulation

    To be provided by PMA Securities, Inc. and incorporated into the Resolution. (See Attached)



    DRAFT

    EXHIBIT C

    Winning Bid

    To be provided by PMA Securities, Inc. and incorporated into the Resolution. (See Attached)



    DRAFT

    EXHIBIT D-1

    Pricing Summary

    To be provided by PMA Securities, Inc. and incorporated into the Resolution. (See Attached)



    DRAFT

    EXHIBIT D-2

    Debt Service Schedule and Irrepealable Tax Levies

    To be provided by PMA Securities, Inc. and incorporated into the Resolution. (See Attached)


    DRAFT

    EXHIBIT E

    (Form of Note)
    UNITED STATES OF AMERICA

    REGISTERED

    STATE OF WISCONSIN

    DOLLARS

    ADAMS, COLUMBIA, DANE, DODGE, GREEN, IOWA, JEFFERSON, JUNEAU, MARQUETTE, RICHLAND, ROCK AND SAUK COUNTIES

    NO. R- MADISON AREA TECHNICAL COLLEGE DISTRICT $ GENERAL OBLIGATION PROMISSORY NOTE, SERIES 2016-17D

    MATURITY DATE:

    ORIGINAL DATE OF ISSUE:

    INTEREST RATE:

    CUSIP:


    March 1, , 2017 %

    DEPOSITORY OR ITS NOMINEE NAME: CEDE & CO.

    PRINCIPAL AMOUNT: THOUSAND DOLLARS ($ )

    FOR VALUE RECEIVED, the Madison Area Technical College District, Adams, Columbia, Dane, Dodge, Green, Iowa, Jefferson, Juneau, Marquette, Richland, Rock and Sauk Counties, Wisconsin (the "District"), hereby acknowledges itself to owe and promises to pay to the Depository or its Nominee Name (the "Depository") identified above (or to registered assigns), on the maturity date identified above, the principal amount identified above, and to pay interest thereon at the rate of interest per annum identified above, all subject to the provisions set forth herein regarding redemption prior to maturity. Interest shall be payable semi-annually on March 1 and September 1 of each year commencing on September 1, 2017 until the aforesaid principal amount is paid in full. Both the principal of and interest on this Note are payable to the registered owner in lawful money of the United States. Interest payable on any interest payment date shall be paid by wire transfer to the Depository in whose name this Note is registered on the Bond Register maintained by the Secretary or District Treasurer (the "Fiscal Agent") or any successor thereto at the close of business on the 15th day of the calendar month next preceding the semi-annual interest payment date (the "Record Date"). This Note is payable as to principal upon presentation and surrender hereof at the office of the Fiscal Agent.

    For the prompt payment of this Note together with interest hereon as aforesaid and for the levy of taxes sufficient for that purpose, the full faith, credit and resources of the District are hereby irrevocably pledged.

    This Note is one of an issue of Notes aggregating the principal amount of $4,235,000, all of which are of like tenor, except as to denomination, interest rate and maturity date, issued by the District pursuant to the provisions of Section 67.12(12), Wisconsin Statutes, for the public purpose of financing building remodeling and improvement projects ($1,500,000) and the acquisition of movable equipment ($2,735,000), all as authorized by resolutions of the District Board duly adopted by said governing body at meetings held on January 4, 2017 and February 1, 2017. Said resolutions are recorded in the official minutes of the District Board for said dates.

    This Note is not subject to optional redemption.

    It is hereby certified and recited that all conditions, things and acts required by law to exist or to be done prior to and in connection with the issuance of this Note have been done, have existed and have been performed in due form and time; that the aggregate indebtedness of the District, including this Note and others issued simultaneously herewith, does not exceed any limitation imposed by law or the Constitution of the State of Wisconsin; and that a direct annual irrepealable tax has been levied sufficient to pay this Note, together with the interest thereon, when and as payable.

    This Note is transferable only upon the books of the District kept for that purpose at the office of the Fiscal Agent, only in the event that the Depository does not continue to act as depository for the Notes, and the District appoints another depository, upon surrender of the Note to the Fiscal Agent, by the registered owner in person or his duly authorized attorney, together with a written instrument of transfer (which may be endorsed hereon) satisfactory to the Fiscal Agent duly executed by the registered owner or his duly authorized attorney. Thereupon a new fully registered Note in the same aggregate principal amount shall be issued to the new depository in exchange therefor and upon the payment of a charge sufficient to reimburse the District for any tax, fee or other governmental charge required to be paid with respect to such registration. The Fiscal Agent shall not be obliged to make any transfer of the Notes after the Record Date. The Fiscal Agent and District may treat and consider the Depository in whose name this Note is registered as the absolute owner hereof for the purpose of receiving payment of, or on account of, the principal hereof and interest due hereon and for all other purposes whatsoever. The Notes are issuable solely as negotiable, fully-registered Notes without coupons in the denomination of $5,000 or any integral multiple thereof.

    No delay or omission on the part of the owner hereof to exercise any right hereunder shall impair such right or be considered as a waiver thereof or as a waiver of or acquiescence in any default hereunder.

    IN WITNESS WHEREOF, the Madison Area Technical College District, Adams, Columbia, Dane, Dodge, Green, Iowa, Jefferson, Juneau, Marquette, Richland, Rock and Sauk Counties, Wisconsin, by its governing body, has caused this Note to be executed for it and in its name by the manual or facsimile signatures of its duly qualified Chairperson and Secretary; and to be sealed with its official or corporate seal, if any, all as of the original date of issue specified above.

    MADISON AREA TECHNICAL COLLEGE DISTRICT,

    ADAMS, COLUMBIA, DANE, DODGE, GREEN, IOWA, JEFFERSON, JUNEAU, MARQUETTE, RICHLAND, ROCK AND SAUK COUNTIES, WISCONSIN

    (SEAL) By: _ Frances M. Huntley-Cooper
    Chairperson

    By: _ Shiva Bidar-Sielaff Secretary

    line

    ASSIGNMENT

    FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto


    line
    (Name and Address of Assignee)


    line
    (Social Security or other Identifying Number of Assignee)

    the within Note and all rights thereunder and hereby irrevocably constitutes and appoints , Legal Representative, to transfer said Note on the books kept for registration thereof, with full power of substitution in the premises.

    Dated:

    Signature Guaranteed:
    (e.g. Bank, Trust Company or Securities Firm)

     

    (Depository or Nominee Name)

    NOTICE: This signature must correspond with the name of the Depository or Nominee Name as it appears upon the face of the within Note in every particular, without alteration or enlargement or any change whatever.

    (Authorized Officer)


    DATE: February 1, 2017

    TOPIC: Construction Program Management Services J.H. Findorff & Son Contract Extension Contract B10-015

    ISSUE: On February 10, 2010, the College entered into a five year contract with J.H. Findorff & Son to act as our Construction Program Manager and to represent the College and to assist in the implementation of the approved Facilities Master Plan. The contract was written to allow for two (2) one year extensions extending the contract for a total of seven (7) years or until February 10, 2017.

    We have several more projects to start and complete related to the Facilities Master Plan and will require construction management services. These projects, predominately at the Truax Campus, include the Second Floor Recreation Management Addition, Administration Building Remodel/Roof and Exterior Wall Replacement, Veterinary Technician Barn Addition, Fire Alarm Upgrade, Electronic Door Locks, Security Cameras, Landscaping/Site Work and Parking Lot/Asphalt maintenance. The completion of all of these projects, including all punch list items, will not be until September 30, 2018.

    Switching to another Construction Program Manager at this time would be very costly, time consuming and disruptive. In order to maintain continuity and avoid any added costs and duplication we are recommending extending Findorff's contract for another 19 months or until September 30, 2018.

    Additionally, it will be necessary to increase the dollar amount of Findorff's contract to reflect the work on these new projects by $2,950,000. The new, revised contract amount will not exceed $21,443,251. Funding for this work will come from the successful November 2, 2010 referendum and from capital borrows during FY 2016-2019.

    ACTION: 1. Extend the date of J.H. Findorff & Sons Construction Manager Contract by 19 months to expire on September 30, 2018.

    2. Increase J.H. Findorff & Sons Construction Manager Contract amount by $2,950,000 for a new total value not to exceed $21,443,251.



    DATE: February 1, 2017

    TOPIC: The Villager, South Park Street, Madison, WI Science Lab Remodel Project

    ISSUE: The College has identified the need to provide entry level science classes at The Villager, 2238 South Park Street in Madison, WI. The College has leased space in this building from the City of Madison, Community Development Authority for over fourteen years.

    After an analysis of student course-taking habits and home addresses, it has become clear that students living in South Madison need access to entry level science courses to meet their goals at Madison College. Currently, students who live in South Madison or the surrounding area are travelling to either the Truax or Downtown campus to complete these requirements. Based on the available data, it is clear South Madison students who travel to a different campus to take a science course, end up taking the rest of their courses at the same campus they take their science course, even if the rest of their courses are also offered at the South Madison campus.

    Offering entry level science courses at the South Madison campus would expand access to these required courses for South Madison students, especially those students interested in Liberal Arts Transfer, Nursing and Applied Health Science programs. It also may improve district-wide facility utilization by driving enrollment in the non-science general education courses offered at the South Madison campus.

    In addition, with the science lab equipped for general chemistry and general anatomy, we will be able to offer bridge and preparatory science courses at the South Madison campus. The health general chemistry bridge program and prep for basic biology course compliment the preparatory level of the adult basic education students at South Madison currently, creating an on-ramp for them to health science careers. The existing classrooms in the building are not designed to accommodate a science lab. The plan is to take two existing classroom spaces and modify them to provide the needed lab space along with the necessary support spaces to accommodate equipment storage, lab chemicals and part time lab support staff.

    The cost for this remodel project will not exceed $575,000. This includes an 11% contingency and all related soft costs (general contractor fees and design fees, permits, etc.). If approved, construction would have an approximate start date of April 2017, with completion by early August 2017, in time for the start of the fall academic year.

    ACTION:

    1. Approve the Villager Science Lab Remodel project.
    2. Authorize staff to have detailed construction drawings and specifications prepared and proceed with the bidding process.
    3. Authorize staff to submit this request to the Wisconsin Technical College System for Board approval.
    4. Authorize staff to identify this project in the Three Year Facilities Plan.

    DATE: February 1, 2017

    TOPIC: General Fund Financial Report as of December 31, 2016

    ISSUE: Review current year to date revenues and expenditures in the general fund. The current fiscal year general fund revenues are 54.44% of the current budget. This compares to 54.43% during the prior fiscal year.

    • Local Sources (Tax Levy) recognizes 100% of our annual tax levy as revenue, even though a portion will be collected in the next fiscal year. Also included are the revenues from dissolved TIDs, taxes from DNR lands, and net refunds for personal property. Tax Levy revenues to date are 99.90% of budget, compared to 100.32% last year.
    • State Sources includes general state aid, performance based funding and property tax relief aid. Also included are inter-district tuition supplement, state incentive grants, exempt computer state aid, aid in lieu of property taxes, and the WI GI bill remission aid. The State Aid revenues received to date are 11.93% of budget, compared to 12.88% last year.
       
    • Program and Material Fees revenues represent the fees for summer school, and the first and second semesters of the current school year. The program fee revenues to date are 93.05% of budget, compared to 92.40% last year. The material fee revenues to date are 109.07% of budget, compared to 111.02% last year.
       
    • Other Student Fees include graduation, nonresident tuition, Group Dynamics, and community service classes. Revenues to date are 94.10% of the amount budgeted. Last year, revenues to date were 96.17%.
       
    • Institutional Sources include 118.15 contracts, interest income, rental and royalty income, along with miscellaneous revenues. The revenues to date are 57.37% of the budget. Last year’s revenues were 52.62% of the budget. The increase is from royalty income from Independent Spectrum. Annual royalty billing was $50K higher than last year. Interest Income is also contributing to the growth as we secure better returns for our investments.
       
    • Federal Sources consist of cost reimbursements on federal grants and administration for student financial assistance. Current year revenues are 30.86% of the budget, compared to 41.70% last year. Difference is related to the timing of reclasses made in the prior year for indirect federal costs. This will smooth out towards the end of the fiscal year.
       
    • Transfers are from the following: Post Employment Sick Pay reserve - $400.000, Designation for State Aid Fluctuations - $843,300 and Designations for Subsequent Years - $1,000,000. These budgeted transfers will not be recorded in the general ledger until later in the fiscal year.
       
    • The functional expenditure classifications are defined by NACUBO’s Financial Accounting and Reporting Manual for Higher Education. The current fiscal year expenditures are 45.30% of budget as compares to 44.18% for the prior fiscal year.
       
    • Instructional includes expenditures for all activities that are part of the College’s instructional programs. Current year Instruction expenditures are 41.96% of budget, compared to 40.98% last year.
       
    • Instructional Resources includes all expenditures incurred to provide support for instruction, such as library and academic administration and support. This year’s Instructional Resources expenditures are 44.35% of the budget, versus 42.16% last year.
       
    • Student Services includes expenditures incurred for admissions, registrar, and other activities that contribute to students’ emotional and physical well-being, such as counseling, student aid administration, and intercollegiate athletics. Student Services expenditures are 42.63% of the current year’s budget, compared to 40.82% last year.
       
    • General Institutional includes expenditures for centralized activities that manage planning for the entire institution, such as the President’s Office, human resources, and financial operations. General Institutional expenditures equal 58.51% of budget, compared to 54.20% last year.
       
    • Physical Plant includes expenditures for the administration, supervision, maintenance, and protection of the institution’s physical plant. This includes items such as janitorial services, care of grounds, maintenance and operation of buildings and security. Physical Plant expenditures equal 63.19% of budget, compared to 64.84% last year.
       
    • Public Service includes expenditures for activities established for non-instructional services, such as the athletic director’s office. The current year’s expenditures are 50.43% of budget, compared to 50.47% last year.
       
    • ACTION: Accept report and place on file.

    General Fund for the Month Ended December 2016


    General Fund for the month ended December 2016


    MADISON AREA TECHNICAL COLLEGE DISTRICT

    QUARTERLY INVESTMENT REPORT

    December 31, 2016

    This Investment Report provides information on all financial assets of Madison College, which are under the direct control of the district board of Madison Area Technical College District.

    Investments of Madison Area Technical College District are subject to Wisconsin Statutes 66.0603 and 219.05 and the Investment Procedures of the College, which are established to supplement the existing statutory authority.

    CASH AND INVESTMENTS

    1. As of December 31, 2016, the College had $47.0 million in cash and investments.


    Quarterly Investment Report: Cash and Investments

    The investment portfolio at the end of the period consist of the Wisconsin Investment Series Cooperative (WISC) investment series which makes up 62.5% ($29.4million) and yields 0.59%; and the WISC LTD(Limited Term Duration) series carrying 21.3% ($10 million) projected to yield 0.92% at time of maturity. WISC CDs accounts for 9.0% ($4.2million) yielding 0.61%

    Government Investment Pool (WI LGIP) at 0.8% ($360,000). These cash equivalent deposits are secured through collateral agreements and do not carry credit risk.

    Investments include Park Bank 6-month Certificates of Deposit at 0.5% ($250,000) of the total portfolio value, with a yield of 0.1%. CDs are federally insured for up to $250,000. As a result, this investment does not carry credit risk beyond any accrued interest earned on the principal balance.

    The remaining cash deposits with UW Credit Union, BMO Harris and Johnson Bank, make up 0.5% ($250,000) of the portfolio value. These deposits yield an average of 0.03%, are federally insured and do not carry credit risk.

    The College’s cash and investments can be divided into two investment portfolios:


    Investment Type

    The Operating Funds balance is comprised of all cash and investment balances related to the General Fund, Special Revenue Funds, Enterprise Funds, and Internal Service Funds. Cash inflows include property tax levy, state aid, student tuition and fees, federal and state grants, and sales activity.

    Outflows include all operating expenses of the College, the largest of which is payroll.

    The Bond Proceeds balance is comprised of all cash and investment balances related to the Capital and Debt Service Funds. Inflows include all bond issuance proceeds and debt service deposits. Outflows include all capital expenses and debt service payments of the College.

    PERFORMANCE

    The investment portfolio has a current yield of 64 basis points, which compares to the State of Wisconsin local government investment pool yield of 45 basis points and the 6-month treasury yield of 61 basis points for the same time period. The current yield improved by 19 basis points since the end of September, 2016.

    Performance


    FEES

    All fees on investments made through Wisconsin Investment Series Cooperative are dictated by the WISC

    Information Statement and the WISC Board of Commissioners. The current fee schedule is: The fees are not to exceed (but may be less than):


    Fee Schedule


    The total fees paid fiscal year to date 12/31/2016 is $28,428.42. These fees are inclusive of safekeeping charges, wire transfers, monthly reporting, monitoring of collateral and the cash flow and bond proceeds management services.

    LIQUIDITY

    The liquidity needs of the college on an annual basis are sizable. As a result, there is little opportunity to invest in longer maturity investments to pick up additional return on investment.

    The graph below depicts our operating fund balance throughout the year. While we have significant balances in February of each year, after the receipt of approximately 2/3rds of the property tax levy and all of our state aid, the operating needs of the College exceed subsequent revenue inflows for the remainder of the year. The 2016 low point for operational funds was in mid-January, at a balance of $20.6 million. 2017 low point is projected to be at $22.8 million, based on current forecasts.

    Madison College YOY Investment Balances

    Other investments under 180 days are unlikely to match/exceed the current WISC investment series rates of 0.59%.

    We continue to monitor our liquidity needs, cash inflows and available investment options for other opportunities to increase the current yield.

     

    Topic: Request for Proposals / Request for Bids / Sole Sources for Board Approval


    DATE OF BOARD MEETING - February 1, 2017

    All of the Requests for Bids (RFB), Requests for Proposals (RFP),and Sole Source Requests (S) listed below conform with all procedural and administrative rules as outlined in Madison College District Purchasing Policies and in the WTCS Financial and Administrative Manual.

    Request for Proposals / Request for Bids / Sole Sources for Board Approval

    ACTION: Authorize staff to proceed with the purchases listed above with the vendors and terms as specified.

    Note:

    RFP = Request for Proposal: Award goes to highest scoring proposer that meets all minimum requirements

    RFB = Request for Bid: Award goes to lowest cost Bidder that meets all minimum requirements

    S = Sole Source: An item or service that is only available from a single source


    Madison College Supplier Payments Greater Than or Equal to $2,500.00

    12/16/2016 through 01/15/2017

    Supplier
    Total Spend

    JH FINDORFF AND SON INC

    $ 1,937,025.21
    FINDORFF INC
    $ 915,132.25
    MIRON CONSTRUCTION CO INC
    $ 773,818.31
    DELL MARKETING LP
    $ 117,131.02
    PRESIDIO INFRASTRUCTURE SOLUTIONS, LLC
    $ 101,855.12
    PEARSON EDUCATION INC
    $ 87,518.85
    GREAT WEST
    $ 85,844.61
    MCGRAW HILL EDUCATION INC
    $ 79,525.74
    EDGERTON CONTRACTORS INC
    $ 76,352.87
    MBS TEXTBOOK EXCHANGE INC
    $ 65,585.08
    VANGUARD GROUP
    $ 65,262.28
    TEK-COLLECT INCORPORATED
    $ 64,680.00
    SMART SOLUTIONS INC
    $ 61,764.25
    METRO TRANSIT MADISON
    $ 58,473.85
    ASSESSMENT TECHNOLOGIES INSTITUTE LLC
    $ 57,767.00
    MARS IT CORP
    $ 49,520.00
    GODFREY AND KAHN S.C.
    $ 41,527.50
    FIDELITY RETIREMENT SERVICES
    $ 38,118.71
    CITY COLLEGE OF SAN FRANCISCO
    $ 35,866.19
    MADISON COLLEGE FOUNDATION
    $ 35,600.34
    APPLE INC
    $ 34,366.25
    MIDAMERICA ADMINISTRATIVE AND RETIREMENT SOLUTIONS INC
    $ 32,194.63
    VISTA HIGHER LEARNING INC
    $ 29,459.00
    PARK CENTRE II LLC
    $ 29,164.31
    VIVA USA INC
    $ 27,977.50
    AMERICAN FUNDS SERVICE CO
    $ 26,890.21
    SYSCO BARABOO LLC
    $ 26,112.86
    DANE COUNTY REGIONAL AIRPORT
    $ 23,822.28
    SYNERGY CONSORTIUM SERVICES LLC
    $ 23,519.50
    TEKSYSTEMS INC
    $ 22,955.50
    AVTEX SOLUTIONS LLC
    $ 21,136.24
    PROSPECT INFOSYS INC
    $ 20,440.00
    FORWARD ELECTRIC INC
    $ 19,228.54
    5 ALARM FIRE AND SAFETY EQUIPMENT LLC
    $ 17,499.90
    ICEBERG TECHNOLOGY GROUP
    $ 16,965.00
    COMMUNITY DEVELOPMENT AUTHORITY
    $ 16,528.14
    CITY OF MADISON
    $ 16,430.98
    CHANDRA TECHNOLOGIES INC
    $ 15,200.00
    CODEWORKS INC
    $ 14,513.75
    METROPOLITAN LIFE INSURANCE CO
    $ 14,365.77
    ELSEVIER INC
    $ 14,246.64
    HIRING AND STAFF SERVICES INC
    $ 14,034.05
    AMERIPRISE FINANCIAL SERVICES
    $ 13,115.48
    TEAMSOFT INC
    $ 12,927.00
    RITTENHOUSE
    $ 12,868.53
    CENGAGE LEARNING
    $ 12,826.03
    SUNPLUS DATA GROUP INC
    $ 12,480.00
    MPS
    $ 12,155.80
    WE ENERGIES
    $ 11,666.25
    MAPLE LEAF ,INC
    $ 11,600.00
    MARTIN BROTHERS DISTRIBUTING COMPANY INC
    $ 11,378.16
    GOODWILL INDUSTRIES OF SC WI INC
    $ 11,277.00
    T ROWE PRICE
    $ 10,734.01
    M3 INSURANCE SOLUTIONS
    $ 10,000.00
    KFORCE INC
    $ 9,677.25
    MAILFINANCE INC
    $ 9,570.96
    TECHNI TOOL INC
    $ 9,518.60
    MASS MUTUAL FINANCIAL GROUP
    $ 9,452.00
    CLIFTON LARSON ALLEN LLP
    $ 9,000.00
    TRANE US INC
    $ 8,469.51
    PAYFACTORS GROUP LLC
    $ 8,000.00
    SCHILLING SUPPLY COMPANY
    $ 7,900.43
    RHYME BUSINESS PRODUCTS LLC
    $ 7,393.73
    KEY COMMERCIAL REAL ESTATE LLC
    $ 7,326.64
    CARNEGIE FOUNDATION FOR THE ADVANCEMENT OF TEACHING
    $ 7,250.00
    GRAINGER INDUSTRIAL SUPPLY
    $ 7,210.99
    MMJV LLC
    $ 7,073.08
    ENGMAN-TAYLOR COMPANY INC
    $ 6,814.43
    GREAT LAKES COCA COLA DISTRIBUTION LLC
    $ 6,685.09
    ADVANCED DISPOSAL SERVICES
    $ 6,416.46
    ORACULAR IS LLC
    $ 6,325.00
    STAPLES BUSINESS ADVANTAGE
    $ 5,976.79
    PARAGON DEVELOPMENT SYSTEMS
    $ 5,909.29
    GROUP HEALTH COOPERATIVE OF SOUTH CENTRAL WISCONSIN
    $ 5,741.00
    EXCEL IMAGES INC
    $ 5,682.04
    CDW GOVERNMENT
    $ 5,627.51
    CRESCENT ELECTRIC SUPPLY COMPANY
    $ 5,614.54
    HOOPER CORP
    $ 5,398.00
    FRANKLIN TEMPLETON RETIREMENT PLAN SERVICES
    $ 5,220.00
    XEROX CORP
    $ 5,190.78
    LINCOLN LIFE FINANCIAL GROUP
    $ 5,090.00
    JENNA ATKINSON CONSULTING
    $ 5,000.00
    AUTOMOTIVE ELECTRONICS SERVICES INC
    $ 4,996.00
    ABRA AUTOBODY AND GLASS
    $ 4,985.08
    UW EXTENSION MATERIALS DISTRIBUTION SERVICES
    $ 4,869.18
    HYLAND SOFTWARE INC
    $ 4,845.00
    CITY OF PORTAGE
    $ 4,844.60
    MASTERS BUILDING SOLUTIONS INC
    $ 4,792.50
    EXPRESS INSULATION INC
    $ 4,689.57
    EQUITABLE
    $ 4,659.64
    MATTHEWS BOOK COMPANY
    $ 4,450.78
    V MARCHESE INC
    $ 4,403.52
    AMERICAN ASSOCIATION OF COMMUNITY COLLEGES
    $ 4,305.08
    THRIVENT FINANCIAL FOR LUTHERANS
    $ 4,248.64
    REEDSBURG UTILITY COMMISSION
    $ 4,105.86
    TREELINE DESIGN LLC
    $ 3,900.00
    CAMPBELL SCIENTIFIC INC
    $ 3,868.87
    GWR DELLS OP LESSEE LLC
    $ 3,864.43
    INTERIOR INVESTMENTS OF MADISON LLC
    $ 3,832.68
    MID STATE EQUIPMENT JANESVILLE
    $ 3,742.74
    SLS ARTS INC
    $ 3,678.72
    AIRGAS USA LLC
    $ 3,670.79
    UNITED WAY OF DANE COUNTY INC
    $ 3,575.93
    WORKDAY INC
    $ 3,575.00
    HALDEMAN-HOMME INC
    $ 3,482.00
    IPC INC
    $ 3,451.01
    FOTODYNE INCORPORATED
    $ 3,389.13
    MSC INDUSTRIAL SUPPLY CO INC
    $ 3,352.76
    HOLIDAY WHOLESALE INC
    $ 3,343.94
    WIEDENBECK INC
    $ 3,269.72
    COAKLEY BROTHERS CO
    $ 3,267.88
    TECHNOLOGY RECOVERY GROUP LTD
    $ 3,264.55
    JEAN K SANDO
    $ 3,042.56
    WASTE MANAGEMENT OF WISCONSIN INC
    $ 3,028.49
    GALLAGHER BENEFIT SERVICES INC
    $ 3,000.00
    METLIFE INVESTORS
    $ 2,986.52
    FOSDAL BAKERY LLC
    $ 2,957.60
    MIDWEST VETERINARY SUPPLY INC
    $ 2,888.80
    ENVIRONMENTAL MANAGEMENT CONSULTING INC
    $ 2,774.00
    WALDSCHMIDTS TOWN AND COUNTRY MART
    $ 2,760.18
    ARAMARK UNIFORM SERVICES
    $ 2,741.13
    AT AND T
    $ 2,737.01
    COUNTY MATERIALS CORP
    $ 2,649.00
    LAKE LAWN RESORT
    $ 2,606.00
    KLEENMARK
    $ 2,576.60
    Total
    $ 5,912,335.47

     


    SCHEDULE OF CHECKS ISSUED FOR THE PERIOD 12/16/16-01/15/17


    Schedule of Checks Issued for the Period 12/16/16-01/15/17



    Contract Estimated Full Cost Recovery Report


    THE PRESIDENT RECOMMENDS APPROVAL OF THE EMPLOYMENT OF PERSONNEL

    Name
    Keyimani Alford
    Title
    Manager, Student Financial Support Services
    Start Date
    January 3, 2017
    Salary
    $93,500/annual
    Type
    Administration
    PT/FT
    FT
    Location
    Truax Campus
    Degree
    Bachelors – Criminal Justice Masters – Business Management
    Where
    UW Milwaukee University of Phoenix
    License
     
    Certifications
     
    Experience
    1+ Training Specialist 6+ years Assistant Director 14+ years Peer Advisor/Advisor
    Name
    Quinlan Shanley
    Title
    Data Warehouse Business Intelligence Project Leader
    Start Date
    January 3, 2017
    Salary
    $68,809/annual
    Type
    PSRP
    PT/FT
    FT
    Location
    Truax Campus
    Degree
    Bachelors – Information Systems
    Where
    UW La Crosse
    License
     
    Certifications
     
    Experience
    3+ years Database Administrator 3+ years Business Process Automation Specialist
    Name
    Kalvin Barrett
    Title
    Instructor, Law Enforcement
    Start Date
    January 3, 2017
    Salary
    $68,205/annual
    Type
    Faculty
    PT/FT
    FT
    Location
    Truax Campus
    Degree
    Bachelors – Sociology
    Where
    UW Madison
    License
     
    Certifications
    Certified Law Enforcement Officer, Certified Jail Officer, Certified Defense and Arrest Tactics Instructor, Certified Taser Instructor, Certified Rapid Deployment Instructor, Certified Special Events Team
    Experience
    5+ years Police Officer 2+ years Deputy Sheriff 2+ years Teacher 2+ years Executive Recruiter
    Name
    Theresa Laws-Dahl
    Title
    Instructor, Accounting
    Start Date
    January 3, 2017
    Salary
    $87,998/annual
    Type
    Faculty
    PT/FT
    FT
    Location
    Truax Campus
    Degree
    Bachelors – Business Administration Masters – Professional Accountancy
    Where
    UW Whitewater
    License
     
    Certifications
    Certified Public Accountant (CPA), Certified Bookkeeper (CB), WTCS Board Certified
    Experience
    17+ years Accounting Instructor 2+ years Director of Finance 2+ years Senior Staff Accounting
    Name
    Nicole Sandoval
    Title
    Student Support Assistant
    Start Date
    January 3, 2017
    Salary
    $16.96/hour
    Type
    PSRP
    PT/FT
    FT
    Location
    Truax Campus
    Degree
    Bachelors – International Relations & Ethnic Studies
    Where
    Edgewood College
    License
     
    Certifications
     
    Experience
    4+ months Student Support Assistant (Casual here at Madison College) 1+ years Paralegal 1+ years Program and Events Coordinator
    Name
    Alexandria Valona
    Title
    Food Service Associate
    Start Date
    January 3, 2017
    Salary
    $16.00/hour
    Type
    PSRP
    PT/FT
    FT
    Location
    Truax Campus
    Degree
     
    Where
     
    License
     
    Certifications
    ServSafe Certified
    Experience
    1+ years Cook 5+ years Cashier / Server / Shift Manager
    Name
    Peter Silva, Jr.
    Title
    Instructor, Fire Services
    Start Date
    January 3, 2017
    Salary
    $91,848/annual
    Type
    Faculty
    PT/FT
    FT
    Location
    Truax Campus
    Degree
    Associates – Fire Science Bachelors – Management
    Where
    Community College of the Air Force Cardinal Stritch University
    License
    Wisconsin Emergency Services Instructor III H09448, Wisconsin Driver/Operator- Pumper D09448, Wisconsin Firefighter II B09448
    Certifications
     
    Experience
    6+ years Fire Service Training & Education Director 9+ years Adjunct Instructor 19+ years Firefighter
    Name
    Cherita Toussaint
    Title
    Student Support Assistant
    Start Date
    January 3, 2017
    Salary
    $16.96/hour
    Type
    PSRP
    PT/FT
    PT
    Location
    Truax Campus
    Degree
    Associates – Liberal Arts
    Where
    Madison College
    License
     
    Certifications
     
    Experience
    3+ months Student Support Assistant (Casual here at Madison College) 3+ years Student Help/Office Clerk (Here at Madison College)
    Name
    Seda Akcay
    Title
    Food Service Assistant
    Start Date
    January 9, 2017
    Salary
    $14.80/hour
    Type
    PSRP
    PT/FT
    PT
    Location
    Truax Campus
    Degree
    Associates – International Trade Management
    Where
    Cankaya University
    License
     
    Certifications
     
    Experience
    2+ years Cook
    Name
    Yao Logo
    Title
    Food Service Aide
    Start Date
    January 9, 2017
    Salary
    $13.68/hour
    Type
    PSRP
    PT/FT
    PT
    Location
    Truax Campus
    Degree
     
    Where
     
    License
     
    Certifications
     
    Experience
    1+ years Laundry Attendant 4+ months Kitchen Steward
    Name
    Dan Wu
    Title
    Student Support Assistant
    Start Date
    January 9, 2017
    Salary
    $16.96/hour
    Type
    PSRP
    PT/FT
    PT
    Location
    Truax Campus
    Degree
    Bachelors – Landscaping Design Bachelors – English
    Where
    Beijing Agriculture College Peking University
    License
     
    Certifications
     
    Experience
    1+ years Student Help (Here at Madison College) 5+ months Nursing Assistant 2+ years Medical Claim Assistant
    Name
    Emma Huismann
    Title
    Food Service Assistant
    Start Date
    January 9, 2017
    Salary
    $14.80/hour
    Type
    PSRP
    PT/FT
    PT
    Location
    Truax Campus
    Degree
     
    Where
     
    License
     
    Certifications
     
    Experience
    2+ years Food Service Shift Manager 1+ years Animal Caregiver
    Name
    Joan Easley
    Title
    Accounting Specialist
    Start Date
    January 9, 2017
    Salary
    $20.40/hour
    Type
    PSRP
    PT/FT
    FT
    Location
    Truax Campus
    Degree
    Associates – Business Manager
    Where
    Madison College
    License
     
    Certifications
     
    Experience
    6+ years Financial Specialist 8+ years Account Representative Analyst 10+ years Customer Service Representative
    Name
    Ryan McCann
    Title
    Food Service Assistant
    Start Date
    January 9, 2017
    Salary
    $14.80/hour
    Type
    PSRP
    PT/FT
    PT
    Location
    Truax Campus
    Degree
     
    Where
     
    License
     
    Certifications
     
    Experience
    1+ years Cook /Expo / Host 3+ years Assistant Kitchen Manager
    Name
    Bethany Gordy
    Title
    Academic Technology Solutions Architect
    Start Date
    January 17, 2017
    Salary
    $100,352/annual
    Type
    Administration
    PT/FT
    FT
    Location
    Truax Campus
    Degree
    Bachelors – Art Masters – Project Management
    Where
    UW Madison UW Platteville
    License
     
    Certifications
    Committee on Institutional Cooperation (CIC) IT Leaders Program: Certification, Quality Matters: Peer Reviewer Certification, Web Design Certificate
    Experience
    4+ years Senior Project Manager 6+ years Senior Instructional Designer 2+ years Business Systems Analyst 5+ years Instructional Designer
     

     

     

    THE PRESIDENT RECOMMENDS APPROVAL OF RESIGNATIONS AND SEPARATIONS

    EMPLOYEE
    POSITION
    EFFECTIVE DATE
    Marjorie Cook
    Student Support Advisor
    January 3, 2017
    Lee Leigh
    Instructor, Judicial Reporting
    January 13, 2017
    Amy Guenthner
    Instructor, Business Technology
    January 13, 2017
    Linda Carney
    PT Food Service Assistant
    January 17, 2017
    Kyle Schwarm
    WTCS Executive Director, Statewide Marketing Consortium
    January 20, 2017
    Megan Rickey
    Administrative Specialist
    January 20, 2017

     

    THE PRESIDENT RECOMMENDS APPROVAL OF RETIREMENT

    Employee
    Position
    Effective Date
    Years of Service
    Donna Wimmer
    Administrative Coordinator
    January 3, 2017
    18
    Janet Stevens
    Instructor, Social Sciences
    January 6, 2017
    28
    Kent Koebke
    Academic Advisor
    January 17, 2017
    15