School of Health Education

Health Education Building 103
1705 Hoffman Street
Madison WI 53704

CALL: (608) 246-6065 or (800) 322-6282 ext. 6065

Monday - Friday: 8 a.m. - 4:30 p.m.

Caregiver Background Check Information

Please see the State of Wisconsin Statutes Chapter 50.065, for reference and details on legislative guidelines pertaining to Offenses Affecting Caregiver Eligibility.

Clinical sites have the right to deny your participation in clinical at their facility based on arrest or conviction record if the arrest or conviction is substantially related to the circumstances of your role as a potential health program student. Each site applies their interpretation and application of the Fair Employment Act.

Since satisfactory completion of clinical is required to pass health education programs, you cannot successfully complete a health program if you do not meet the criteria to participate in clinical. (This also includes the health screening requirements.)

Students entering all health programs, including the Nursing Assistant program, must honestly and accurately complete a Background Information Disclosure (BID) form. The form is submitted to CastleBranch and a comprehensive review is completed.

You must be thorough in your response to Section A, #1, on the BID form. If you indicate "no" and there are pending or convicted crimes on your background check results, admission to a health program and/or registration to a Nursing Assistant course may be denied and delayed for at least one semester. You will also be required to resubmit a BID form. You are responsible for accuracy. It is in your best interest to reveal everything; any discrepancies between your responses and the background check results will likely effect your entry into the program.

If the BID form or background check responses indicate a conviction for any of the following, where the conviction occurred five years or less from the date on which the information was obtained, you must obtain and submit to the program director the criminal complaint and judgement of conviction from the Clerk of Courts in the county where you were convicted. These will be reviewed prior to course registration:

  • misdemeanor battery
  • battery to an unborn child
  • battery, special circumstances
  • reckless endangerment
  • invasion of privacy
  • disorderly conduct
  • harassment

Madison College health care programs do not accept students with the following:

  • pending charges
  • current probation or incarceration for their crime
  • felony convictions (convictions over 10 years ago MAY be considered depending on the crime)
  • crimes of theft in the last five years
  • crimes of violence or abuse in the last five years
  • habitual criminal records

Please be aware that some clinical sites may deny students with the following criminal convictions:

  • recent DUI or OWI
  • possession of narcotics
  • any crime

If you are charged with a crime after your BID is submitted and the background check is completed, it is your responsibility to reveal this information to the program director immediately. Failure to do so will result in immediate dismissal.

Nursing Assistant-Specific Guidelines

Background checks expire after one year. Your background check must be current throughout the length of your course. After one year, a new BID form and background check must be completed (for an additional fee). Clinical sites accepting students with crimes consider the role of a nursing assistant student under the supervision of a nursing instructor. The clinical site is NOT indicating they will also consider you for hire; in fact, they may deny your employment because of your crimes. In the nursing assistant student role, the guidance and expectations are different than for the employed nursing assistant.

Because the nature of each person's crime(s) can be unique, these guidelines are subject to interpretation based on the specific circumstances of the prospective student. The program director and/or associate dean of nursing will review the initial background check results.

Nursing Assistant faculty will forward the background check results and DOJ responses along with the criminal complaint and judgement of conviction reports (as provided by you) to two clinical sites for pre-approval. If the clinical site accepts your placement at their facility, your registration will be moved forward. You will then be required to register for a class with the approving clinical site (which will limit registration availability). If both sites deny your placement, you will not be allowed to register.