JULY AUGUST AND SEPTEMBER AGENDAS

If you have questions or require access to board agendas documents, please contact Kristin Rolling in the Madison College President's Office at 608.246.6677.

  1. SEPTEMBER 6 AGENDA

    August 30, 2017

    MEETING NOTICE

    NOTICE IS HEREBY GIVEN that the Madison Area Technical College District Board will participate in a tour at 3:45 p.m. on Wednesday, September 6, 2017, at Goodman Sports Complex, 3201 Anderson Street, Madison, WI.

    NOTICE IS FURTHER HEREBY GIVEN that the Madison Area Technical College District Board will meet in executive session at 4:30 p.m. in Room 148D, to consider employment, promotion, compensation or performance evaluation data as authorized in Section 19.85 (1) (c), Wis. Stats., and for the purpose of receiving an update on strategy, and terms and conditions, concerning negotiation of the acquisition of real estate as authorized by Section 19.85 (1) (e) Wis. Stats.

    NOTICE IS FURTHER HEREBY GIVEN that immediately following executive session, and anticipated no earlier than 4:45 p.m., the Madison Area Technical College District Board will meet in Room AB148D to conduct Board development activities.

    NOTICE IS FURTHER HEREBY GIVEN that the Madison Area Technical College District Board will meet at 5:30 p.m., in Room D1630B, to consider the following:

    1. CALL TO ORDER
      1. Compliance with Open Meeting Law
    2. ROUTINE BUSINESS MATTERS
      1. Approval of August 2, 2017, Meeting Minutes
      2. Public Comments
    3. NEW BUSINESS
      1. Communications
        1. Board Chair’s Report
          1. Future Meeting & Event Schedule
        2. Student Liaison Report
        3. College/Campus Announcements
        4. President’s Report
          1. Ten-Year Facilities Master Plan
      2. Action Items
        1. Three-Year Facilities Plan
        1. Purchase Employee Trust Fund Property and Building
        2. Constructing South Campus Building
        3. Consent Agenda
          1. General fund financial report as of July 31, 2017
          2. Request for proposals/request for bids/sole sources
          3. Supplier payments greater than or equal to $2,500, and schedule of checks issued for the period July 16, 2017, through August 15, 2017
          4. Employment of personnel
          5. Resignations and Separations
          6. Retirements
    4. CALENDAR OF EVENTS

      Board Meetings
      October 4, 2017
      November 1, 2017
      December 6, 2017

      Wisconsin Technical College District Boards Association
      November 1-4, 2017: Pewaukee

      Association of Community College Trustees
      Leadership Conference - September 25-28, 2017: Las Vegas
      Legislative Summit – February 11-14, 2018: Washington, D.C.

    5. ADJOURN

      cc: News Media
      Madison College Board
      Legal Counsel
      Administrative Staff
      Full-Time Faculty/ESP Local 243
      Part-Time Faculty

    A meeting of the Madison Area Technical College District Board was held August 2, 2017, at Madison Area Technical College, 1701 Wright Street, Madison, Wisconsin.

    Board members present: Elton Crim, Kelly Crombie, Randy Guttenberg, Arlyn Halvorson, Joseph Hasler, Frances Huntley-Cooper, Shawn Pfaff, and Shiva Bidar-Sielaff.

    Also present: Jack E. Daniels, President; Valentina Ahedo, Metro Campuses Dean; Turina Bakken, Provost; Keith Cornille, Executive Vice-President and Chief Student Services Officer; James Falco, Northern Region Dean; Lucía Nuñez, Vice-President of Equity, Inclusion & Community Engagement; Jeff Reeves, Vice-President of Human Resources; Alex Hipler, Board Student Representative; and, Kristin Rolling-Recording Secretary.

    Others present: Tina Marshalek, Student Senate President.

    Call to Order I

    The meeting was duly noticed and called to order at 5:30 p.m.

    Routine Business Matters II

    Approval of Meeting Minutes II A

    There was a motion by Mr. Pfaff, seconded by Mr. Crombie, to approve the meeting minutes of July 10, 2017, as submitted. Motion carried.

    Public Comments II B

    Tina Marshalek, Student Senate President, shared that two students have been seated as new senators.

    New Business III

    Communications III A

    Board Chair’s Report III A 1

    Future Meeting & Event Schedule III A 1 a

    Mr. Hasler reviewed the schedule for upcoming meetings and college events, including the college’s upcoming Convocation on Tuesday, August 22, 2017. Mr. Hasler also thanked Marcia Whittington for her year of service on the Madison College District Board.

    Ms. Whittington recently resigned from the District Board.

    Student Liaison Report III A 2

    Mr. Hipler shared that the priorities of the Board, as discussed during the Board retreat earlier that day, are consistent with the experiences and concerns of Madison College students.

    College/Campus Announcements III A 3

    Mr. Falco reported that the Baraboo Latino initiative continues, and has resulted in intake meetings and application submissions. The initiative is a partnership between the City of Baraboo, Madison College, and several community organizations, with a goal of engaging with the Latino community in Baraboo and Sauk County.

    Ms. Ahedo reported that Madison College staff continue their efforts to partner with community based organizations to reach out to potential students in the South Madison area.

    Dr. Bakken shared that Madison College was featured in an InBusiness Magazine article, entitled Elite Education, that explored executive education and the use of digital badges.

    Dr. Cornille reported that the college finished the previous year with 8,941 enrollments, slightly higher than the budgeted 8,800. The college continues to make gains toward reaching its targets for the current year. Dr. Cornille noted that enrollments at the West campus were slightly higher than projected, and that there has been an increase in applications from both Latino and African American students.

    President’s Report III A 4

    Dr. Daniels reported that Madison College received the Certificate of Achievement in Excellence in Financial Reporting from the Government Finance Officers Association for its comprehensive annual financial report (CAFR). The Certificate of Achievement is the highest form of recognition in the area of governmental accounting and financial reporting. The college’s Finance staff were thanked for their work on the report.

    Dr. Daniels thanks Marcia Whittington for her year of service as a District Board Trustee.

    Action Items III B

    Capital Projects Borrowing III B 1

    Resolution Awarding the Sale of $8,290,000 General Obligation Promissory Notes, Series 2017-18A III B 1 a

    On July 10, 2017, the District Board authorized the issuance of $8,290,000 of General Obligation Promissory Notes to be used for the acquisition of movable equipment and technology costing $1,000 or more per unit or set ($6,790,000); for the purpose of paying the cost of building remodeling and improvement projects ($1,255,000); and for the purpose of site work ($245,000).

    Michele Wiberg, PMA Securities, reported that a total of three bids were submitted, with the winning bid coming from Robert W. Baird & Co., Inc. at a true interest cost of 1.56 percent. Standard & Poor’s affirmed the College’s AAA rating as part of the sale process.

    There was a motion by Mr. Halvorson, seconded by Ms. Bidar-Sielaff, to adopt the Resolution Awarding the Sale of $8,290,000 General Obligation Promissory Notes, Series 2017-18A. Motion carried.

    Consent Agenda III B 2

    Consideration of Approval of Tentative Agreement with Madison Area Technical College Full-Time Faculty and Paraprofessional and School Related Personnel (PSRP) Union Local 243 III B 2 a

    April-June 2017 38.14 service contracts III B 2 b

    Request for proposals/requests for bids/sole sources III B 2 c

    Supplier payments greater than or equal to $2,500 and schedule of checks issued for the period June 16, 2017, through July15, 2017 IV B 2 II d

    Employment of personnel III B 2 e

    Resignations and separations III B 2 f

    Retirements III B 2 g

    There was a motion by Mr. Guttenberg, seconded by Mr. Pfaff, to approve Consent Agenda items III.B.2.a. through g. as submitted. Motion carried.

    Adjournment IV

    There was a motion by Ms. Huntley-Cooper, seconded by Mr. Halvorson, to adjourn. Motion carried.

    The meeting adjourned at 6:25 p.m.

     

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    Frances Huntley-Cooper, Secretary


    DATE: September 6, 2017

    TOPIC: THREE-YEAR FACILITIES PLAN

    ISSUE: Annually, all Wisconsin Technical College System (WTCS) districts are required to prepare and submit a Three-Year Facilities Plan to the Wisconsin Technical College System State Board. The plan must be approved by the District Board and submitted to the WTCS.

    The three-year plan includes the following sections as required by the WTCS:

    1. Executive Summary
      1. Madison College process for facility planning
      2. FY18-2020 anticipated expenditures
      3. Significant contemplated projects
      4. Principles for facility development
    2. Existing Facilities
      1. Facility information
      2. Leased facilities
      3. Inventory summary
    3. Three-Year Project Summary
      1. Projects overview
      2. Plans by year
        1. Acquisition/Construction
        2. Remodeling
        3. Capital improvements (Repair/Maintenance)

    ACTION: Approve Madison College's Three-Year Facilities Plan dated September 2017 for submission to the Wisconsin Technical College System.

    Three-Year Facilities Plan

    Submitted to the

    Wisconsin Technical College System

    Morna Foy, President

    Submitted by

    Madison Area Technical College Dr. Jack E. Daniels, III, Ph.D. President

    September 2017

    Madison Area Technical College Capital Improvements and Maintenance of Facilities Three-Year Plan

    Table of Contents

    Item/Section Description Page

    Board/Administration

    Introduction

    Section 1: Executive Summary

    Section 2: Existing Facilities

    Section 3: Three-Year Project Summary

    Three-Year Funding Options

    Capital Improvements and Maintenance of Facilities Three-Year Plan: 2017-18 to 2019-20


    MADISON AREA TECHNICAL COLLEGE
    1701 Wright Street
    Madison, Wisconsin 53704-2599

    Members of the Madison College District Board

    Shiva Bidar-Sielaff
    Dr. Elton Crim
    Kelly J. Crombie
    Randy S. Guttenberg
    Arlyn R. Halvorson
    Joseph J. Hasler
    Frances M. Huntley-Cooper
    Shawn W. Pfaff
    Vacant

    Assisted by:

    Mark Thomas, Vice President of Administrative Services & CFO
    Mike Stark, Director of Facility Services
    Fred Brechlin, Assoc. Director of Facility Services/Professional Services Manager

    Introduction

    Annually, each Wisconsin Technical College District shall prepare and submit a Three-Year Facilities Plan to the Wisconsin Technical College System (WTCS). The plan must be approved by the District Board and shall be on a fiscal year basis.

    Facility development projects that have not been included in a Plan will not be considered for WTCS review and approval. However, recognizing the need for districts to be responsive, an exception may be granted to this policy provided a Technical college can demonstrate extenuating circumstances.

    The current Madison Area Technical College Plan follows in three sections as prescribed by WTCS Administrative Bulletin AB 04-01.

    Section 1 – Executive Summary

    Madison College Principles and Process for Facility Planning

    Over the course of 2008 to early 2009, Madison Area Technical College (Madison College) prepared a Facilities Master Plan for its seven campuses. That inclusive campus planning process regarding the District’s facilities was informed by the College’s 2007 Academic Plan. This was the first such facilities plan developed for the College since it located its primary facilities at Truax nearly 30 years ago.

    This work, the Smart Future Building Plan, formed the basis of the $133.7 million referendum approved by District voters in November 2010. Funding from the referendum supported renovations and expansions of the District’s four regional campuses, a new Emergency Vehicle Operators Course and supporting facilities, and the creation of new facilities at the Truax campus for health education, protective services, culinary, baking, physical education and recreation management, and advanced manufacturing programs as well as a new library, student achievement center, and career placement center.

    In the fall of 2013 the College began developing its next strategic plan recognizing state policy changes affecting the College’s operating budget. This effort was led by the Strategic Planning Steering Committee comprised of faculty, staff, administrators, and students. In January 2014, the District Board approved the Strategic Planning Steering Committee’s recommended statements of mission, vision and values for the College. Based upon input from the College community, the Strategic Planning Steering Committee identified six strategic directives. These six strategic directives were then used to guide the development of an updated Academic Plan and a first-ever Student Services Plan.

    The Academic and Student Services planning teams engaged in extensive research and analysis related to demographic, economic, workforce, and public policy trends in our District to understand our communities’ needs for education and job training. Those teams completed their work in the spring of 2014.

    The Facilities Planning & Infrastructure Council (FPIC) is guiding the Facilities Planning team which is comprised of representatives from the Academic and Student Services planning teams and other faculty, staff, students, and administrators. This group is working to update the 2009 Facilities Master Plan. The updated plan will be based on the goals of the Academic and Student Services Plans by identifying how Madison College’s facilities can host accessible, high quality learning and technical experiences that meet the needs of its students, communities, and area employers.

    Most elements of this updated Facilities Master Plan will be considered for completion in FY19 and beyond, dependent upon resource availability. The current plan and its associated remaining Smart Future Building projects serve as the primary guide for the College’s short- term facility activities.

    As previously mentioned, the College passed a $133.8 million referendum in November 2010. The following projects will be completed this fiscal year, expending the remaining referendum dollars:

    Columbus - Emergency Vehicles Operations Course (EVOC) Truax – Physical Education and Recreation Management Addition

    In addition to the projects already completed and funded by the November 2010 referendum, Madison College anticipates implementing other critical parts of the updated Facilities Master Plan as they are identified.

    Contemplated Projects for Continual Maintenance are included in the 10-Year Planned Maintenance Project List.

    Section 2 – Existing Facilities

    For owned facilities, in summary form, identify by campus salient information including location, land area, total building area.

    Section 2 Existing Facilities

    Replacement values reflect DMI Statement of Values (building only). This number is derived using Marshall & Swift/Boeckh Insurance to Value Index and was used to calculate property premiums for FY 15-16. The sums shown in the Replacement Value column are for the building only. To calculate the total insured value for the building and its contents, calculate 40% of the replacement value + replacement value (Truax Main building in $179,956,390 x .40 = $71,982,556; so $179,956,390 + $71,982,556 = $251,938,946 total insured value)

    WTCS Approved Leases:

    For leased facilities, in summary form, salient information including location, total lease area, lease expiration date.

    WTCS Approved Leases

    From the WTCS Facility Inventory System:

    From the WTCS Facility Inventory System

    Section 3 – Three-Year Project Summary

    Madison College will construct the recommended improvements over the next three years. Renovation, construction, and program movement will be phased in as guided by the Academic Plan and Facilities Capital Planning.

    The projects have been divided into three phasing groups, each with its own time frame. Included with each recommended improvement is the associated budget (in 2017 dollars).

    Group A: Completed Referendum and Facilities Master Plan Related Projects

    In the Facilities Master Plan, the Truax campus is the heart and iconic campus of the Madison College system. Programs were shifted among the Madison campuses; previously many programs moved to the Truax campus. Based on existing space, needs deficits, and program movement and growth, the Truax campus required the most extensive expansion and renovation.

    Projects completed in the approved referendum and facilities master plan:

    A1: Purchase land adjacent to Truax - $5,322,666*
    A2: Health Education Building - $31,377,702* 
    A3: Gateway/Ingenuity Center - $40,233,746* 
    A4: Protective Services Building - $13,649,993*
    A5: Protective Services Outdoor Training Facilities - $1,500,000*
    A6: Building Space Reallocation and Improvements, Truax - $4,026,512**

    A7: Regional Campus Renovations/Upgrades - $8,591,484*
    A8: Major Site Infrastructure Improvements - $9,398,112*
    A9: Truax Site Infrastructure Improvements - $400,000
    A10: Truax Culinary, Baking & Student Services - $12,600,000*
    A11: Truax Loading Dock - $1,500,000
    A12: Columbus EVOC – Purchase site - $530,000*
    A13: Truax ‘Baking/Pastry Remodel -$1,500,000
    A14: Truax Student Food Services Remodel -$1,500,000

    Group B: Additional FY18-20 Anticipated Expenditures – Referendum and Facilities Master Plan Related Projects

    B1: Truax – Soccer Field Upgrades - $3,350,000 (Donation)
    B2: Truax – Softball Field Upgrades - $3,350,000 (Donation)
    B3: Columbus – Protective Services EVOC - $3,370,000*
    B4: Truax – Misc. remodeling projects - $14,062,500
    B5: Truax – Physical Ed/Recreation Management Addition - $1,500,000
    B6: South Madison Campus – New Site Acquisition - $2,800,000
    B7: South Madison Campus – New Building - $10,000,000
    B7: Truax – Administration Building Remodel - $575,000
    B8: Truax – Remodel to create STEM Center - $1,500,000
    B9: Multiple Campuses – Relocation of programs as DTEC closes - $1,500,000
    B10: Truax – College & Career Center Office Remodel - $225,000

    Group C: Maintenance Projects

    FY18:
    $4,225,000
     
    FY19:
    $3,000,000
     
    FY20:
    $4,500,000
     

     

    *Referendum funded
    **Majority referendum funded

    2017-2018

    Madison College anticipates the following expenditures, funded through a combination of gifts/donations, borrows, or other capital funding, which in all cases will align with the Facilities Master Plan:

    New Construction/Acquisition: $2,800,000

    South Madison Comprehensive Campus/Acquisition $2,800,000

    Remodeling: $225,000

    Truax - College & Career Transitions Office $225,000

    Capital Repairs/Improvements: $4,225,000

    These projects are included in the 10-Year Facilities Maintenance Plan.

    2018-2019

    Madison College anticipates the following expenditures which in all cases will align with the Facilities Master Plan:

    New Construction: $7,500,000

    South Madison Comprehensive Campus $7,500,000

    Remodeling: $6,337,500

    Truax – New Photovoltaic System third floor roof $1,837,500

    Truax - Remodel to create STEM Center $1,500,000 Multiple Campuses - Relocation of programs as DTEC closes $3,000,000

    • Relocate Ceramics & Lapidary from DTEC to Commercial Ave

    • Relocate Animation & Art Lab from DTEC to Truax

    Capital Repairs/Improvements: $3,000,000

    These projects are included in the 10-Year Facilities Maintenance Plan.

    2019-2020

    Madison College anticipates the following expenditures which in all cases will align with the Facilities Master Plan:

    New Construction: $7,000,000

    South Madison Comprehensive Campus $5,500,000

    Projects to be determined $1,500,000

    Remodeling: $4,500,000

    Projects to be determined $4,500,000

    Capital Repairs/Improvements: $4,500,000

    These projects are included in the 10-Year Facilities Maintenance Plan.

     

    Three-Year Funding Options – Capital Improvements

    Funded by Borrows and Other Capital Unless Otherwise Noted

    Three-Year Funding Options - Capital Improvements

    Donations/Gifts
    **Donations/Gifts/Borrow

    Key

    TX – Truax RD – Reedsburg EVOC – Columbus Emergency Operators Course

    DT – Downtown Educational Center WT – Watertown CA – Commercial Avenue Educational Center DW – District Wide FT – Fort Atkinson PT – Portage


    DATE: September 6, 2017

    TOPIC: Purchase the Employee Trust Funds Property and Building 801 West Badger Road, Madison, WI

    ISSUE: The September 2016 and 2017 Three-Year Facilities Plans both identify the need for a new comprehensive campus on the south side of Madison. This new campus will provide academic and student services to the underserved residents in the surrounding neighborhoods and areas beyond.

    The college has carefully studied multiple alternative sites in the south Madison area that could be purchased and developed into a comprehensive campus. Finding a property in close proximity to bus service and also allowing enough acreage for future building expansion and adequate parking was challenging. However, we were able to find a property that meets all of our criteria at 801 West Badger Road. This site in the City of Madison is on the corner of Park Street and West Badger Road. It is directly adjacent to the South Madison Bus Transfer Station and is a few hundred yards from the college’s current access point in Villager Mall.

    The site is approximately 4.35 acres and includes an office building that was constructed in 1957. The college has negotiated a sale price for the property of $2.8M, which matches the amount of the appraisal provided by the current owner of the property, which is the State of Wisconsin. The state agency that currently occupies the building (the Employee Trust Funds) will be moving to a new location in spring of 2018. Once the building is vacated, ownership will be transferred to CG Hill Farms, LLC. The College will be purchasing the property from this entity immediately thereafter.

    The source of funding for this purchase will be a $1.5M gift from the Irwin A. & Robert D. Goodman Foundation and a $1.3M gift from American Family Insurance.

    ACTION:

    1. Approve the purchase of the State of Wisconsin property located at 801 West Badger Road in Madison, contingent upon approval by the Wisconsin Technical College System Board.

    2. Authorize staff to submit a request to the Wisconsin Technical College System Board for approval to purchase this property.


    DATE: September 6, 2017

    TOPIC: Construct a new South Campus Building

    801 West Badger Road, Madison, WI

    ISSUE: The need for a new comprehensive campus on the south side of Madison has been identified in both the September 2016 and 2017 Three-Year Facilities Plans. This new campus will provide academic and student services to the underserved residents in the surrounding neighborhoods and areas beyond.

    The college has requested authority to purchase a property owned by the State of Wisconsin at 801 West Badger Road. The existing building on the site was constructed in 1957. Given the age and condition of the facility and the need for extensive rehabilitation or demolition, the appraised value (and purchase price) of $2.8M is essentially the value of the land. Our recommendation is to demolish the building and construct a new building on the site to better meet our academic and student service needs in a more cost effective manner. This will also allow for a more efficient use of the site orientation, as well as maximize the number of parking spaces.

    We are planning on constructing a new building of up to approximately 45,000 gross square feet that will accommodate general classrooms, computer labs and specialized labs for physical science, anatomy and physiology, chemistry and biology. In addition, the building will accommodate labs for the medical assistant program, nursing assistant program and early childhood instruction. A small café space along with a bookstore, library and space for student services will also be located in the building.

    Total construction costs, including site-work, a contingency and all soft costs, are estimated not to exceed $13M. The college has been awarded an $8.5M gift from the Irwin A. & Robert D. Goodman Foundation and is actively pursuing additional gifts for up to $3M. These gifts, of up to $11.5M, and a $1.5M borrow for new construction will fund the project.

    Additionally, the building will also be designed to ultimately be increased up to a total of 75,000 gross square feet at a future date. The building orientation and site will be designed to accommodate this potential future expansion.

    ACTION:

    1. Approve demolition and construction of a new South Madison Campus building at 801 West Badger Road in Madison
    2. Authorize staff to prepare construction drawings and detailed specifications to send this project out for competitive bid.
    3. Authorize staff to submit a Request for Concept Review and a Request for Final Approval to the Wisconsin Technical College System Board for their approval to construct this new building and all associated sitework.

    DATE: September 6, 2017

    TOPIC: General Fund Financial Report as of July 31, 2017

    ISSUE: Review current year to date revenues and expenditures in the general fund. The current fiscal year general fund revenues are 3.66% of the current budget. This compares to 13.51% during the prior fiscal year.

    • Local Sources (Tax Levy) recognizes 100% of our annual tax levy as revenue, even though a portion will be collected in the next fiscal year. Also included are the revenues from dissolved TIDs, taxes from DNR lands, and net refunds for personal property. Tax Levy revenues to date are 0.00% of budget, compared to 0.00% last year.
    • State Sources includes general state aid, performance based funding and property tax relief aid. Also included are inter-district tuition supplement, state incentive grants, exempt computer state aid, aid in lieu of property taxes, and the WI GI bill remission aid. The State Aid revenues received to date are 3.08% of budget, compared to 2.92% last year.
    • Program and Material Fees revenues represent the fees for summer school, and the first and second semesters of the current school year. The program fee revenues to date are 7.89% of budget, compared to 44.17% last year. The material fee revenues to date are 6.77% of budget, compared to 45.14% last year. These revenues are lower due to tuition calculation controls were not turned on until August pending approved State budget and proposed rate increases per WTCS. This will true-up in August’s report.
    • Other Student Fees include graduation, nonresident tuition, Group Dynamics, and community service classes. Revenues to date are 13.13% of the amount budgeted. Last year, revenues to date were 39.30%. These revenues are lower due to tuition calculation controls were not turned on until August pending approved State budget and proposed rate increases per WTCS. This will true- up in August’s report.
    • Institutional Sources include interest income, rental and royalty income, along with miscellaneous revenues. The revenues to date are 20.47% of the budget. Last year’s revenues were 19.51% of the budget.
    • Federal Sources consist of cost reimbursements on federal grants and administration for student financial assistance. Current year revenues are .01% of the budget, compared to .31% last year.
    • Transfers are from the following: Designation for Subsequent Years - $1,400,100 and Designation for Subsequent Year – $599,900. These budgeted transfers will not be recorded in the general ledger until later in the fiscal year.
    • The functional expenditure classifications are defined by NACUBO’s Financial Accounting and Reporting Manual for Higher Education. The current fiscal year expenditures are 8.29% of budget as compares to 8.59% for the prior fiscal year.
    • Instructional includes expenditures for all activities that are part of the College’s instructional programs. Current year Instruction expenditures are 3.40% of budget, compared to 4.83% last year.
    • Instructional Resources includes all expenditures incurred to provide support for instruction, such as library and academic administration and support. This year’s Instructional Resources expenditures are 7.74% of the budget, versus 7.48% last year.
    • Student Services includes expenditures incurred for admissions, registrar, and other activities that contribute to students’ emotional and physical well-being, such as counseling, student aid administration, and intercollegiate athletics. Student Services expenditures are 5.51% of the current year’s budget, compared to 6.06% last year.
    • General Institutional includes expenditures for centralized activities that manage planning for the entire institution, such as the President’s Office, human resources, and financial operations. General Institutional expenditures equal 18.77% of budget, compared to 15.88% last year.
    • Physical Plant includes expenditures for the administration, supervision, maintenance, and protection of the institution’s physical plant. This includes items such as janitorial services, care of grounds, maintenance and operation of buildings and security. Physical Plant expenditures equal 39.45% of budget, compared to 35.16% last year.
    • Public Service includes expenditures for activities established for non-instructional services, such as the athletic director’s office. The current year’s expenditures are 8.96% of budget, compared to 8.31% last year.
    • ACTION: Accept report and place on file.

    GENERAL FUND FOR THE MONTH ENDED JULY 2017

    STATEMENT OF REVENUE - ESTIMATED AND ACTUAL

    Budgeted Revenue

    Local Sources (Tax Levy): $ 38,369,000
    State Sources (State Aid): $ 72,884,000
    Program Fees: $ 34,940,000
    Material Fees: $ 1,231,000
    Other Student Fees: $ 2,058,000
    Institutional Sources: $ 1,163,000
    Federal Sources: $ 165,000
    Transfers from Reserves: $ 2,000,000
    Total Revenues: $ 152,810,000

    Actual Revenue Current Month

    Local Sources (Tax Levy): $ -
    State Sources (State Aid): $ 2,246,128
    Program Fees: $ 2,755,358
    Material Fees: $ 83,324
    Other Student Fees: $ 270,300
    Institutional Sources: $ 238,078
    Federal Sources: $ 14
    Transfers from Reserves: $ -
    Total Revenues: $ 5,593,201

    Actual Revenue Year to Date

    Local Sources (Tax Levy): $ -
    State Sources (State Aid): $ 2,246,128
    Program Fees: $ 2,755,358
    Material Fees: $ 83,324
    Other Student Fees: $ 270,300
    Institutional Sources: $ 238,078
    Federal Sources: $ 14
    Transfers from Reserves: $ -
    Total Revenues: $ 5,593,201

    Balance To Be Earned

    Local Sources (Tax Levy): $ 38,369,000
    State Sources (State Aid): $ 70,637,872
    Program Fees: $ 32,184,642
    Material Fees: $ 1,147,676
    Other Student Fees: $ 1,787,700
    Institutional Sources: $ 924,922
    Federal Sources: $ 164,986
    Transfers from Reserves: $ 2,000,000
    Total Revenues: $ 147,216,799

    Actuals to Budget % Earned Year to Date

    Local Sources (Tax Levy): 0.00%
    State Sources (State Aid): 3.08%
    Program Fees: 7.89%
    Material Fees: 6.77%
    Other Student Fees: 13.13%
    Institutional Sources: 20.47%
    Federal Sources: 0.01%
    Transfers from Reserves: 0.00%
    Total Revenues: 3.66%

    Actuals to Budget % Earned Prior Year

    Local Sources (Tax Levy): 0.00%
    State Sources (State Aid): 2.92%
    Program Fees: 44.17%
    Material Fees: 45.14%
    Other Student Fees: 39.30%
    Institutional Sources: 19.51%
    Federal Sources: 0.31%
    Transfers from Reserves: 0.00%
    Total Revenues: 13.51%

    STATEMENT OF EXPENDITURES AND ENCUMBRANCES COMPARED WITH AUTHORIZATIONS

    Budgeted Expenditures

    Instructional: $ 104,865,000
    Instructional Resources: $ 3,784,000
    Student Service: $ 16,118,000
    General Institutional: $ 14,658,000
    Physical Plant: $ 13,044,000
    Public Service: $ 341,000
    Total Expenditures: $ 152,810,000

    Year to Date Expenditures

    Instructional: $ 3,011,574
    Instructional Resources: 224,440
    Student Service: 837,403
    General Institutional: 2,029,994
    Physical Plant: 749,096
    Public Service: 30,108
    Total Expenditures: $ 6,882,614

    Encumbrances

    Instructional: $ 555,283
    Instructional Resources: $ 68,311
    Student Service: $ 50,648
    General Institutional: $ 720,693
    Physical Plant: $ 4,396,592
    Public Service: $ 432
    Total Expenditures: $ 5,791,958

    Budget Balance

    Instructional: $ 101,298,144
    Instructional Resources: $ 3,491,249
    Student Service: $ 15,229,950
    General Institutional: $ 11,907,313
    Physical Plant: $ 7,898,312
    Public Service: $ 310,460
    Total Expenditures: $ 140,135,428

    Actuals to Budget % Used Year to Date

    Instructional: 3.40%
    Instructional Resources: 7.74%
    Student Service: 5.51%
    General Institutional: 18.77%
    Physical Plant: 39.45%
    Public Service: 8.96%
    Total Expenditures: 8.29%

    Actuals to Budget % Used Prior Year to Date

    Instructional: 4.83%
    Instructional Resources: 7.48%
    Student Service: 6.06%
    General Institutional: 15.88%
    Physical Plant: 35.16%
    Public Service: 8.31%
    Total Expenditures: 8.59%


    Topic: Request for Proposals / Request for Bids / Sole Sources for Board Approval

    DATE OF BOARD MEETING - September 6, 2017

    All of the Requests for Bids (RFB), Requests for Proposals (RFP),and Sole Source Requests (S) listed below conform with all procedural and administrative rules as outlined in Madison College District Purchasing Policies and in the WTCS Financial and Administrative Manual.

    ID: RFP17-008

    Title: Beverage Exclusivity Agreement

    Description: Madison College completed a request for proposal for beverage exclusivity and awarded WP Beverages LLC exclusive pouring rights throughout the Madison College campuses.
    WP Beverages LLC will supply Madison College campuses with various beverages including bag-in-the-box carbonated dispensed products, bottled and canned sodas, teas, juices, water, energy drinks, and sports drinks. WP Beverages, LLC will have soft-drink advertising rights throughout the college campuses, including athletic events, in accordance with Madison College policy, procedure, and practices.

    Funding and Term: 5 years with option to renew two 1 year extensions

    Vendor: WP Beverages, LLC (Pepsi-Cola)

    Dollar Amount:
    Provided to College:
    Additional Incentive - $230,000
    Gatorade products - $11,000
    Free products - $7,500
    Marketing items -$7,500
    Scholarships - $5,000
    Total = $261,000

    Recommended by VP and Director/Dean:
    Terrie Thorstad, Director of Auxiliary Services
    Mark Thomas, CFO/VP of Administrative Service

    ID: RFP18-001

    Title: ServiceNow Fulfiller Subscription/Licensing

    Description: Madison College uses ServiceNow in managing Technology Services (TS) operational work such as Incidents, Changes, Problems, etc. This system is used by the Help Desk so needs and issues are triaged across the college with TS so that they can be provisioned, tracked, etc. This is a renewal with increased licensing due to growth and expanded uses, capitalizing on our Internet2 membership to gain ~40% increased licensing for the same overall costs in the past.
    Madison College completed a formal bid and selected ServiceNow as the company to provide the needed licenses.

    Funding and Term: 3 years with option to renew 3 additional years

    Vendor: ServiceNow (Leveraging Internet2 discounted pricing terms)

    Dollar Amount:
    Provided to College:
    230 ServiceNow licenses
    2 Additional Non-Production Instances
    Annual Cost = $124,675.20
    3-Year Total = $374,025.60

    Recommended by VP and Director/Dean:
    Mir Qader, CIO
    Tim Casper, Vice President of Institutional Learning & Effectiveness

    ACTION: Authorize staff to proceed with the purchases listed above with the vendors and terms as specified.

    Note:

    RFP = Request for Proposal: Award goes to highest scoring proposer that meets all minimum requirements RFB = Request for Bid: Award goes to lowest cost Bidder that meets all minimum requirements

    S = Sole Source: An item or service that is only available from a single source


    Madison College Supplier Payments Greater Than or Equal to $2,500.00 07/16/2017 through 08/15/2017

    07/16/2017 through 08/15/2017

    Supplier
    Total Spend
     
    WPS HEALTH SOLUTIONS
    $ 1,098,268.82
     
    DISTRICTS MUTUAL INSURANCE
    $ 905,626.00
     
    JOE DANIELS CONSTRUCTION CO INC
    $ 883,139.00
     
    GROUP HEALTH COOPERATIVE OF SOUTH CENTRAL WISCONSIN
    $ 670,246.38
     
    MICROSOFT
    $ 498,840.00
     
    WORKDAY INC
    $ 461,838.00
     
    EDGERTON CONTRACTORS INC
    $ 385,302.66
     
    NORTHEAST WISCONSIN TECHNICAL COLLEGE
    $ 384,936.42
     
    H AND H INDUSTRIES
    $ 294,169.98
     
    PRESIDIO NETWORKED SOLUTIONS GROUP LLC
    $ 247,679.20
     
    MIDAMERICA ADMINISTRATIVE AND RETIREMENT SOLUTIONS INC
    $ 234,158.78
     
    MADISON COLLEGE FOUNDATION
    $ 188,253.63
     
    JH FINDORFF AND SON INC
    $ 179,202.52
     
    MADISON GAS AND ELECTRIC CO
    $ 160,538.11
     
    DELL MARKETING LP
    $ 115,673.58
     
    INSURANCE FOR STUDENTS , INC.
    $ 61,779.20
     
    MBS TEXTBOOK EXCHANGE INC
    $ 59,636.15
     
    ELSEVIER INC
    $ 48,157.62
     
    SMART SOLUTIONS INC
    $ 41,591.25
     
    GREAT WEST LIFE & ANNUITY INSURANCE COMPANY
    $ 40,896.91
     
    CHANDRA TECHNOLOGIES INC
    $ 40,320.00
     
    INTEGRAL BUILDING SYSTEMS INC
    $ 38,635.81
     
    COLLEGENET INC
    $ 36,578.00
     
    JSD PROFESSIONAL SERVICES INC
    $ 34,975.00
     
    MARS IT CORP
    $ 34,800.00
     
    VANGUARD GROUP
    $ 32,917.26
     
    SIERRA CEDAR INC
    $ 31,815.00
     
    NEHER ELECTRIC SUPPLY INC
    $ 30,929.80
     
    FIDELITY RETIREMENT SERVICES
    $ 29,696.88
     
    PARK CENTRE II LLC
    $ 29,164.31
     
    LENOVO INC
    $ 26,887.00
     
    VIVA USA INC
    $ 25,770.00
     
    PROSPECT INFOSYS INC
    $ 25,200.00
     
    PARAGON DEVELOPMENT SYSTEMS
    $ 24,539.00
     
    TEKSYSTEMS INC
    $ 22,620.05
     
    HIRING AND STAFF SERVICES INC
    $ 22,473.53
     
    SHOW STRIPING INDUSTRIES
    $ 21,929.00
     
    HEWLETT PACKARD ENTERPRISE COMPANY
    $ 21,419.59
     
    STEMCONNECTOR
    $ 20,000.00
     
    DUET RESOURCE GROUP INC
    $ 19,876.48
     
    AMERICAN FUNDS SERVICE CO
    $ 17,875.34
     
    CITY OF MADISON
    $ 17,453.02
     
    SYNERGY CONSORTIUM SERVICES LLC
    $ 17,116.50
     
    CODEWORKS INC
    $ 16,985.75
     
    COGNEX CORPORATION
    $ 16,625.00
     
    SOFTCHALK LLC
    $ 16,353.00
     
    ADVISORY BOARD COMPANY
    $ 16,237.50
     
    FINDORFF INC
    $ 16,232.95
     
    HIGHER LEARNING COMMISSION
    $ 15,750.20
     
    AT AND T
    $ 15,591.27
     
    LAKESHORE TECHNICAL COLLEGE
    $ 15,493.06
     
    SYSCO BARABOO LLC
    $ 14,106.52
     
    BOARDMAN AND CLARK LLP
    $ 13,853.00
     
    METROPOLITAN LIFE INSURANCE CO
    $ 13,647.21
     
    DANE COUNTY REGIONAL AIRPORT
    $ 13,644.99
     
    URBAN ASSETS LLC
    $ 12,352.50
     
    AMERIPRISE FINANCIAL SERVICES
    $ 12,190.00
     
    GODFREY AND KAHN S.C.
    $ 10,640.02
     
    SIMPLEXGRINNELL LP
    $ 10,307.89
     
    M3 INSURANCE SOLUTIONS
    $ 10,000.00
     
    WYSER ENGINEERING LLC
    $ 9,977.99
     
    KFORCE INC
    $ 9,886.00
     
    BRUCE COMPANY OF WISCONSIN INC
    $ 8,721.29
     
    VERITIV OPERATING COMPANY
    $ 8,680.00
     
    ASSESSMENT TECHNOLOGIES INSTITUTE LLC
    $ 8,470.00
     
    WISCONSIN TECHNICAL COLLEGE SYSTEM FOUNDATION INC
    $ 8,400.00
     
    MASS MUTUAL FINANCIAL GROUP
    $ 8,252.00
     
    HEARTLAND COMMUNITY COLLEGE
    $ 7,900.00
     
    LINKEDIN CORPORATION
    $ 7,500.00
     
    MADISON REGION ECONOMIC PARTNERSHIP
    $ 7,500.00
     
    RHYME BUSINESS PRODUCTS LLC
    $ 7,393.73
     
    COMMUNITY COLLEGES FOR INTERNATIONAL DEVELOPMENT
    $ 7,250.00
     
    WE ENERGIES
    $ 7,060.99
     
    ASSN OF COMMUNITY COLLEGE TRUSTEES
    $ 7,017.00
     
    D L EVANS COMPANY INC
    $ 6,950.00
     
    THE PROMO AGENCY
    $ 6,486.40
     
    OPTUM360 LLC
    $ 6,406.00
     
    T ROWE PRICE
    $ 6,300.00
     
    CREATIVE BUSINESS INTERIORS INC
    $ 6,228.40
     
    SCHUMACHER ELEVATOR COMPANY
    $ 6,207.66
     
    BEACON HILL STAFFING GROUP LLC
    $ 6,120.00
     
    TEAMSOFT INC
    $ 6,076.00
     
    TWEEDEE MEDIA INC
    $ 5,995.76
     
    PLUNKETT RAYSICH ARCHITECTS LLP
    $ 5,941.83
     
    FRANKLIN TEMPLETON RETIREMENT PLAN SERVICES
    $ 5,820.00
     
    ICEBERG TECHNOLOGY GROUP
    $ 5,800.00
     
    NATIONAL ASSOCIATION OF COLLEGE AND UNIVERSITY BUSINESS OFFICERS (NACUBO)
    $ 5,633.00
     
    HEITZINGER AND ASSOCIATES
    $ 5,605.00
     
    QTI CONSULTING INC
    $ 5,534.11
     
    COMMUNITY DEVELOPMENT AUTHORITY
    $ 5,448.97
     
    ADVANCED DISPOSAL SERVICES
    $ 5,154.41
     
    KEY ENGINEERING GROUP LTD
    $ 5,066.50
     
    EXCEL IMAGES INC
    $ 5,043.70
     
    STAPLES BUSINESS ADVANTAGE
    $ 5,026.07
     
    THERMO FISHER SCIENTIFIC (ASHEVILLE) LLC
    $ 5,006.14
     
    NONPROFIT LEADERSHIP ALLIANCE
    $ 5,000.00
     
    PAUL REILLY COMPANY
    $ 4,920.45
     
    SKULLS UNLIMITED INTERNATIONAL INC
    $ 4,920.00
     
    CITY OF PORTAGE
    $ 4,909.01
     
    ORACULAR IS LLC
    $ 4,750.00
     
    REEDSBURG UTILITY COMMISSION
    $ 4,726.93
     
    CINTAS CORPORATION NO 2
    $ 4,576.67
     
    PEARSON VUE
    $ 4,500.00
     
    AMERICAN 3B SCIENTIFIC LP
    $ 4,428.80
     
    ATS SPECIALIZED LLC
    $ 4,420.00
     
    XEROX CORP
    $ 4,346.16
     
    MARTIN BROTHERS DISTRIBUTING COMPANY INC
    $ 4,340.86
     
    SVM LP
    $ 4,176.95
     
    KEY COMMERCIAL REAL ESTATE LLC
    $ 4,000.00
     
    THE BONE ROOM LLC
    $ 3,950.00
     
    UNITED WAY OF DANE COUNTY INC
    $ 3,936.00
     
    PREMIER STAFFING SOURCE INC
    $ 3,872.00
     
    MERRIMAC COMMUNICATIONS LTD
    $ 3,800.00
     
    THRIVENT FINANCIAL FOR LUTHERANS
    $ 3,645.00
     
    EQUITABLE
    $ 3,632.43
     
    JANSPORT
    $ 3,614.63
     
    EMMONS BUSINESS INTERIORS
    $ 3,578.30
     
    CAROLINA BIOLOGICAL SUPPLY COMPANY
    $ 3,552.05
     
    AMERICAN COUNCIL ON EDUCATION
    $ 3,548.00
     
    WISCONSIN STATE COUNCIL SHRM
    $ 3,500.00
     
    VWR INTERNATIONAL LLC
    $ 3,496.72
     
    ALADTEC INC
    $ 3,467.25
     
    THE BADGER GROUP
    $ 3,444.42
     
    ELLINGSON PRO CLEAN INC
    $ 3,412.50
     
    RENEWAL UNLIMITED INC
    $ 3,394.78
     
    NORTHERN ILLINOIS UNIVERSITY
    $ 3,350.00
     
    TEACHING TODAY WI
    $ 3,300.00
     
    BLACKHAWK TECHNICAL COLLEGE
    $ 3,200.00
     
    HENNEMAN ENGINEERING INC
    $ 3,200.00
     
    METLIFE INVESTORS
    $ 3,186.94
     
    ATMOSPHERE COMMERCIAL INTERIORS LLC
    $ 3,170.06
     
    THEATRICAL RIGHTS WORLDWIDE LLC
    $ 3,140.00
     
    FRONTIER COMMUNICATIONS CORPORATION
    $ 3,100.88
     
    SCHILLING SUPPLY COMPANY
    $ 3,032.75
     
    ROCKWEILER INSULATION INC
    $ 3,020.00
     
    ACCREDITATION COMMISSION FOR EDUCATION IN NURSING INC (ACEN)
    $ 2,875.00
     
    LINCOLN LIFE FINANCIAL GROUP
    $ 2,740.00
     
    ALLIANT ENERGY CENTER OF DANE COUNTY
    $ 2,690.00
     
    CHEMTREAT INC
    $ 2,570.24
     
    PEARSON ENGINEERING LLC
    $ 2,556.25
     
    INDUSTRIAL WATER MANAGEMENT
    $ 2,507.10
     
    GATEWAY TO COLLEGE NATIONAL NETWORK
    $ 2,500.00
     
    INNOVATIVE EDUCATIONAL CONSULTANTS LLC
    $ 2,500.00
     
    Total
    $ 8,233,294.72
     

    SCHEDULE OF CHECKS ISSUED FOR THE PERIOD 07/16/17-08/15/17

    FY 2017-18


    Schedule of Checks Issued for the Period 07/16/17-08/15/17

    The gross pay from Jul 16, 2017 - Aug 15, 2017 was $7,681,316.50

    *Sales taxes are due and paid in the subsequent month after collection


    THE PRESIDENT RECOMMENDS APPROVAL OF THE EMPLOYMENT OF PERSONNEL

    Name
    Brian Short
     
    Title
    Associate Dean
     
    Start Date
    August 1, 2017
     
    Salary
    $106,914/annual
     
    Type
    Administration
     
    PT/FT
    FT
     
    Location
    Truax Campus
     
    Degree
    Bachelors – Music Masters – Music
     
    Where
    University of Cincinnati University of Hartford
     
    License
     
     
    Certifications
     
     
    Experience
    2+ years Interim Associate Dean, here at Madison College 11+ years Instructor 3+ years Adjunct Faculty/Lecturer
     
    Name
    Nathan Millin
     
    Title
    Senior Web Engineer
     
    Start Date
    August 7, 2017
     
    Salary
    $88,310/annual
     
    Type
    Administration
     
    PT/FT
    FT
     
    Location
    Truax Campus
     
    Degree
    Associates – Web Programmer/Analyst Bachelors – Genetics
     
    Where
    Madison Area Technical College UW Madison
     
    License
     
     
    Certifications
     
     
    Experience
    2+ years Senior Web Developer 2+ years Web Developer 7+ years Web Consulting, Self-Employed
     
    Name
    Luz del Carmen Arroyo Calderon
     
    Title
    Administrative Coordinator
     
    Start Date
    August 14, 2017
     
    Salary
    $20.95/hour
     
    Type
    PSRP
     
    PT/FT
    FT
     
    Location
    Truax Campus
     
    Degree
    Bachelors – Elementary Education Masters – Bilingual Education
     
    Where
     
     
    License
    Education License Bilingual/Bicultural Education License ESL License
     
    Certifications
     
     
    Experience
    5+ years Bilingual K-12 Teacher
     
    Name
    Cheryl Weise
     
    Title
    Baking and Decorative Instructor
     
    Start Date
    August 15, 2017
     
    Salary
    $69,065/annual
     
    Type
    Faculty
     
    PT/FT
    FT
     
    Location
    Truax Campus
     
    Degree
    Bachelors – Graphic Arts
     
    Where
    UW Stout
     
    License
    ServSafe Certification #9827831
     
    Certifications
     
     
    Experience
    4+ years Cake Designer/Sugar Artist, Self Employed 10+ years Baking Instructor/Independent Contractor, Self Employed 9+ years Project Manager
     
    Name
    Brian Stephens
     
    Title
    Faculty Fellow Instructor for Biology
     
    Start Date
    August 15, 2017
     
    Salary
    $73,437/annual
     
    Type
    Faculty
     
    PT/FT
    FT
     
    Location
    Truax Campus
     
    Degree
    Bachelors – Anthropology Masters – Biological Science Masters – Human Nutrition
     
    Where
    University of Michigan Wayne State University Ohio State University
     
    License
     
     
    Certifications
     
     
    Experience
    2+ years LTE Instructor, here at Madison College 2+ years Lecturer 2+ years Graduate Research Assistant
     
    Name
    Akaylah Jaeke
     
    Title
    Recreation Management Instructor
     
    Start Date
    August 15, 2017
     
    Salary
    $77,344/annual
     
    Type
    Faculty
     
    PT/FT
    FT
     
    Location
    Truax Campus
     
    Degree
    Bachelors – Exercise Physiology Masters – Health and Human Performance
     
    Where
    Washburn University Oklahoma State University
     
    License
     
     
    Certifications
     
     
    Experience
    1+ years Lecturer 3+ years Recreation Adjunct Faculty 3+ years Fitness and Wellness Coordinator
     
    Name
    Lazaro Enriquez
     
    Title
    Student Support Advisor
     
    Start Date
    August 21, 2017
     
    Salary
    $60,860/annual
     
    Type
    PSRP
     
    PT/FT
    FT
     
    Location
    Truax Campus
     
    Degree
    Bachelors – Sociology
     
    Where
    California State University Channel Islands
     
    License
     
     
    Certifications
     
     
    Experience
    2+ years Retention Advisor 3+ years Bilingual Telephone Sales Representative 6+ years Corrections Services Officer
     
    Name
    Matthew Wilkinson
     
    Title
    Electrical Apprenticeship Instructor
     
    Start Date
    August 22, 2017
     
    Salary
    $93,006/annual
     
    Type
    Faculty
     
    PT/FT
    FT
     
    Location
    Commercial Ave Campus
     
    Degree
    Associates – Electrical Apprenticeship Bachelors – Education
     
    Where
    Madison Area Technical College UW Stout
     
    License
     
     
    Certifications
     
     
    Experience
    3+ years LTE Instructor here at Madison College 7+ years Electrician Foreman 9+ years Adjunct Faculty here at Madison College
     
    Name
    Jimmy Hardyman
     
    Title
    Electrical Construction Instructor
     
    Start Date
    August 22, 2017
     
    Salary
    $85,251/annual
     
    Type
    Faculty
     
    PT/FT
    FT
     
    Location
    Commercial Ave Campus
     
    Degree
    Associates – Technical Studies Bachelors – Agricultural Engineering Technology
     
    Where
    Madison Area Technical College UW Platteville
     
    License
     
     
    Certifications
    Master Electrician Certification # 994419 Commercial Electrical Inspector Certification # 994419
     
    Experience
    8+ years LTE Instructor here at Madison College 12+ years Master Electrician 1+ years Electrician Apprentice 2+ years Heavy Equipment Operator
     
    Name
    Lois Heeren
     
    Title
    Physical Education Instructor/Women’s Head Basketball Coach
     
    Start Date
    August 22, 2017
     
    Salary
    $84,190/annual
     
    Type
    Faculty
     
    PT/FT
    FT
     
    Location
    Truax Campus
     
    Degree
    Bachelors – Physical Education Masters – Administration of Fitness/Wellness Program
     
    Where
    Northeast Missouri State University University of Iowa
     
    License
     
     
    Certifications
     
     
    Experience
    1+ years LTE Instructor here at Madison College 17+ years Head Women’s Basketball Coach/Exercise and Sport Lecturer
     

     

    THE PRESIDENT RECOMMENDS APPROVAL OF RESIGNATIONS AND SEPARATIONS

    EMPLOYEE
    POSITION
    EFFECTIVE DATE
     
    Quinlan Shanley
    Senior Business Intelligence and Data Engineer
    August 2, 2017
     

     

    THE PRESIDENT RECOMMENDS APPROVAL OF RETIREMENT

    EMPLOYEE
    POSITION
    EFFECTIVE DATE
    YEARS OF SERVICE
     
    John Fahey
    Barber/Cosmetology Instructor
    August 1, 2017
    44
     

     

  2. AUGUST 2 AGENDA

    July 26, 2017

    MEETING NOTICE

    NOTICE IS HEREBY GIVEN that the Madison Area Technical College District Board will participate in a retreat at 1:00 p.m. on Wednesday, August 2, 2017, in Room B2204, to consider Board End Statements, 2017-18 priorities, monitoring report framework, and future Board development activities.

    NOTICE IS FURTHER HEREBY GIVEN that the Madison Area Technical College District Board will meet in executive session at 4:30 p.m. in Room 148D, to consider employment, promotion, compensation or performance evaluation data as authorized in Section 19.85 (1) (c), Wis. Stats., and for the purpose of receiving an update on strategy, and terms and conditions, concerning negotiation of the acquisition of real estate as authorized by Section 19.85 (1) (e) Wis. Stats.

    NOTICE IS FURTHER HEREBY GIVEN that immediately following executive session, and anticipated no earlier than 4:45 p.m., the Madison Area Technical College District Board will meet in Room AB148D to conduct Board development activities.

    NOTICE IS FURTHER HEREBY GIVEN that the Madison Area Technical College District Board will meet at 5:30 p.m., in Room D1630B, to consider the following:

    1. CALL TO ORDER
      1. Compliance with Open Meeting Law
    2. ROUTINE BUSINESS MATTERS
      1. Approval of July 10, 2017, Meeting Minutes
      2. Public Comments
    3. NEW BUSINESS
      1. Communications
        1. Board Chair’s Report
          1. Future Meeting & Event Schedule
        2. Student Liaison Report
        3. College/Campus Announcements
        4. President’s Report
      1. Action Items
        1. Capital Projects Borrowing
          1. Resolution Awarding the Sale of $8,290,000 General Obligation Promissory Notes, Series 2017-18A
        2. Consent Agenda
          1. Consideration of Approval of Tentative Agreement with Madison Area Technical College Full-Time Faculty and Paraprofessional and School Related Personnel (PSRP) Union Local 243
          2. April-June 2017 38.14 service contracts
          3. Request for proposals/request for bids/sole sources
          4. Supplier payments greater than or equal to $2,500 and schedule of checks issued for the period June 16, 2017, through July 15, 2017
          5. Employment of personnel
          6. Resignations and Separations
          7. Retirements
    4. CALENDAR OF EVENTS

      Board Meetings

      September 6, 2017
      October 4, 2017
      November 1, 2017
      December 6, 2017

      Wisconsin Technical College District Boards Association
      November 1-4, 2017: Pewaukee

      Association of Community College Trustees Leadership Conference
      September 25-28, 2017: Las Vegas

    5. ADJOURN

      cc: News Media
      Madison College Board
      Legal Counsel
      Administrative Staff
      Full-Time Faculty/ESP Local 243
      Part-Time Faculty

       

    A meeting of the Madison Area Technical College District Board was held July 10, 2017, at Madison Area Technical College, 1701 Wright Street, Madison, Wisconsin.

    Board members present: Kelly Crombie, Arlyn Halvorson, Joseph Hasler, Frances Huntley-Cooper, Shawn Pfaff, Shiva Bidar-Sielaff, and Marcia Whittington.

    Also present: Jack E. Daniels, President; Jon Anderson, Legal Counsel; Tim Casper, Vice-President of Institutional Learning & Effectiveness; Keith Cornille, Executive Vice- President and Chief Student Services Officer; Mark Thomas, Vice-President of Administrative Services and Chief Financial Officer; Jeff Reeves, Vice-President of Human Resources; Turina Bakken, Provost; Valentina Ahedo, Metro Campuses Dean; Alex Hipler, Board Student Representative; and, Kristin Rolling-Recording Secretary.

    Others present: Geoff Bradshaw, International Education Director; and, Tina Marshalek, Student Senate President.

    Call to Order I

    The meeting was duly noticed and called to order at 5:36 p.m.

    Organizational Meeting II

    Oath of Office for Newly Appointed and Reappointed Board Members II A

    Mr. Kelly Crombie and Ms. Frances Huntley-Cooper were administered the oral oath of office for newly appointed and reappointed board members. The three-year term of newly appointed Board member Dr. Elton J. Crim, Jr. began at this time also.

    Election of FY2017-18 District Board Officers II B

    Ms. Huntley-Cooper presented the Ad Hoc Nominations Committee final recommendations for FY2017-18 Board officers:

    Board Chair: Mr. Joseph Hasler

    Board Vice Chair: Mr. Arlyn Halvorson

    Board Secretary: Ms. Frances Huntley-Cooper

    Board Treasurer: Ms. Shiva Bidar-Sielaff

    Ms. Huntley-Cooper confirmed that there were no additional nominations from the floor.

    There was a motion by Mr. Pfaff, seconded by Mr. Crombie, to accept the FY2017- 18 slate of officers as recommended by the Ad Hoc Nominations Committee. Motion carried.

    Appointment of Representatives to Wisconsin Technical College District Boards Association Board of Directors and Standing Committees II C

    Mr. Hasler reported that the Wisconsin Technical College (WTC) District Boards Association requested that each district appoint or confirm representatives to the association’s standing committees. As Mr. Hasler has completed the first year of a two-year term on the District Boards Association’s Board of Directors, Madison College does not need to select a board of director member.

    There was discussion regarding representation on WTCS District Boards Association committees and board of directors for FY2017-18. The following assignments were confirmed:

    Board of Directors Mr. Hasler

    External Partnerships Dr. Crim

    Bylaws, Policies and Procedures: Ms. Huntley-Cooper & Ms. Bidar-Sielaff

    FY2017-18 Board Meeting Schedule II D

    Mr. Hasler reported that the District Board will continue to meet on the first Wednesday of each month.

    Routine Business Matters III

    Approval of Meeting Minutes III A

    There was a motion by Ms. Bidar-Sielaff, seconded by Ms. Whittington, to approve the meeting minutes of June 7, 2017, as submitted. Motion carried.

    Public Comments III B

    Tina Marshalek, Student Senate President, shared that the Student Senate continues to research and discuss student hunger and homelessness. The Student Senate is also planning a student survey related to students’ experiences and needs related to transitioning programs from the Downtown Education Center.

    New Business IV

    Communications IV A

    Board Chair’s Report IV A 1

    Future Meeting & Event Schedule IV A 1 a

    Mr. Hasler reviewed the schedule for upcoming meetings and college events.

    Student Liaison Report IV A 2

    There was no student liaison report.

    College/Campus Announcements IV A 3

    Ms. Ahedo shared recent events at the Madison Metro campuses.

    Dr. Bakken reported that Madison College volunteers recently completed their efforts with Volunteer Income Tax Assistance (VITA), logging 286 volunteer service hours and helped 109 clients prepare their tax returns.

    Dr. Cornille introduced Tom Wozniak, the faculty advisor of the Madison College Skills USA team, and three Madison College Skills USA participants who recently competed at the National Leadership and Skills Conference at Louisville, Kentucky. Alexandra Christensen received a gold medal in the Advertising Design competition, and Amadeo Verstegen and Timothy Myers competed as a team in the Additive Manufacturing completion and received a bronze medal.

    Dr. Casper reported that the Wisconsin Legislature continues their work on the state’s biennial budget.

    President’s Report IV A 4

    Dr. Daniels congratulated Mr. Crombie and Ms. Huntley-Cooper on their reappointments to the District Board, and also welcomed the newly-elected Board officers to their roles.

    Dr. Daniels also congratulated several Madison college faculty members who were recently recognized with awards: Mary Hoffman, instructor and co-program director in Dental Hygiene, was named the American Dental Hygienists Association's 2017 Educator of the Year; Lisa A. Seidman, Ph.D., adjunct instructor and recently retired Biotechnology program director, was named 2017 Educator of the Year by the High Impact Technology Exchange Conference (HI-TEC); Janet Sperstad, CMP, Meeting and Event Management program director for Madison College, will be inducted into the Events Industry Council Hall of Leaders at an October industry event in Las Vegas.

    Dr. Daniels reported that the PSRP and the Full-Time Faculty formally ratified the Base Wage Agreements for 2017-2018. The College will begin to implement the agreements and bring the agreements back to the Board for approval at the August meeting.

    FY2016-17 International Student Out-Of-State Tuition Remission IV A 4 a

    Dr. Daniels introduced Dr. Geoff Bradshaw to report on FY2016-17 International Student Out-Of-State Tuition Remission. Dr. Bradshaw presented an overview of the College’s Center for International Education including education abroad, international students, and curriculum internationalization.

    International Travel Authorizations IV A 4 b

    Dr. Daniels informed the Board of approved international travel trips that will provide staff professional development and student exchange and recruitment opportunities.

    Facilities Update IV A 4 c

    Dr. Daniels introduced Mr. Thomas to provide an update on various facilities projects.

    Mr. Thomas shared information related to current projects that include the Administration Building, the Gateway Enrollment Center, the College and Career Transition Center, Recreation Management, and the Bookstore. He also shared information related to the planning process for the three and ten year facilities master plans.

    Action Items IV B

    Capital Projects Borrowing IV B 1

    Resolution Authorizing the Issuance of Not to Exceed $8,290,000 General Obligation Promissory Notes, Series 2017-18A; and Setting the Sale Therefor IV B 1 a

    Mr. Thomas stated that the District Board was being asked to approve a resolution totaling $8,290,000, which is the authorization to begin the borrow process and includes $245,000 for site work, $1,255,000 for building remodeling and improvement, and $6,790,000 for the cost of acquisition of movable equipment and technology. If approved by the District Board, a resolution will be presented at the August 2, 2017, meeting to award the sale of the bonds to the lowest bidder from the bidding process.

    There was a motion by Mr. Pfaff, seconded by Ms. Bidar-Sielaff, to adopt the Resolution Authorizing The Issuance Of Not To Exceed $8,290,000 General Obligation Promissory Notes, Series 2017-18A; And Setting The Sale Therefor. Motion carried.

    Consent Agenda IV B 2

    General fund financial report as of May 31, 2017 IV B 2 a

    Request for proposals/requests for bids/sole sources IV B 2 b

    Supplier payments greater than or equal to $2,500 and schedule of checks issued for the period May 16, 2017, through June 15, 2017 IV B 2 c

    Employment of personnel IV B 2 d

    Resignations and separations IV B 2 e

    Retirements IV B 2 f

    There was a motion by Mr. Crombie, seconded by Ms. Bidar-Sielaff, to approve Consent Agenda items IV.B.2.a. through f. as submitted. Motion carried.

    Adjournment V

    There was a motion by Ms. Bidar-Sielaff, seconded by Ms. Whittington, to adjourn. Motion carried.

    The meeting adjourned at 6:47 p.m.

    line
    Shiva Bidar-Sielaff, Secretary


    DATE: August 2, 2017

    TOPIC: Resolution Awarding the Sale of $8,290,000 General Obligation Promissory Notes, Series 2017-18A

    ISSUE: On July 10, 2017, the Madison Area Technical College District Board approved authorizing the sale of $8,290,000 of General Obligation Promissory Notes. The issuance of the notes is for the public purpose of the acquisition of movable equipment and technology costing $1,000 or more per unit or set ($6,790,000); for the purpose of paying the cost of building remodeling and improvement projects ($1,255,000); and for the purpose of site work ($245,000). These activities were included in the FY 2017-2018 capital projects budget approved by the Board on June 7, 2017.

    Michele Wiberg of PMA Securities, Inc. will provide information on the winning bidder, purchase price, interest rates, and tax levies at the board meeting August 2, 2017. Attached is the draft copy of the Resolution. The final version will be delivered at the meeting.

    RECOMMENDATION:

    Adopt the Resolution Awarding the Sale of $8,290,000 General Obligation Promissory Notes, Series 2017-18A.

     

    DRAFT

    RESOLUTION NO.

    RESOLUTION AWARDING THE SALE OF $8,290,000 GENERAL OBLIGATION PROMISSORY NOTES, SERIES 2017-18A

    WHEREAS, on July 10, 2017, the District Board of the Madison Area Technical College District, Adams, Columbia, Dane, Dodge, Green, Iowa, Jefferson, Juneau, Marquette, Richland, Rock and Sauk Counties, Wisconsin (the "District") adopted a resolution entitled "Resolution Authorizing the Issuance of Not to Exceed $8,290,000 General Obligation Promissory Notes, Series 2017-18A; and Setting the Sale of the Notes" (the "Authorizing Resolution") which authorized the issuance of general obligation promissory notes (the "Notes") in the amount of $1,255,000 for the public purpose of paying the cost of building remodeling and improvement projects; in the amount of $6,790,000 for the public purpose of paying the cost of acquisition of movable equipment; and in the amount of $245,000 for the public purpose of paying the cost of site improvement projects (collectively, the "Project");

    WHEREAS, the District caused Notices to Electors to be published in the Wisconsin State Journal on July 15, 2017 giving notice of adoption of the Authorizing Resolution, identifying where and when the Authorizing Resolution could be inspected, and advising electors of their right to petition for a referendum on the question of the issuance of general obligation promissory notes to finance building remodeling and improvement projects and the acquisition of movable equipment within thirty (30) days of publication of the Notices with respect to the Project;

    WHEREAS, no petition for referendum has been filed with the District and the time to file such a petition expires on August 14, 2017;

    WHEREAS, the District has directed PMA Securities, Inc. ("PMA") to take the steps necessary to sell the Notes to pay the cost of the Project;

    WHEREAS, PMA, in consultation with the officials of the District, prepared an Official Notice of Sale (a copy of which is attached hereto as Exhibit A and incorporated herein by this reference) setting forth the details of and the bid requirements for the Notes and indicating that the Notes would be offered for public sale on August 2, 2017;

    WHEREAS, the Secretary (in consultation with PMA) caused notice of the sale of the Notes to be published and/or announced and caused the Official Notice of Sale to be distributed to potential bidders offering the Notes for public sale;

    WHEREAS, the District has duly received bids for the Notes as described on the Bid Tabulation attached hereto as Exhibit B and incorporated herein by this reference (the "Bid Tabulation"); and

    WHEREAS, it has been determined that the bid proposal (the "Proposal") submitted by the financial institution listed first on the Bid Tabulation fully complies with the bid requirements set forth in the Official Notice of Sale and is deemed to be the most advantageous to the District. PMA has recommended that the District accept the Proposal. A copy of said Proposal submitted by such institution (the "Purchaser") is attached hereto as Exhibit C and incorporated herein by this reference.

    NOW, THEREFORE, BE IT RESOLVED by the District Board of the District that:

    DRAFT

    Section 1. Ratification of the Official Notice of Sale and Offering Materials. The District Board of the District hereby ratifies and approves the details of the Notes set forth in Exhibit A attached hereto as and for the details of the Notes. The Official Notice of Sale of the District and any other offering materials prepared and circulated by PMA are hereby ratified and approved in all respects. All actions taken by officers of the District and PMA in connection with the preparation and distribution of the Official Notice of Sale and any other offering materials are hereby ratified and approved in all respects.

    Section 1A. Authorization and Award of the Notes. For the purpose of paying the cost of the Project, there shall be borrowed pursuant to Section 67.12(12), Wisconsin Statutes, the principal sum of EIGHT MILLION TWO HUNDRED NINETY THOUSAND DOLLARS ($8,290,000) from the Purchaser in accordance with the terms and conditions of the Proposal. The Proposal of the Purchaser offering to purchase the Notes for the sum set forth on the Proposal (as modified on the Bid Tabulation and reflected in the Pricing Summary referenced below and incorporated herein), plus accrued interest to the date of delivery, is hereby accepted (subject to the condition that no valid petition for referendum is filed by the close of business on July 14, 2017 with respect to the Notes). The Chairperson or other appropriate officer or officers of the District are authorized and directed to execute an acceptance of the Proposal on behalf of the District. The good faith deposit of the Purchaser shall be retained by the District Treasurer and applied in accordance with the Official Notice of Sale, and any good faith deposits submitted by unsuccessful bidders shall be promptly returned. The Notes shall bear interest at the rates set forth on the Proposal.

    Section 2. Terms of the Notes. The Notes shall be designated "General Obligation Promissory Notes, Series 2017-18A"; shall be issued in the aggregate principal amount of $8,290,000; shall be dated their date of issuance; shall be in the denomination of $5,000 or any integral multiple thereof; shall be numbered R-1 and upward; and shall bear interest at the rates per annum and mature on March 1 of each year, in the years and principal amounts as set forth on the Pricing Summary attached hereto as Exhibit D-1 and incorporated herein by this reference. Interest shall be payable semi-annually on March 1 and September 1 of each year commencing on March 1, 2018. Interest shall be computed upon the basis of a 360-day year of twelve 30-day months and will be rounded pursuant to the rules of the Municipal Securities Rulemaking Board. The schedule of principal and interest payments due on the Notes is set forth on the Debt Service Schedule attached hereto as Exhibit D-2 and incorporated herein by this reference (the "Schedule").

    Section 3. Redemption Provisions. The Notes shall not be subject to optional redemption.

    Section 4. Form of the Notes. The Notes shall be issued in registered form and shall be executed and delivered in substantially the form attached hereto as Exhibit E and incorporated herein by this reference.

    Section 5. Tax Provisions.

    1. Direct Annual Irrepealable Tax Levy. For the purpose of paying the principal of and interest on the Notes as the same becomes due, the full faith, credit and resources of the District are hereby irrevocably pledged, and there is hereby levied upon all of the taxable property of the District a direct annual irrepealable tax in the years 2017 through 2019 for payments due in the years 2018 through 2020 in the amounts set forth on the Schedule.
    2. Tax Collection. So long as any part of the principal of or interest on the Notes remains unpaid, the District shall be and continue without power to repeal such levy or obstruct the collection of said tax until all such payments have been made or provided for. After the issuance of the Notes, said tax shall be, from year to year, carried onto the tax roll of the District and collected in addition to all other taxes and in the same manner and at the same time as other taxes of the District for said years are collected, except that the amount of tax carried onto the tax roll may be reduced in any year by the amount of any surplus money in the Debt Service Fund Account created below.
    3. Additional Funds. If at any time there shall be on hand insufficient funds from the aforesaid tax levy to meet principal and/or interest payments on said Notes when due, the requisite amounts shall be paid from other funds of the District then available, which sums shall be replaced upon the collection of the taxes herein levied.

    Section 6. Segregated Debt Service Fund Account.

    1. Creation and Deposits. There be and there hereby is established in the treasury of the District, if one has not already been created, a debt service fund, separate and distinct from every other fund, which shall be maintained in accordance with generally accepted accounting principles. Debt service or sinking funds established for obligations previously issued by the District may be considered as separate and distinct accounts within the debt service fund.

      Within the debt service fund, there hereby is established a separate and distinct account designated as the "Debt Service Fund Account for $8,290,000 General Obligation Promissory Notes, Series 2017-18A" (the "Debt Service Fund Account") and such account shall be maintained until the indebtedness evidenced by the Notes is fully paid or otherwise extinguished. The District Treasurer shall deposit in the Debt Service Fund Account (i) all accrued interest received by the District at the time of delivery of and payment for the Notes; (ii) any premium which may be received by the District above the par value of the Notes and accrued interest thereon; (iii) all money raised by the taxes herein levied and any amounts appropriated for the specific purpose of meeting principal of and interest on the Notes when due; (iv) such other sums as may be necessary at any time to pay principal of and interest on the Notes when due; (v) surplus monies in the Borrowed Money Fund as specified below; and (vi) such further deposits as may be required by Section 67.11, Wisconsin Statutes.

    2. Use and Investment. No money shall be withdrawn from the Debt Service Fund Account and appropriated for any purpose other than the payment of principal of and interest on the Notes until all such principal and interest has been paid in full and the Notes canceled; provided (i) the funds to provide for each payment of principal of and interest on the Notes prior to the scheduled receipt of taxes from the next succeeding tax collection may be invested in direct obligations of the United States of America maturing in time to make such payments when they are due or in other investments permitted by law; and (ii) any funds over and above the amount of such principal and interest payments on the Notes may be used to reduce the next succeeding tax levy, or may, at the option of the District, be invested by purchasing the Notes as permitted by and subject to Section 67.11(2)(a), Wisconsin Statutes, or in permitted municipal investments under the pertinent provisions of the Wisconsin Statutes ("Permitted Investments"), which investments shall continue to be a part of the Debt Service Fund Account. Any investment of the Debt Service Fund Account shall at all times conform with the provisions of the Internal Revenue Code of 1986, as amended (the "Code") and any applicable Treasury Regulations (the "Regulations").

    3. Remaining Monies. When all of the Notes have been paid in full and canceled, and all Permitted Investments disposed of, any money remaining in the Debt Service Fund Account shall be transferred and deposited in the general fund of the District, unless the District Board directs otherwise.

    Section 7. Proceeds of the Notes; Segregated Borrowed Money Fund. The proceeds of the Notes (the "Note Proceeds") (other than any premium and accrued interest which must be paid at the time of the delivery of the Notes into the Debt Service Fund Account created above) shall be deposited into a special fund separate and distinct from all other funds of the District and disbursed solely for the purpose or purposes for which borrowed or for the payment of the principal of and the interest on the Notes. Monies in the Borrowed Money Fund may be temporarily invested in Permitted Investments. Any monies, including any income from Permitted Investments, remaining in the Borrowed Money Fund after the purpose or purposes for which the Notes have been issued have been accomplished, and, at any time, any monies as are not needed and which obviously thereafter cannot be needed for such purpose(s) shall be deposited in the Debt Service Fund Account.

    Section 8. No Arbitrage. All investments made pursuant to this Resolution shall be Permitted Investments, but no such investment shall be made in such a manner as would cause the Notes to be "arbitrage bonds" within the meaning of Section 148 of the Code or the Regulations and an officer of the District, charged with the responsibility for issuing the Notes, shall certify as to facts, estimates, circumstances and reasonable expectations in existence on the date of delivery of the Notes to the Purchaser which will permit the conclusion that the Notes are not "arbitrage bonds," within the meaning of the Code or Regulations.

    Section 9. Compliance with Federal Tax Laws. (a) The District represents and covenants that the projects financed by the Notes and the ownership, management and use of the projects will not cause the Notes to be "private activity bonds" within the meaning of Section 141 of the Code. The District further covenants that it shall comply with the provisions of the Code to the extent necessary to maintain the tax-exempt status of the interest on the Notes including, if applicable, the rebate requirements of Section 148(f) of the Code. The District further covenants that it will not take any action, omit to take any action or permit the taking or omission of any action within its control (including, without limitation, making or permitting any use of the proceeds of the Notes) if taking, permitting or omitting to take such action would cause any of the Notes to be an arbitrage bond or a private activity bond within the meaning of the Code or would otherwise cause interest on the Notes to be included in the gross income of the recipients thereof for federal income tax purposes. The Secretary or other officer of the District charged with the responsibility of issuing the Notes shall provide an appropriate certificate of the District certifying that the District can and covenanting that it will comply with the provisions of the Code and Regulations.

    (b) The District also covenants to use its best efforts to meet the requirements and restrictions of any different or additional federal legislation which may be made applicable to the Notes provided that in meeting such requirements the District will do so only to the extent consistent with the proceedings authorizing the Notes and the laws of the State of Wisconsin and to the extent that there is a reasonable period of time in which to comply.

    Section 10. Execution of the Notes; Closing; Professional Services. The Notes shall be issued in printed form, executed on behalf of the District by the manual or facsimile signatures of the Chairperson and Secretary, authenticated, if required, by the Fiscal Agent (defined below), sealed with its official or corporate seal, if any, or a facsimile thereof, and delivered to the Purchaser upon payment to the District of the purchase price thereof, plus accrued interest to the date of delivery (the "Closing"). The facsimile signature of either of the officers executing the Notes may be imprinted on the Notes in lieu of the manual signature of the officer but, unless the District has contracted with a fiscal agent to authenticate the Notes, at least one of the signatures appearing on each Note shall be a manual signature. In the event that either of the officers whose signatures appear on the Notes shall cease to be such officers before the Closing, such signatures shall, nevertheless, be valid and sufficient for all purposes to the same extent as if they had remained in office until the Closing. The aforesaid officers are hereby authorized and directed to do all acts and execute and deliver the Notes and all such documents, certificates and acknowledgements as may be necessary and convenient to effectuate the Closing. The District hereby authorizes the officers and agents of the District to enter into, on its behalf, agreements and contracts in conjunction with the Notes, including but not limited to agreements and contracts for legal, trust, fiscal agency, disclosure and continuing disclosure, and rebate calculation services. Any such contract heretofore entered into in conjunction with the issuance of the Notes is hereby ratified and approved in all respects.

    Section 11. Payment of the Notes; Fiscal Agent. The principal of and interest on the Notes shall be paid by the District Secretary or District Treasurer (the "Fiscal Agent").

    Section 12. Persons Treated as Owners; Transfer of Notes. The District shall cause books for the registration and for the transfer of the Notes to be kept by the Fiscal Agent. The person in whose name any Note shall be registered shall be deemed and regarded as the absolute owner thereof for all purposes and payment of either principal or interest on any Note shall be made only to the registered owner thereof. All such payments shall be valid and effectual to satisfy and discharge the liability upon such Note to the extent of the sum or sums so paid.

    Any Note may be transferred by the registered owner thereof by surrender of the Note at the office of the Fiscal Agent, duly endorsed for the transfer or accompanied by an assignment duly executed by the registered owner or his attorney duly authorized in writing. Upon such transfer, the Chairperson and Secretary shall execute and deliver in the name of the transferee or transferees a new Note or Notes of a like aggregate principal amount, series and maturity and the Fiscal Agent shall record the name of each transferee in the registration book. No registration shall be made to bearer. The Fiscal Agent shall cancel any Note surrendered for transfer.

    The District shall cooperate in any such transfer, and the Chairperson and Secretary are authorized to execute any new Note or Notes necessary to effect any such transfer.

    Section 13. Record Date. The 15th day of the calendar month next preceding each interest payment date shall be the record date for the Notes (the "Record Date"). Payment of interest on the Notes on any interest payment date shall be made to the registered owners of the Notes as they appear on the registration book of the District at the close of business on the Record Date.

    Section 14. Utilization of The Depository Trust Company Book-Entry-Only System. In order to make the Notes eligible for the services provided by The Depository Trust Company, New York, New York ("DTC"), the District agrees to the applicable provisions set forth in the Blanket Issuer Letter of Representations, which the Secretary or other authorized representative of the District is authorized and directed to execute and deliver to DTC on behalf of the District to the extent an effective Blanket Issuer Letter of Representations is not presently on file in the District office.

    Section 15. Official Statement. The District Board hereby approves the Preliminary Official Statement with respect to the Notes and deems the Preliminary Official Statement as "final" as of its date for purposes of SEC Rule 15c2-12 promulgated by the Securities and Exchange Commission pursuant to the Securities and Exchange Act of 1934 (the "Rule"). All actions taken by officers of the District in connection with the preparation of such Preliminary Official Statement and any addenda to it or final Official Statement are hereby ratified and approved. In connection with the Closing, the appropriate District official shall certify the Preliminary Official Statement and any addenda or final Official Statement. The Secretary shall cause copies of the Preliminary Official Statement and any addenda or final Official Statement to be distributed to the Purchaser.

    Section 16. Undertaking to Provide Continuing Disclosure. The District hereby covenants and agrees, for the benefit of the owners of the Notes, to enter into a written undertaking (the "Undertaking") if required by the Rule to provide continuing disclosure of certain financial information and operating data and timely notices of the occurrence of certain events in accordance with the Rule. The Undertaking shall be enforceable by the owners of the Notes or by the Purchaser on behalf of such owners (provided that the rights of the owners and the Purchaser to enforce the Undertaking shall be limited to a right to obtain specific performance of the obligations thereunder and any failure by the District to comply with the provisions of the Undertaking shall not be an event of default with respect to the Notes).

    To the extent required under the Rule, the Chairperson and Secretary, or other officer of the District charged with the responsibility for issuing the Notes, shall provide a Continuing Disclosure Certificate for inclusion in the transcript of proceedings, setting forth the details and terms of the District's Undertaking.

    Section 17. Record Book. The Secretary shall provide and keep the transcript of proceedings as a separate record book (the "Record Book") and shall record a full and correct statement of every step or proceeding had or taken in the course of authorizing and issuing the Notes in the Record Book.

    Section 18. Bond Insurance. If the Purchaser determines to obtain municipal bond insurance with respect to the Notes, the officers of the District are authorized to take all actions necessary to obtain such municipal bond insurance. The Chairperson and Secretary are authorized to agree to such additional provisions as the bond insurer may reasonably request and which are acceptable to the Chairperson and Secretary including provisions regarding restrictions on investment of Note proceeds, the payment procedure under the municipal bond insurance policy, the rights of the bond insurer in the event of default and payment of the Notes by the bond insurer and notices to be given to the bond insurer. In addition, any reference required by the bond insurer to the municipal bond insurance policy shall be made in the form of Note provided herein.

    Section 19. Conflicting Resolutions; Severability; Effective Date. All prior resolutions, rules or other actions of the District Board or any parts thereof in conflict with the provisions hereof shall be, and the same are, hereby rescinded insofar as the same may so conflict. In the event that any one or more provisions hereof shall for any reason be held to be illegal or invalid, such illegality or invalidity shall not affect any other provisions hereof. The foregoing shall take effect immediately upon adoption and approval in the manner provided by law.

    Adopted, approved and recorded August 2, 2017.

    ATTEST:

    Joseph J. Hasler Chairperson

    Frances M. Huntley-Cooper Secretary

    (SEAL)

     

    DRAFT


    EXHIBIT A

    Official Notice of Sale

    To be provided by PMA Securities, Inc. and incorporated into the Resolution. (See Attached)

     

    DRAFT


    EXHIBIT B

    Bid Tabulation

    To be provided by PMA Securities, Inc. and incorporated into the Resolution. (See Attached)

     

    DRAFT


    EXHIBIT C

    Winning Bid

    To be provided by PMA Securities, Inc. and incorporated into the Resolution. (See Attached)

     

    DRAFT


    EXHIBIT D-1

    Pricing Summary

    To be provided by PMA Securities, Inc. and incorporated into the Resolution. (See Attached)

     

    DRAFT


    EXHIBIT D-2

    Debt Service Schedule and Irrepealable Tax Levies

    To be provided by PMA Securities, Inc. and incorporated into the Resolution. (See Attached)

     

     


    DRAFT


    EXHIBIT E

    (Form of Note)

    UNITED STATES OF AMERICA

    REGISTERED STATE OF WISCONSIN DOLLARS ADAMS, COLUMBIA, DANE, DODGE, GREEN, IOWA, JEFFERSON, JUNEAU, MARQUETTE, RICHLAND, ROCK AND SAUK COUNTIES

    NO. R-

    MADISON AREA TECHNICAL COLLEGE DISTRICT $ GENERAL OBLIGATION PROMISSORY NOTE, SERIES 2017-18A

    MATURITY DATE: March 1,

    ORIGINAL DATE OF ISSUE: , 2017

    INTEREST RATE: %

    CUSIP:

    DEPOSITORY OR ITS NOMINEE NAME: CEDE & CO.

    PRINCIPAL AMOUNT: THOUSAND DOLLARS ($ )

    FOR VALUE RECEIVED, the Madison Area Technical College District, Adams, Columbia, Dane, Dodge, Green, Iowa, Jefferson, Juneau, Marquette, Richland, Rock and Sauk Counties, Wisconsin (the "District"), hereby acknowledges itself to owe and promises to pay to the Depository or its Nominee Name (the "Depository") identified above (or to registered assigns), on the maturity date identified above, the principal amount identified above, and to pay interest thereon at the rate of interest per annum identified above, all subject to the provisions set forth herein regarding redemption prior to maturity. Interest shall be payable semi-annually on March 1 and September 1 of each year commencing on March 1, 2018 until the aforesaid principal amount is paid in full. Both the principal of and interest on this Note are payable to the registered owner in lawful money of the United States. Interest payable on any interest payment date shall be paid by wire transfer to the Depository in whose name this Note is registered on the Bond Register maintained by the Secretary or District Treasurer (the "Fiscal Agent") or any successor thereto at the close of business on the 15th day of the calendar month next preceding each interest payment date (the "Record Date"). This Note is payable as to principal upon presentation and surrender hereof at the office of the Fiscal Agent.

    For the prompt payment of this Note together with interest hereon as aforesaid and for the levy of taxes sufficient for that purpose, the full faith, credit and resources of the District are hereby irrevocably pledged.

    This Note is one of an issue of Notes aggregating the principal amount of $8,290,000, all of which are of like tenor, except as to denomination, interest rate, and maturity date, issued by the District pursuant to the provisions of Section 67.12(12), Wisconsin Statutes, for the public purposes of paying the cost of building remodeling and improvement project ($1,255,000); the acquisition of movable equipment ($6,790,000); and site improvement projects ($245,000), as authorized by resolutions adopted on July 10, 2017 and August 2, 2017. Said resolutions are recorded in the official minutes of the District Board for said dates.

    This Note is not subject to optional redemption.

    It is hereby certified and recited that all conditions, things and acts required by law to exist or to be done prior to and in connection with the issuance of this Note have been done, have existed and have been performed in due form and time; that the aggregate indebtedness of the District, including this Note and others issued simultaneously herewith, does not exceed any limitation imposed by law or the Constitution of the State of Wisconsin; and that a direct annual irrepealable tax has been levied sufficient to pay this Note, together with the interest thereon, when and as payable.

    This Note is transferable only upon the books of the District kept for that purpose at the office of the Fiscal Agent, only in the event that the Depository does not continue to act as depository for the Notes, and the District appoints another depository, upon surrender of the Notes to the Fiscal Agent, by the registered owner in person or his duly authorized attorney, together with a written instrument of transfer (which may be endorsed hereon) satisfactory to the Fiscal Agent duly executed by the registered owner or his duly authorized attorney. Thereupon a new fully registered Note in the same aggregate principal amount shall be issued to the new depository in exchange therefor and upon the payment of a charge sufficient to reimburse the District for any tax, fee or other governmental charge required to be paid with respect to such registration. The Fiscal Agent shall not be obliged to make any transfer of the Notes after the Record Date. The Fiscal Agent and District may treat and consider the Depository in whose name this Note is registered as the absolute owner hereof for the purpose of receiving payment of, or on account of, the principal or redemption price hereof and interest due hereon and for all other purposes whatsoever. The Notes are issuable solely as negotiable, fully-registered Notes without coupons in the denomination of $5,000 or any integral multiple thereof.

    No delay or omission on the part of the owner hereof to exercise any right hereunder shall impair such right or be considered as a waiver thereof or as a waiver of or acquiescence in any default hereunder.

    IN WITNESS WHEREOF, the Madison Area Technical College District, Adams, Columbia, Dane, Dodge, Green, Iowa, Jefferson, Juneau, Marquette, Richland, Rock and Sauk Counties, Wisconsin, by its governing body, has caused this Note to be executed for it and in its name by the manual or facsimile signatures of its duly qualified Chairperson and Secretary; and to be sealed with its official or corporate seal, if any, all as of the original date of issue specified above.

    MADISON AREA TECHNICAL COLLEGE DISTRICT,

    ADAMS, COLUMBIA, DANE, DODGE, GREEN, IOWA, JEFFERSON, JUNEAU, MARQUETTE, RICHLAND, ROCK AND SAUK COUNTIES, WISCONSIN

    By: _ Joseph J. Hasler

    Chairperson

    (SEAL)

    By: _ Frances M. Huntley-Cooper Secretary

    ASSIGNMENT

    FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto

    line
    (Name and Address of Assignee)

    (Social Security or other Identifying Number of Assignee)

     

    the within Note and all rights thereunder and hereby irrevocably constitutes and appoints

    , Legal Representative, to transfer said Note on the books kept for registration thereof, with full power of substitution in the premises.

    Dated:

    Signature Guaranteed:

    (e.g. Bank, Trust Company (Depository or Nominee Name) or Securities Firm)

     

    NOTICE: This signature must correspond with the name of the Depository or Nominee Name as it appears upon the face of the within Note in every particular, without alteration or enlargement or any change whatever.

    (Authorized Officer)


    DATE: August 2, 2017

    TOPIC: Consideration of Approval of Tentative Agreement with Madison Area Technical College Full-Time Faculty and Paraprofessional School Related Personnel (PSRP) Union (Local 243-AFT Wisconsin)

    ISSUE: The College and the Full-Time Faculty and PSRP Union (Local 243-AFT Wisconsin) have reached tentative agreements for a contract covering July 1, 2017 – June 30, 2018. The Tentative Agreements are within the parameters established by the Madison Area Technical College District Board. The agreements provide for an increase of 1.26% in base wages for 2017-2018. The negotiated adjustments are in line with the limits established by the Department of Revenue and Wisconsin Employment Relations Commission.

    The membership of the Full-Time Faculty and PSRP Union (Local 243- AFT Wisconsin) have ratified the tentative agreements.

    ACTION: Approve the Tentative Agreements with both the Full-Time Faculty and PSRP Union (Local 243-AFT Wisconsin).


    MADISON AREA TECHNICAL COLLEGE DISTRICT

    38.14 Contract Estimated Full Cost Recovery Report FY 16-17, for the period of Apr -Jun 2017

    • Contract No: 2017-0032
    • Service Recipient: Department of Children & Families
    • Type of Service & Service Description: 1.21 Meeting Facilitation & Effective Meetings, Fall 2016
    • A Contract Amount: 1,400.00
    • B Estimated Direct Cost: 680.27
    • C Estimated Direct & Indirect Cost: 817.60
    • D Profit (or) Loss (A-C): 582.40
    • Rationale for (-) only:
    • Contract No: 2017-0074
    • Service Recipient: Multiple Recipient
    • Type of Service & Service Description: 1.45 Leadership Development Educational Series
    • A Contract Amount: 4,851.00
    • B Estimated Direct Cost: 2,793.37
    • C Estimated Direct & Indirect Cost: 3,366.19
    • D Profit (or) Loss (A-C): 1,484.81
    • Rationale for (-) only:
    • Contract No: 2017-0106
    • Service Recipient: Department of Children & Families
    • Type of Service & Service Description: 1.21 Intermediate Project Management
    • A Contract Amount: 5,538.00
    • B Estimated Direct Cost: 3,138.52
    • C Estimated Direct & Indirect Cost: 4,046.05
    • D Profit (or) Loss (A-C): 1,491.95
    • Rationale for (-) only:
    • Contract No: 2017-0109
    • Service Recipient: Glen's Market & Catering
    • Type of Service & Service Description: 1.41 Leadership Development - Spring 2017
    • A Contract Amount: 2,075.00
    • B Estimated Direct Cost: 1,139.49
    • C Estimated Direct & Indirect Cost: 1,458.32
    • D Profit (or) Loss (A-C): 616.68
    • Rationale for (-) only:
    • Contract No: 2017-0110
    • Service Recipient: Veterinary Specialty & Emergency Service
    • Type of Service & Service Description: 1.41 VES Service Champions Session 3
    • A Contract Amount: 5,250.00
    • B Estimated Direct Cost: 3,026.55
    • C Estimated Direct & Indirect Cost: 3,606.73
    • D Profit (or) Loss (A-C): 1,643.27
    • Rationale for (-) only:
    • Contract No: 2017-0114
    • Service Recipient: Bobcat
    • Type of Service & Service Description: 1.41 Hydraulics Level 2, Spring 2017
    • A Contract Amount: 4,950.00
    • B Estimated Direct Cost: 2,661.99
    • C Estimated Direct & Indirect Cost: 3,428.04
    • D Profit (or) Loss (A-C): 1,521.96
    • Rationale for (-) only:
    • Contract No: 2017-0115
    • Service Recipient: Bobcat
    • Type of Service & Service Description: 2.41 Curriculum Update for Engine Diagnostics Level 3
    • A Contract Amount: 1,000.00
    • B Estimated Direct Cost: 666.79
    • C Estimated Direct & Indirect Cost: 823.35
    • D Profit (or) Loss (A-C): 176.65
    • Rationale for (-) only:
    • Contract No: 2017-0117
    • Service Recipient: Placon Corporation
    • Type of Service & Service Description: 1.41 Placon Green Belt May-July 2017
    • A Contract Amount: 20,275.00
    • B Estimated Direct Cost: 14,409.71
    • C Estimated Direct & Indirect Cost: 15,902.13
    • D Profit (or) Loss (A-C): 4,372.87
    • Rationale for (-) only:
    • Contract No: 2017-0118
    • Service Recipient: Bobcat
    • Type of Service & Service Description: 1.41 Loader Electrical Level 2, May 2017
    • A Contract Amount: 4,950.00
    • B Estimated Direct Cost: 2,661.99
    • C Estimated Direct & Indirect Cost: 3,428.04
    • D Profit (or) Loss (A-C): 1,521.96
    • Rationale for (-) only:
    • Contract No: 2017-0119
    • Service Recipient: Bobcat
    • Type of Service & Service Description: 1.41 Advance Engine Diagnostic Level 3, May 2017
    • A Contract Amount: 4,950.00
    • B Estimated Direct Cost: 2,661.99
    • C Estimated Direct & Indirect Cost: 3,428.04
    • D Profit (or) Loss (A-C): 1,521.96
    • Rationale for (-) only:
    • Contract No: 2017-0120
    • Service Recipient: Bobcat
    • Type of Service & Service Description: 1.41 Diesel Air Conditioning
    • A Contract Amount: 6,100.00
    • B Estimated Direct Cost: 3,731.46
    • C Estimated Direct & Indirect Cost: 4,367.21
    • D Profit (or) Loss (A-C): 1,732.79
    • Rationale for (-) only:
    • Contract No: 2017-0121
    • Service Recipient: Teel Plastics
    • Type of Service & Service Description: 1.41 Teel Plastics Gauging and Tolerance May 2017 (FF Grant)
    • A Contract Amount: 4,600.00
    • B Estimated Direct Cost: 2,277.60
    • C Estimated Direct & Indirect Cost: 2,768.48
    • D Profit (or) Loss (A-C): 1,831.52
    • Rationale for (-) only:
    • Contract No: 2017-0122
    • Service Recipient: Foremost Farms
    • Type of Service & Service Description: 2.41 Foremost Farms Maintenance Assessment - Phase 1
    • A Contract Amount: 17,000.00
    • B Estimated Direct Cost: 9,781.10
    • C Estimated Direct & Indirect Cost: 11,952.08
    • D Profit (or) Loss (A-C): 5,047.92
    • Rationale for (-) only:
    • Contract No: 2017-0123
    • Service Recipient: Quartz Health Solutions
    • Type of Service & Service Description: 1.41 Leadership Academy Cohort 5, May - Oct 2017
    • A Contract Amount: 12,000.00
    • B Estimated Direct Cost: 7,518.43
    • C Estimated Direct & Indirect Cost: 8,722.54
    • D Profit (or) Loss (A-C): 3,277.46
    • Rationale for (-) only:
    • Contract No: 2017-0124
    • Service Recipient: Dane County Parent Council
    • Type of Service & Service Description: 1.21 Infant - Toddler Certification
    • A Contract Amount: 13,000.00
    • B Estimated Direct Cost: 8,317.77
    • C Estimated Direct & Indirect Cost: 11,026.87
    • D Profit (or) Loss (A-C): 1,973.13
    • Rationale for (-) only:
    • Contract No: 2017-0125
    • Service Recipient: Multiple Recipient
    • Type of Service & Service Description: 1.45 Multi-recipient Electrical Basics May-June 2017
    • A Contract Amount: 8,750.00
    • B Estimated Direct Cost: 3,535.43
    • C Estimated Direct & Indirect Cost: 4,436.39
    • D Profit (or) Loss (A-C): 4,313.61
    • Rationale for (-) only:
    • Contract No: 2017-0126
    • Service Recipient: The Registry, Inc
    • Type of Service & Service Description: 2.41 Developing Effective Training Materials - Infant Toddler
    • A Contract Amount: 7,100.00
    • B Estimated Direct Cost: 3,834.51
    • C Estimated Direct & Indirect Cost: 4,688.84
    • D Profit (or) Loss (A-C): 2,411.16
    • Rationale for (-) only:
    • Contract No: 2017-0127
    • Service Recipient: Therma-Stor, LLC
    • Type of Service & Service Description: 1.41 Therma-Stor MS Project 2016
    • A Contract Amount: 2,000.00
    • B Estimated Direct Cost: 1,037.62
    • C Estimated Direct & Indirect Cost: 1,344.95
    • D Profit (or) Loss (A-C): 655.05
    • Rationale for (-) only:
    • Contract No: 2017-0129
    • Service Recipient: Multiple Recipient
    • Type of Service & Service Description: 2.45 Facilitation/Interest Based Problem Solving
    • A Contract Amount: 5,680.00
    • B Estimated Direct Cost: 2,684.92
    • C Estimated Direct & Indirect Cost: 3,432.37
    • D Profit (or) Loss (A-C): 2,247.63
    • Rationale for (-) only:
    • A Contract Amount Total: $ 131,469.00
    • B Estimated Direct Cost Total: $ 76,559.51
    • C Estimated Direct & Indirect Cost Total: $ 93,044.19
    • D Profit (or) Loss (A-C) Total: $ 38,424.81
    • Rationale for (-) only:

    Type of Service:

    • 1.xx Customized Instruction
    • 2.xx Technical Assistance
    • x.11 Public Education Inst./K-12
    • x.15 Multiple Educational
    • x.16 Public Education Inst./K-12 - Transcripted Credit
    • x.18 Public Education Inst./PS
    • x.19 Private Education Inst.
    • x.21 WI Local Government Unit
    • x.22 Indian Tribal Governments
    • x.23 Economic Development Corp
    • x.24 County Boards of Supervisors
    • x.25 Multiple Local Government Units
    • x.31 State of Wisconsin
    • x.32 WI Department of Corrections
    • x.33 WI Div. of Vocat. Rehab
    • x.35 Multiple State Government
    • x.41 Business and Industry
    • x.42 Community Based Organizations
    • x.43 Workplace Education Initiatives
    • x.44 WMEP Related Contracts
    • x.45 Multiple Business & Industry
    • x.46 Adv Manufacturing Solutions
    • x.47 Workforce Advancement Training Grants
    • x.51 Federal Governments
    • x.55 Multiple Federal Governments Units
    • x.61 Foreign Governments
    • x.62 State Other Than WI
    • x.63 Out of State Businesses
    • x.65 Multiple Out of State Entities

    Topic: Request for Proposals / Request for Bids / Sole Sources for Board Approval

    DATE OF BOARD MEETING - August 2, 2017

    All of the Requests for Bids (RFB), Requests for Proposals (RFP),and Sole Source Requests (S) listed below conform with all procedural and administrative rules as outlined in Madison College District Purchasing Policies and in the WTCS Financial and Administrative Manual.

    ID: RFB17-012

    Title: Truax Campus College & Career Center Room B3275 Remodel

    Description: This project will remodel the 1,500 square feet College & Career Transitions (CCT) office to accommodate the needs of seven staff, a student help/casual workstation, a larger conference room and the Gateway to College student support area.

    Funding and Term: Capital Remodel

    Vendor: J.H. Findorff & Son Inc.

    Dollar Amount: Total project construction cost including contingency is $183,700

    Recommended by VP and Director/Dean: Michael Stark, Director of Facilities

    Mark Thomas, CFO/VP of Administrative Services

    ID: RFB17-005

    Title: Truax Asphalt Replacement

    Description: Unanticipated poor sub soils were found during the asphalt replacement project at the far east parking lot area. The sub soil replacement work exceeded the project cost by $195,000. The project was previously approved by the Madison College Board on April 2, 2017, at a cost of $629,878. The new project total will be $824,878.

    Funding and Term: Capital Remodel

    Vendor: J.H. Findorff & Son Inc

    Dollar Amount: The total project construction cost will be increased by $195,000 from $629,878 to a new of $824,878

    Recommended by VP and Director/Dean: Michael Stark, Director of Facilities

    Mark Thomas, CFO/VP of Administrative Services

    ID: RFB18-001

    Title: Truax Campus Baseball Field Turf Replacement & Sprinkler System Upgrade

    Description: This project will refurbish and update the Robin Roberts Baseball Field by replacing the infield and outfield turf, adding a new irrigation system and replacing the old outfield fencing with new black vinyl coated fencing.

    Funding and Term: Capital Remodel

    Vendor: HK Sportsfields, LLC.

    Dollar Amount: Total project construction including contingency is $322,850

    Recommended by VP and Director/Dean: Michael Stark, Director of Facilities

    Mark Thomas, CFO/VP of Administrative Services


    ACTION: Authorize staff to proceed with the purchases listed above with the vendors and terms as specified.

    Note:

    RFP = Request for Proposal: Award goes to highest scoring proposer that meets all minimum requirements RFB = Request for Bid: Award goes to lowest cost Bidder that meets all minimum requirements

    S = Sole Source: An item or service that is only available from a single source


    Madison College Supplier Payments Greater Than or Equal to $2,500.00 06/16/2017 through 07/15/2017

    Supplier
    Total Spend
     
    JH FINDORFF AND SON INC
    $ 1,445,634.01
     
    DELL MARKETING LP
    $ 1,418,201.72
     
    WPS HEALTH SOLUTIONS
    $ 1,087,231.52
     
    CDW GOVERNMENT
    $ 718,308.56
     
    FINDORFF INC
    $ 498,796.74
     
    APPLE INC
    $ 412,682.00
     
    MIDAMERICA ADMINISTRATIVE AND RETIREMENT SOLUTIONS INC
    $ 225,602.13
     
    ATMOSPHERE COMMERCIAL INTERIORS LLC
    $ 224,965.05
     
    EDGERTON CONTRACTORS INC
    $ 197,600.01
     
    MADISON GAS AND ELECTRIC CO
    $ 158,251.17
     
    MINNESOTA LIFE INSURANCE COMPANY
    $ 93,596.17
     
    GREAT WEST LIFE & ANNUITY INSURANCE COMPANY
    $ 74,267.66
     
    SMART SOLUTIONS INC
    $ 72,352.50
     
    MARS IT CORP
    $ 69,620.00
     
    LAMERS BUS LINES INC
    $ 63,573.12
     
    METRO TRANSIT MADISON
    $ 60,867.45
     
    CODEWORKS INC
    $ 60,078.00
     
    TEKSYSTEMS INC
    $ 59,347.22
     
    AMERICAN FUNDS SERVICE CO
    $ 54,323.94
     
    TAILORED LIVING OF MADISON
    $ 49,995.00
     
    WERNER ELECTRIC SUPPLY CO
    $ 46,699.58
     
    MBS TEXTBOOK EXCHANGE INC
    $ 46,676.77
     
    CHANDRA TECHNOLOGIES INC
    $ 40,320.00
     
    MORRIS MIDWEST LLC
    $ 39,390.61
     
    SIERRA CEDAR INC
    $ 38,920.00
     
    ICEBERG TECHNOLOGY GROUP
    $ 38,715.00
     
    MADISON COLLEGE FOUNDATION
    $ 37,762.63
     
    VIVA USA INC
    $ 36,080.00
     
    VANGUARD GROUP
    $ 35,924.35
     
    MARIANNA INDUSTRIES INC
    $ 35,220.08
     
    SYNERGY CONSORTIUM SERVICES LLC
    $ 33,588.00
     
    BEACON HILL STAFFING GROUP LLC
    $ 31,484.00
     
    PARK CENTRE II LLC
    $ 29,164.31
     
    PRESIDIO NETWORKED SOLUTIONS GROUP LLC
    $ 28,482.00
     
    GLADWIN MACHINERY AND SUPPLY CO
    $ 27,958.33
     
    SYSCO BARABOO LLC
    $ 27,641.12
     
    KFORCE INC
    $ 26,345.50
     
    PROSPECT INFOSYS INC
    $ 25,200.00
     
    ADAPTIVE TECHNOLOGY RESOURCES INC
    $ 24,846.00
     
    HIRING AND STAFF SERVICES INC
    $ 24,485.44
     
    PEARSON ENGINEERING LLC
    $ 24,366.29
     
    PRESIDIO INFRASTRUCTURE SOLUTIONS, LLC
    $ 22,600.81
     
    PARAGON DEVELOPMENT SYSTEMS
    $ 21,170.00
     
    FORWARD ELECTRIC INC
    $ 20,648.63
     
    CARAHSOFT TECHNOLOGY CORPORATION
    $ 18,772.50
     
    HENNEMAN ENGINEERING INC
    $ 18,000.00
     
    FIDELITY RETIREMENT SERVICES
    $ 17,302.09
     
    INSTITUTE FOR EVIDENCE BASED CHANGE
    $ 17,000.00
     
    H AND H INDUSTRIES
    $ 16,817.26
     
    GARTNER INC
    $ 16,800.00
     
    COMMUNITY DEVELOPMENT AUTHORITY
    $ 16,528.13
     
    HEWLETT PACKARD COMPANY
    $ 16,488.81
     
    CITY OF MADISON
    $ 16,334.83
     
    STAPLES BUSINESS ADVANTAGE
    $ 16,056.44
     
    SHOW STRIPING INDUSTRIES
    $ 15,959.00
     
    NORTHEAST WISCONSIN TECHNICAL COLLEGE
    $ 15,160.00
     
    THE BADGER GROUP
    $ 15,035.59
     
    MASTERS BUILDING SOLUTIONS INC
    $ 14,597.79
     
    METROPOLITAN LIFE INSURANCE CO
    $ 14,130.84
     
    CAMERA CORNER/CONNECTING POINT
    $ 14,102.00
     
    RELIABLE AUTOMOTIVE EQUIPMENT INC
    $ 13,481.60
     
    CITY COLLEGE OF SAN FRANCISCO
    $ 13,309.61
     
    SCHILLING SUPPLY COMPANY
    $ 12,822.86
     
    CLICKDIMENSIONS LLC
    $ 12,555.00
     
    RANGATE INC
    $ 12,521.00
     
    QTI CONSULTING INC
    $ 12,500.00
     
    WISCNET
    $ 12,000.00
     
    FINISHMASTER INC
    $ 11,854.56
     
    CAPITAL NEWSPAPERS
    $ 11,531.24
     
    GOODWILL INDUSTRIES OF SC WI INC
    $ 11,277.00
     
    FACILITY ENGINEERING INC
    $ 11,276.65
     
    EDUSIGHT CREATIVE LLC
    $ 11,250.00
     
    COAKLEY BROTHERS CO
    $ 10,935.37
     
    TEAMSOFT INC
    $ 10,788.00
     
    AMERIPRISE FINANCIAL SERVICES
    $ 10,673.00
     
    ELSEVIER INC
    $ 10,544.36
     
    HOYOS CONSULTING LLC
    $ 10,384.00
     
    GODFREY AND KAHN S.C.
    $ 10,055.00
     
    CROWNE PLAZA MADISON
    $ 9,986.00
     
    HARRIS COMMUNICATIONS
    $ 9,900.80
     
    XEROX CORP
    $ 9,709.60
     
    SKILLS USA LEADERSHIP CENTER
    $ 9,600.00
     
    MAILFINANCE INC
    $ 9,570.96
     
    IHEARTMEDIA
    $ 9,562.50
     
    SMARTER SERVICES LLC
    $ 9,005.00
     
    AUTOMATIC SYNC TECHNOLOGIES LLC
    $ 8,759.25
     
    BRUCE COMPANY OF WISCONSIN INC
    $ 8,550.29
     
    B AND H PHOTOVIDEO
    $ 8,472.66
     
    GROUP HEALTH COOPERATIVE OF SOUTH CENTRAL WISCONSIN
    $ 8,424.00
     
    MASS MUTUAL FINANCIAL GROUP
    $ 8,327.00
     
    CARL F STATZ AND SONS INC
    $ 8,274.00
     
    KANOPY LLC
    $ 8,000.00
     
    WYSER ENGINEERING LLC
    $ 7,906.35
     
    VWR INTERNATIONAL LLC
    $ 7,684.43
     
    COMMERCIAL AIR INC
    $ 7,672.00
     
    INTELLASOUND PRODUCTIONS LLC
    $ 7,560.00
     
    RHYME BUSINESS PRODUCTS LLC
    $ 7,393.73
     
    FISHER SCIENTIFIC COMPANY LLC
    $ 7,364.16
     
    INTEGRAL BUILDING SYSTEMS INC
    $ 7,295.19
     
    ENGMAN-TAYLOR COMPANY INC
    $ 7,291.20
     
    DANE COUNTY REGIONAL AIRPORT
    $ 7,266.91
     
    AMERICAN PRINTING CO INC
    $ 7,262.00
     
    EPPENDORF NORTH AMERICA INC
    $ 7,128.01
     
    SIMPLEXGRINNELL LP
    $ 7,126.95
     
    WISCONSIN DEPARTMENT OF WORKFORCE DEVELOPMENT
    $ 7,056.31
     
    PATTERSON DENTAL SUPPLY INC
    $ 6,981.43
     
    ADVANCED DISPOSAL SERVICES
    $ 6,795.37
     
    COTTAGE GROVE GOLF DEVELOPMENT CO LLC
    $ 6,767.05
     
    ASCENTIVES INC
    $ 6,676.50
     
    AUTO PAINT AND SUPPLY CO INC
    $ 6,671.85
     
    URBAN ASSETS LLC
    $ 6,543.75
     
    COSMOPROF
    $ 6,534.40
     
    WE ENERGIES
    $ 6,515.88
     
    THE PROMO AGENCY
    $ 6,448.80
     
    BOELTER COMPANIES INC
    $ 6,377.55
     
    SANTA CLARITA COMMUNITY COLLEGE DISTRICT
    $ 6,327.32
     
    T ROWE PRICE
    $ 6,300.00
     
    PAYMETRIC INC
    $ 6,200.00
     
    KEY COMMERCIAL REAL ESTATE LLC
    $ 6,150.00
     
    WEST GROUP
    $ 6,124.40
     
    PHIRE INC
    $ 6,090.00
     
    SUPERIOR VISION INSURANCE PLAN OF WISCONSIN
    $ 5,939.12
     
    FRANKLIN TEMPLETON RETIREMENT PLAN SERVICES
    $ 5,820.00
     
    NEWARK CORPORATION
    $ 5,549.80
     
    WIEDENBECK INC
    $ 5,429.35
     
    BADGER SPORTING GOODS CO INC
    $ 5,421.30
     
    RAY OHERRON CO INC
    $ 5,400.00
     
    STUDICA INC
    $ 5,355.00
     
    GCX CORP
    $ 5,301.32
     
    LOICHINGER ADVANTAGE LLC
    $ 5,000.00
     
    PARCHMENT INC
    $ 5,000.00
     
    TERRA DOTTA LLC
    $ 5,000.00
     
    WISCONSIN TECHNICAL COLLEGE SYSTEM FOUNDATION INC
    $ 5,000.00
     
    MDC WALLCOVERINGS
    $ 4,969.00
     
    STRANG INC
    $ 4,940.89
     
    CITY OF PORTAGE
    $ 4,835.59
     
    LANDMARK COLLEGE
    $ 4,800.00
     
    ORACULAR IS LLC
    $ 4,750.00
     
    AT AND T
    $ 4,655.45
     
    FULL COMPASS SYSTEMS LTD
    $ 4,571.49
     
    PLUNKETT RAYSICH ARCHITECTS LLP
    $ 4,515.84
     
    CAROLINA BIOLOGICAL SUPPLY COMPANY
    $ 4,509.04
     
    BRAINFUSE INC
    $ 4,500.00
     
    RUSSELL CONSULTING INC
    $ 4,500.00
     
    THE IRONSIDE GROUP
    $ 4,464.00
     
    VFO
    $ 4,444.55
     
    EQUITABLE
    $ 4,382.44
     
    REEDSBURG UTILITY COMMISSION
    $ 4,325.58
     
    PAROSCIENTIFIC INC
    $ 4,275.00
     
    VAN ERT ELECTRIC COMPANY INC
    $ 4,197.74
     
    METRO ART WORKS
    $ 4,078.36
     
    BOARDMAN AND CLARK LLP
    $ 4,075.50
     
    V MARCHESE INC
    $ 4,044.24
     
    GRAPHICS SYSTEMS CORPORATION
    $ 4,000.00
     
    ADORAMA INC
    $ 3,995.00
     
    JOANN C MERCURIO
    $ 3,990.00
     
    UNITED WAY OF DANE COUNTY INC
    $ 3,989.83
     
    KATHY GERMANN CONSULTING LLC
    $ 3,960.00
     
    AQUATIC DISTRIBUTORS INC
    $ 3,949.00
     
    THRIVENT FINANCIAL FOR LUTHERANS
    $ 3,900.00
     
    AYRES ASSOCIATES, INC.
    $ 3,883.31
     
    FEDEX
    $ 3,880.93
     
    PREMIER STAFFING SOURCE INC
    $ 3,872.00
     
    MERRIMAC COMMUNICATIONS LTD
    $ 3,800.00
     
    QUALITY GROUP INC
    $ 3,700.00
     
    HAMPTON INN LA CROSSE
    $ 3,640.00
     
    AIRGAS USA LLC
    $ 3,629.14
     
    FIRST TECHNOLOGIES INC
    $ 3,610.00
     
    GREAT LAKES COCA COLA DISTRIBUTION LLC
    $ 3,494.75
     
    T & A INDUSTRIAL LTD
    $ 3,346.51
     
    REGAL FORMS
    $ 3,325.00
     
    GLS UTILITY LLC
    $ 3,202.50
     
    INTERIOR INVESTMENTS OF MADISON LLC
    $ 3,193.90
     
    METLIFE INVESTORS
    $ 3,183.73
     
    CAMPUS CARDS BY LOIS GAMIEL LLC
    $ 3,155.00
     
    CINTAS CORPORATION NO 2
    $ 3,141.31
     
    REMEL INC
    $ 3,063.32
     
    BODY SHOP SUPPLY COMPANY INC
    $ 3,037.95
     
    FLOW INTERNATIONAL CORPORATION
    $ 2,999.95
     
    TRINITY ANIMATION INC
    $ 2,930.00
     
    MCGRAW HILL EDUCATION INC
    $ 2,886.00
     
    ROBOTSHOP DISTRIBUTION INC
    $ 2,881.45
     
    BAYCOM INC
    $ 2,875.00
     
    WISCONSIN LIFT TRUCK CORP
    $ 2,855.29
     
    MIRON CONSTRUCTION CO INC
    $ 2,815.80
     
    QM QUALITY MATTERS INC
    $ 2,800.00
     
    JANSPORT
    $ 2,795.76
     
    PENNSYLVANIA STATE UNIVERSITY
    $ 2,795.00
     
    MID WEST FAMILY MARKETING
    $ 2,741.25
     
    LINCOLN LIFE FINANCIAL GROUP
    $ 2,740.00
     
    AVTEX SOLUTIONS LLC
    $ 2,726.46
     
    OPTUM360 LLC
    $ 2,670.00
     
    LAB MIDWEST LLC
    $ 2,624.96
     
    MOD MOBILES
    $ 2,575.00
     
    BADGER WELDING SUPPLIES INC
    $ 2,544.15
     
    JRS MULCH SALES INC
    $ 2,497.00
     
    Total
    $ 8,897,228.40
     

    SCHEDULE OF CHECKS ISSUED FOR THE PERIOD 06/16/17-06/30/17

    FY 2016-17

    Schedule of Checks Issued for the Period 06/16/17 - 06/30/17

    *Sales taxes are due and paid in the subsequent month after collection


    SCHEDULE OF CHECKS ISSUED FOR THE PERIOD 07/01/17-07/15/17

    FY 2017-18

    SCHEDULE OF CHECKS ISSUED FOR THE PERIOD 07/01/17-07/15/17

    The gross pay from Jul 1, 2017 - Jul 15, 2017 was $3,936,580.20.

    *Sales taxes are due and paid in the subsequent month after collection


    THE PRESIDENT RECOMMENDS APPROVAL OF THE EMPLOYMENT OF PERSONNEL

    Name
    Jennifer Brown
     
    Title
    Administrative Specialist
     
    Start Date
    July 10, 2017
     
    Salary
    $19.37/hour
     
    Type
    PSRP
     
    PT/FT
    FT
     
    Location
    Truax Campus
     
    Degree
    Bachelors – Public Administration
     
    Where
    UW Stevens Point
     
    License
     
     
    Certifications
     
     
    Experience
    1+ years Academic/Administrative Support Specialist 3+ years Administrative Assistant/Clerical Support
     
    Name
    Connie Miller
     
    Title
    Lead Custodian
     
    Start Date
    July 10, 2017
     
    Salary
    $20.40/hour
     
    Type
    PSRP
     
    PT/FT
    PT
     
    Location
    Watertown Campus
     
    Degree
     
     
    Where
     
     
    License
     
     
    Certifications
    Certified Facility Manager (WASBO) Association/Environmental Services Certification
     
    Experience
    22+ years Head Day Custodian/Maintenance 3+ years Building and Grounds Assistant
     
    Name
    Jeffrey Reeves
     
    Title
    Vice President, Human Resources
     
    Start Date
    July 10, 2017
     
    Salary
    $178,000/annual
     
    Type
    Administrative
     
    PT/FT
    FT
     
    Location
    Truax Campus
     
    Degree
    Bachelors – Criminal Law Masters – Business Administration
     
    Where
    University of Michigan
     
    License
     
     
    Certifications
    FACHE, Employment Law, Labor Relations, Arbitration, EEO, Compensation/Benefits
     
    Experience
    9+ years Human Resources Strategist 3+ years Vice President Human Resources 4+ years Senior Vice President Human Resources
     
    Name
    Latisha Johnson
     
    Title
    Custodian
     
    Start Date
    July 10, 2017
     
    Salary
    $14.80/hour
     
    Type
    PSRP
     
    PT/FT
    FT
     
    Location
    Truax Campus
     
    Degree
    Associates – Liberal Arts
     
    Where
    Madison Area Technical College
     
    License
     
     
    Certifications
     
     
    Experience
    12+ years Custodian
     
    Name
    Alisha Wooden
     
    Title
    Custodian
     
    Start Date
    July 17, 2017
     
    Salary
    $14.80/hour
     
    Type
    PSRP
     
    PT/FT
    PT
     
    Location
    Commercial Avenue Campus
     
    Degree
     
     
    Where
     
     
    License
     
     
    Certifications
     
     
    Experience
    4+ years Janitor 1+ years Commercial Cleaner
     

     

    THE PRESIDENT RECOMMENDS APPROVAL OF RESIGNATIONS AND SEPARATIONS

    EMPLOYEE
    POSITION
    EFFECTIVE DATE
     
    Hai You
    Hosting & Database Engineer
    July 7, 2017
     
    Pade Thao
    Enrollment Center Coordinator
    July 7, 2017
     
    Michael Ippolito
    Network Engineer
    July 19, 2017
     
    Carshella Porter
    Clerical Technician
    July 31, 2017
     

     

    THE PRESIDENT RECOMMENDS APPROVAL OF RETIREMENT

    EMPLOYEE
    POSITION
    EFFECTIVE DATE
    YEARS OF SERVICE
     
    Antonio Re
    Associate Dean
    July 1, 2017
    22
     
    Kay Grotelueschen
    Associate Dean
    July 1, 2017
    20
     
    Douglas Holton
    Associate Dean
    July 1, 2017
    7
     
    Cindy Bowen
    Manager, Campus Operations
    July 1, 2017
    16
     
    James Merritt
    Director, Testing & Assessment
    July 7, 2017
    6
     
    Barbara Martin
    Recruitment Coordinator
    July 28, 2017
    6
     
    Gregory Weier
    Automotive Instructor
    July 31, 2017
    14
     

     

  3. JULY 10 AGENDA

    July 5, 2017

    MEETING NOTICE

    NOTICE IS HEREBY GIVEN that the Madison Area Technical College District Board will meet at 4:30 p.m. on Monday, July 10, 2017, in Room 148D, to consider employment, promotion, compensation or performance evaluation data as authorized in Section 19.85 (1) (c), Wis. Stats., and for the purpose of receiving an update on strategy, and terms and conditions, concerning negotiation of the acquisition of real estate as authorized by Section 19.85 (1) (e) Wis. Stats.

    NOTICE IS FURTHER HEREBY GIVEN that immediately following executive session, and anticipated no earlier than 4:45 p.m., the Madison Area Technical College District Board will meet in Room AB148D to conduct Board development activities.

    NOTICE IS FURTHER HEREBY GIVEN that the Madison Area Technical College District Board will meet at 5:30 p.m., in Room D1630B, to consider the following:

    1. CALL TO ORDER
      1. Compliance with Open Meeting Law
    2. ORGANIZATIONAL MEETING
      1. Oath of Office for Newly Appointed and Reappointed Board Members
      2. Election of FY2017-18 District Board Officers
      3. Appointment of Representatives to Wisconsin Technical College District Boards Association Board of Directors and Standing Committees
      4. FY2017-18 Board Meeting Schedule
    3. ROUTINE BUSINESS MATTERS
      1. Approval of June 7, 2017, Meeting Minutes
      2. Public Comments
    4. NEW BUSINESS
      1. Communications
        1. Board Chair’s Report
          1. Future Meeting & Event Schedule
        2. Student Liaison Report
        3. College/Campus Announcements
        4. President’s Report
          1. FY2016-17 International Student Out-Of-State Tuition Remission
          2. International Travel Authorizations
          3. Facilities Update
      2. Action Items
        1. Capital Projects Borrowing
          1. Resolution Authorizing the Issuance of Not to Exceed $8,290,000 General Obligation Promissory Notes, Series 2017-18A; and Setting the Sale Therefor
        2. Consent Agenda
          1. General fund financial report as of May 31, 2017
          2. Request for proposals/request for bids/sole sources
          3. Supplier payments greater than or equal to $2,500 and schedule of checks issued for the period May 16, 2017, through June 15, 2017
          4. Employment of personnel
          5. Resignations and Separations
          6. Retirements
    5. CALENDAR OF EVENTS

      Wisconsin Technical College District Boards Association
      July 13-15: Kenosha

      Association of Community College Trustees Leadership Conference
      September 25-28: Las Vegas
       
    6. ADJOURN

    cc: News Media
    Madison College Board
    Legal Counsel
    Administrative Staff
    Full-Time Faculty/ESP Local 243
    Part-Time Faculty

    ORAL OATH OF OFFICE

    I, , swear that I will support the Constitution of the United States and the Constitution of the State of Wisconsin, and will faithfully and impartially discharge the duties of the office of Madison Area Technical College District Board Member to the best of my ability. So help me God.

    Source: Section 19.01(1m), Wisconsin Statutes 


    DATE: July 10, 2017

    TOPIC: Election of FY2017-18 District Board Officers

    ISSUE: The current Board Chair will call upon a representative of the Ad Hoc Nominations Committee to present the committee’s recommendations for FY2017-18 Board officers (Chair, Vice Chair, Secretary and Treasurer).


    DATE: July 10, 2017

    TOPIC: Appointment of Representatives to Wisconsin Technical College District Boards Association Board of Directors and Standing Committees

    ISSUE: The Wisconsin Technical College District Boards Association has requested that each district appoint or confirm representatives to the association’s board of directors and standing committees at their July 15, 2017, organizational meeting.

    Board of Directors
    Joe Hasler has completed the first year of a two-year term on the District Boards Association’s Board of Directors. Madison College does not need to select a board of director member at this time. New board members will be seated at the association’s summer meeting in Kenosha on July 14, 2017.

    Standing Committees
    The District Boards Association encourages that there be at least one district representative on each of the four committees: External Partnerships; Internal Best Practices; Bylaws, Policies, and Procedures; and Awards.

    A description of each committee is attached.

    ACTION: The Board Chair is responsible for appointing Madison College District Board members to the District Boards Association’s board of directors and standing committees.

    Committee Descript​ions
    External Partnerships Committee This committee would work to better understand innovative initiatives, external challenges, and emerging opportunities for collaboration, while building understanding and strengthening relationships between trustees and local, state, and national leaders. The committee would dialogue with local, state, and national strategic partners including but not limited to:

    • K-12 leaders
    • Employer-partners
    • Chamber officials
    • County board members
    • Presidents Association
    • Higher education leaders
    • Association of Community College Trustees
    • Community and Faith-Based Organizations
    • Other stakeholders and partners

    Through its work, the committee would advocate on behalf of the colleges, as well as serve as a conduit of information, to help inform our ongoing advocacy efforts with policymakers. The External Partnerships Committee would receive periodic briefings from the chair of the Presidents’ Association External Partnerships Subcommittee, in order to facilitate and coordinate the work of the two committees. This committee would also be responsible for generating programming input for Association staff to develop for in-service sessions. Each district would be asked to appoint one to four members to serve as part of the External Partnerships Committee.

    Internal Best Practices Committee
    This committee would share and discuss best practices information internal to the technical college system on topics of interest to the members. Past topics that might be appropriate for this committee could include:

    • Board and Association best practices around new member orientation;
    • “Boardsmanship,” or how to be effective at the board table, legal and ethical parameters, and other skillsets;
    • Human resources and employee compensation best practices;
    • Student services best practices (mental health, veterans services);
    • Instructional services best practices (career pathways, credit for prior learning, Promise programs); and
    • Other emerging trends and topics

    With support from staff, the committee co-chairs would be expected to set agendas, facilitate dialogue and small-group breakout discussions as needed, and solicit input from members on topics of interest or possible projects. Led by the co-chairs, the Internal Best Practices Committee would also be responsible for generating programming input, suggesting topics for Association staff to develop for in-service sessions. Each district would be asked to appoint one to four members to serve as part of the Internal Best Practices Committee.

    Bylaws, Policies and Procedures Committee
    The Bylaws, Policies and Procedures Committee, as set forth in Article IX of the Bylaws, reviews the Association’s Bylaws, Policies and Procedures and recommends changes to the Board of Directors when appropriate.

    The Committee has additional specific assignments:

    • At the Board of Directors’ request, develop a select list of major issues on which the Board of Directors may request member consideration.
    • At the request of the Board of Directors, committee chair, or an individual unit member of the Association, review a proposed resolution or proposed change in the corporate bylaws, policies or procedures for the purpose of recommending whether the proposed language will accomplish the desired effect and/or whether the proposed change would require amendment of any other portion of the corporate bylaws, policies, or procedures.

    Awards Committee
    The Awards Committee has responsibility for identifying and recognizing:

      • Board Member of the Year;
      • Technical Education Champion (TECh) Award recipients;
      • Media Award recipients;
      • Distinguished Alumni of the Year;

    The Board of Directors shall approve an awards rating committee. Each unit member district will select its own member to review and rate nominations for the Association awards program. Members will serve in this role for one year and can be re-appointed indefinitely. The Committee will determine, select the recipients of, and deliver the corporation’s annual awards. The members will select award recipients by rating official award nominations, and Association staff will announce the nomination period for each award. At the end of the nomination period, the Association will provide committee members with a slate of nominees eligible for the award and with corresponding nomination materials. Committee members will rate the nominations according to criteria for each award. The Association will then tabulate the results of the award rating and announce the winner. When possible, awards will be presented at the next quarterly meeting of the Association. Committee members will be expected to rate awards during a time period outside of the Association meetings.


    Association Committee Appointments 2016-17


    DATE: July 10, 2017

    TOPIC: FY2017-18 Board Meeting Schedule

    ISSUE: In FY 2016-17, the Madison College District Board conducted their business meeting on the first Wednesday of each month. In addition, quarterly meetings have been scheduled on the fourth Wednesday on an as needed basis to conduct board development activities. Alternate days and/or weeks have occasionally been scheduled to accommodate the board and president’s schedules.

    Business meetings conducted on the first Wednesday of the month have begun at 5:30 p.m. However, board members routinely arrive at 4:30 p.m. to participate in board development activities. Board development meetings scheduled on the fourth Wednesday have typically begun at 4:30 p.m.

    ACTION: Review the current board meeting schedule and establish a meeting schedule for FY2017-18.

    A meeting of the Madison Area Technical College District Board was held June 7, 2017, at Madison Area Technical College, 1701 Wright Street, Madison, Wisconsin.

    Board members present: Kelly Crombie, Randy Guttenberg, Arlyn Halvorson, Joseph Hasler, Frances Huntley-Cooper, Shawn Pfaff, Shiva Bidar-Sielaff, Marcia Whittington, and Joel Winn.

    Also present: Jack E. Daniels, President; Jon Anderson, Legal Counsel; Tim Casper, Vice-President of Institutional Learning & Effectiveness; Keith Cornille, Executive Vice- President and Chief Student Services Officer; Lucía Nuñez, Vice-President of Equity, Inclusion & Community Engagement; Mark Thomas, Vice-President of Administrative Services and Chief Financial Officer; Kristin Gebhardt, Assistant Vice-President of Human Resources; Turina Bakken, Provost; James Falco, Northern Region Dean; Valentina Ahedo, Metro Campuses Dean; Alex Hipler, Board Student Representative-Elect; Tina Marshalek, Student Senate President; and, Kristin Rolling-Recording Secretary.

    Call to Order I

    The meeting was duly noticed and called to order at 5:50 p.m.

    Routine Business Matters II

    Approval of Meeting Minutes II A

    There was a motion by Ms. Bidar-Sielaff, seconded by Mr. Crombie, to approve the meeting minutes of May 3, 2017, as submitted. Motion carried.

    Public Comments II B

    Tina Marshalek, Student Senate President, shared that student hunger and homelessness have been added to the Student Senate Three-Year Plan.

    New Business III

    Communications III A

    Board Chair’s Report III A 1

    Ad Hoc Nominations Committee III A 1 a

    Mr. Pfaff reported that Board members submitted their interest serving in as a Board officer for FY2017-18. For each of the four officer positions available, one person expressed an interest in each position as their preference. The committee elected to offer each individual their designated choice. The committee presented the following recommendations for FY 2017-18 officers.

    Chair: Joe Hasler

    Vice-Chair: Arlyn Halvorson

    Secretary: Frances Huntley-Cooper

    Treasurer: Shiva Bidar-Sielaff

    Mr. Crombie and Mr. Guttenberg also serve on the Ad Hoc Nominations Committee.

    Future Meeting & Event Schedule III A 1 b

    Ms. Huntley-Cooper reviewed the schedule for upcoming meetings and college events.

    Student Liaison Report III B 2

    There was no student liaison report.

    College/Campus Announcements III B 3

    Mr. Falco reported that the Reedsburg campus recently held a pinning ceremony for 19 graduates of the nursing program and that all 19 of the new nurses are employed in the region. He also reported that the Baraboo Mayor and City Planner continue to work with him and other campus leaders to discuss ways the college and city can serve the Latino population in the area.

    On behalf of Ms. Bakke, who could not attend, Mr. Falco reported that the Fort Atkinson campus also held a pinning ceremony, with 9 graduates of the nursing program. The Fort Atkinson campus also recently hosted welcome events for new students that were attended by 15 students from Fort Atkinson and 10 students from Jefferson.

    Ms. Ahedo thanked the work teams that have been involved with expanding services at the South campus that are helping staff better serve that community. She also announced that there will be an open house at the South campus on July 8, 2017.

    Dr. Bakken reported that 22 competitors from 12 different programs recently participated in the Madison College Challenge, a business plan competition organized by the Center for Entrepreneurship. She also reported that 32 students who participate in the Madison College Honors program recently presented their projects as part of the Honors Competition.

    Dr. Cornille introduced Tom Wozniak, the faculty advisor of the Madison College Skills USA team. Of the 540 Skills USA competitors in Wisconsin, 170 are from Madison College.

    Twenty-eight Madison College competitors received medals at the state competition, with 15 receiving gold. The gold medal winners have advanced to the national competition that will be held in Kentucky. In addition, four Madison College students were elected as state officers for Skills USA.

    Dr. Casper reported that the Joint Finance Committee recently debated the technical college system budget and changes continue to be made to the Governor’s original budget proposal.

    President’s Report III A 4

    Dr. Daniels reported that a grant from Madison Gas and Electric will allow the college to build a 1,400-kilowatt solar photovoltaic (PV) system on top of the main Truax Campus building. The system could save the campus more than $200,000 per year in electricity costs and will be the largest rooftop PV system in Wisconsin.

    Action Items III C

    Recognition of Mr. Joel Winn III C 1

    The Board approved a resolution recognizing Mr. Joel Winn for nine years of exemplary service to Madison Area Technical College, its faculty, staff and students, and residents of the District. Mr. Winn received a framed resolution that was signed by all Board members and Board Chair Ms. Huntley-Cooper thanked him for his commitment and leadership.

    There was a motion by Mr. Hasler, seconded by Ms. Bidar-Sielaff, to approve the resolution recognizing Mr. Joel Winn for 9 years of exemplary service to Madison Area Technical College, its faculty and staff, and students, and residents of the District. Motion carried.

    Fiscal Year 2017-18 Budget Approval III C 1

    Mr. Thomas reported that the District Board approved the draft budget on May 3, 2017, and a public hearing was conducted prior to that meeting. Mr. Thomas recommended that the District Board approve the proposed FY2017-18 budget as presented.

    There was a motion by Mr. Winn, seconded by Mr. Pfaff, to adopt the resolution:

    Whereas, the notice of public hearing on the proposed FY 2017-18 budget of Madison Area Technical College District was published in the Wisconsin State Journal on April 15, 2017, as a Class 1 Legal Notice; and

    Whereas, the Madison Area Technical College District has held pursuant to s. 65.90(4), Wisconsin Statutes, a public hearing on the proposed FY 2017-18 budget on May 3, 2017, at 5:30 p.m. in Madison, Wisconsin, at the Madison Area Technical College, 1701 Wright Street, Madison;

    Now, therefore, be it resolved that the Madison Area Technical College District Board hereby adopts the budget for the fiscal year beginning July 1, 2017, and ending June 30, 2018, which contains total revenues of $270,625,000; total other financing sources of $25,000,000, and total expenditures of $317,887,000, as detailed in the Fiscal Year 2017-18 budget document.

    Motion carried.

    Reimbursement Resolution for Projects to be Financed with Tax Exempt Obligations III C 3

    Mr. Thomas stated that similar resolutions have been passed in previous years to ensure that the College has funds available for approved construction and other needs prior to the issuance of bonds.

    There was a motion by Ms. Bidar-Sielaff, seconded by Mr. Crombie, to adopt the resolution declaring official intent to reimburse expenditures from proceeds of borrowing. Motion carried.

    Capital Projects Borrowing III C 4

    Resolution Awarding the Sale of $4,225,000 General Obligation Promissory Notes, Series 2016-17F III C 2 a

    On May 3, 2017, the District Board authorized the issuance of $4,225,000 of General Obligation Promissory Notes to be used for $245,000 for site work and $360,000 for building remodeling and improvement, and $3,620,000 for the cost of acquisition of movable equipment and technology.

    Mr. Thomas reported that a total of two bids were submitted, with the winning bid coming from FTN Financial Capital Markets at a true interest cost of 1.78 percent. Standard & Poor’s affirmed the College’s AAA rating as part of the sale process. Mr. Thomas recommended that the District Board adopt a resolution awarding the sale to FTN Financial Capital Markets.

    There was a motion by Ms. Bidar-Sielaff, seconded by Ms. Whittington, to adopt the Resolution Awarding the Sale of $4,225,000 General Obligation Promissory Notes, Series 2016-17F. Motion carried.

    District Travel Procedure Review III C 5

    Mr. Thomas reported that The Wisconsin Administrative Code [TCS 6.03] requires “each district board shall adopt, subject to review and approval by the board, written policies and procedures on district employee and district board member travel and expenses and procurement…” The Madison College travel policy has been substantially rewritten by the Shared Governance Finance Council, recommended by the Assembly and accepted by the President since the previous approval in November 2008. Mr. Thomas recommended approval of the updated travel procedure.

    There was a motion by Mr. Hasler, seconded by Ms. Bidar-Sielaff, to approve the review of the district procedures on travel and forward to the State Board. Motion carried.

    Truax Campus – College & Career Transitions Office Remodel III C 6

    Mr. Thomas reported that this project will remodel the 1,500 square feet in the College & Career Transitions (CCT) Office Room B3275 to accommodate the needs of seven staff, a student help/ casual workstation, larger conference room and the Gateway to College student support area. The CCT office is adjacent to the Gateway to College classrooms, creating a natural connection between the students and their resource specialists.

    The College and Career Transitions office supports Early College programming and students. This includes Dual Credit, Youth Options, Course Options, Youth Apprenticeship and Gateway to College. College and Career Transitions was created in 2006 and has grown in its mission and the number of students and stakeholders served.

    The cost for this remodeling project will not exceed $225,000 and will be funded with capital remodel dollars. If approved, construction would have an approximate start date of September 2017, with an approximate project completion date in December 2017.

    There was a motion by Mr. Crombie, seconded by Ms. Bidar-Sielaff, to:

    1. Approve the Truax College & Career Transitions Office Remodel Project
    2. Authorize staff to have detailed construction drawings and specifications prepared and proceed with the bidding process.
    3. Authorize staff to submit this request to the Wisconsin Technical College System for Board approval.
    4. Authorize staff to amend the Three Year Facilities Plan to include this project.

    Motion carried.

    Consent Agenda III C 7

    General fund financial report as of March 31, 2017 III B 7 a

    Request for proposals/requests for bids/sole sources III B 7 b

    Supplier payments greater than or equal to $2,500 and schedule of checks issued for the period March 16, 2017, through April 15, 2017 III B 7 c

    Employment of personnel III B 7 d

    Resignations and separations III B 7 e

    Retirements III B 7 f

    There was a motion by Mr. Winn, seconded by Mr. Halvorson, to approve Consent Agenda items III.C.7.a. through f. as submitted. Motion carried.

    Adjournment V

    There was a motion by Mr. Pfaff, seconded by Mr. Hasler, to adjourn. Motion carried.

    The meeting adjourned at 6:51 p.m.

     

    line
    Shiva Bidar-Sielaff, Secretary


    DATE: July 10, 2017

    TOPIC: 2016-17 International Student Out-Of-State Tuition Remission

    ISSUE: Since 2008 the Madison College District Board has authorized the Center for International Education to work with the WTCS System Office to seek out-of- state tuition remission related to the college’s participation in sponsored student programs that require institutional cost sharing. WTCS regulations require annual reporting of all tuition remission to the District Board.

    In fiscal year 2016-17 Madison College waived out-of-state tuition for three students as part of college match required for participation in a federally-funded program to place students from Tunisia at U.S. community colleges. The Tunisia Community College Scholarship Program (TCCSP) is a Department of State initiative funded by the Thomas Jefferson Scholarship Program designed both to improve relations between the United States and Tunisia and to grow the technical capability and job skills of Tunisian youth. Students this year earned the following certificates: Electronic Assembler, IT-CISCO Entry Networking Technician, and IT-PHP Professional Web Developer.

    While WTCS reporting formats require that the “financial impact” of waived tuition be reported annually to the District Board, it is important to note that this should not be understood as lost revenue since these students would not have attended Madison College without the tuition remission agreement and still generate FTE and in-state tuition revenue. These students also did not displace any local students, since in-district and in-state students are given priority for admission to wait-listed programs.

    Hosting these students helps local district students grow their global competency by providing opportunities for classroom and peer interaction and helps nationally and globally to foster citizen diplomacy and cultural understanding.

    Exchange Program: TCCSP

    Unduplicated Headcount:3

    Transfer Credits:0

    Occupational Credits: 83

    Total Credits: 83

    Tuition Received (excluding fees): $10,819

    Tuition Waived: $5,410

    FOR INFORMATION ONLY


    Topic: International Travel Authorizations (Information Only District Board Report)

    The following international travel requests have been authorized. All of the requests for international travel listed below conform with all procedural and administrative rules as outlined in Madison College District International Travel Policies.

    Pillars of Promise: To support the development of Students' Core Ability of Global and Cultural Perspectives, Madison College supports the opportunities for students to gain exposure to the history, culture, and language of world regions through experiential learning.

    Name of Program/Trip
    Short name to identity travel

    CCID Senior Internatioanl Officer Meeting

    Employee(s) Name; Student(s) Name and/or number of students
    List all employees and indicate number of any other student or community participants

    Geoff Bradshaw, Director of International Education

    Destination Country and City
    Location of travel, if multiple list locations or attach itinerary

    Toronto, Canada

    Dates of Travel
    Dates inclusive of all travel days

    June 25-27, 2017

    Description/Purpose of Travel and Benefit to District
    In a few brief sentences explain the reason for travel and why this travel would benefit the college.

    Madison College is a board member institution of Community Colleges for International Development (CCID). As a board college, Senior International Officers are expected to participate in both the annual conference (Feb) and summer meetings. Participation will include strategic planning for the organization including Madison College collaboration in study abroad training programs.

    Dollar Amount
    Total anticipated cost of travel.

    $1,230


    DATE: July 10, 2017

    TOPIC: Capital Projects Borrowing

    ISSUE: The approved FY2017-18 budget includes the capital projects budget and authorized the borrowing of $25,000,000. The initial process to borrow for capital projects includes securing bond counsel opinion and obtaining a bond rating.

    The attached resolution is the initial authorization to begin this process and totals $8,290,000, including $245,000 for site work, $1,255,000 for building remodeling and improvement, and $6,790,000 for the cost of acquisition of movable equipment and technology. Once the borrowing is authorized, the resolution is published as public notice per Section 67.12(12)(e)5 of the Wisconsin Statutes.

    Bids are then received. A second resolution will be forthcoming to the Board meeting in August to award the sale of the bonds to the lowest bidder from the bidding process.

    Additional borrowing(s) will be scheduled and brought to the District Board for authorization later in the fiscal year.

    RECOMMENDATION:

    Adopt the Resolution Authorizing The Issuance Of Not To Exceed $8,290,000 General Obligation Promissory Notes, Series 2017-18A; And Setting The Sale Therefor.

    RESOLUTION NO. _

    RESOLUTION AUTHORIZING THE ISSUANCE OF

    NOT TO EXCEED $8,290,000 GENERAL OBLIGATION PROMISSORY NOTES, SERIES 2017-18A; AND

    SETTING THE SALE OF THE NOTES

    WHEREAS, the Madison Area Technical College District, Adams, Columbia, Dane, Dodge, Green, Iowa, Jefferson, Juneau, Marquette, Richland, Rock and Sauk Counties, Wisconsin (the "District") is presently in need of $1,255,000 for the public purpose of paying the cost of building remodeling and improvement projects, $6,790,000 for the public purpose of paying the cost of the acquisition of movable equipment, and $245,000 for the public purpose of paying the cost of site improvement projects, and there are insufficient funds on hand to pay said costs;

    WHEREAS, the District hereby finds and determines that the projects are within the District's power to undertake and serve a "public purpose" as that term is defined in Section 67.04(1)(b), Wisconsin Statutes; and

    WHEREAS, technical college districts are authorized by the provisions of Section 67.12(12), Wisconsin Statutes to borrow money and to issue general obligation promissory notes for such public purposes.

    NOW, THEREFORE, BE IT:

    RESOLVED, that the District shall issue general obligation promissory notes in an amount not to exceed $1,255,000 for the public purpose of paying the cost of building remodeling and improvement projects; and be it further

    RESOLVED, that the District shall issue general obligation promissory notes in an amount not to exceed $6,790,000 for the public purpose of paying the cost of the acquisition of movable equipment; and be it further

    RESOLVED, that the District shall issue general obligation promissory notes in an amount not to exceed $245,000 for the public purpose of paying the cost of site improvement projects; and be it further

    RESOLVED, that

    Section 1. Authorization and Sale of the Notes. For the purpose of paying the costs specified above in the amounts authorized for those purposes, there shall be borrowed pursuant to Section 67.12(12), Wisconsin Statutes, the principal sum of not to exceed EIGHT MILLION TWO HUNDRED NINETY THOUSAND DOLLARS ($8,290,000) from a purchaser to be determined by subsequent resolution of the District Board (the "Purchaser"). To evidence such indebtedness, the Chairperson and Secretary are hereby authorized, empowered and directed to make, execute, issue and sell to the Purchaser for, on behalf of and in the name of the District, general obligation promissory notes aggregating the principal amount of not to exceed EIGHT MILLION TWO HUNDRED NINETY THOUSAND DOLLARS ($8,290,000) (the "Notes").

    There shall be levied on all the taxable property of the District a direct, annual, irrepealable tax sufficient to pay the interest on the Notes as it becomes due, and also to pay and discharge the principal thereof within ten years of the date of issuance of the Notes.

    Section 2. Notice to Electors. Pursuant to Section 67.12(12)(e)5, Wisconsin Statutes, the Secretary shall, within ten (10) days of adoption of this Resolution, cause public notice of the adoption of this Resolution to be given to the electors of the District by publishing notices in the Wisconsin State Journal, the official newspaper of the District. The notices to electors shall be in substantially the form attached hereto as Exhibits A, B and C and incorporated herein by this reference (collectively, the "Notice").

    Section 3. Sale of the Notes. The Notes shall be offered for public sale. At a subsequent meeting, the District Board shall consider such bids as may have been received, take action on the bids and specify the terms of and interest rates on the Notes.

    Section 4. Official Statement. The Secretary shall cause an Official Statement to be prepared by PMA Securities, Inc. The appropriate District officials shall determine when the Official Statement is final for purposes of Securities and Exchange Commission Rule 15c2-12 and shall certify said Statement, such certification to constitute full authorization of such Official Statement under this Resolution.

    Section 5. Conflicting Resolutions; Severability; Effective Date. All prior resolutions, rules or other actions of the District Board or any parts thereof in conflict with the provisions hereof shall be, and the same are, hereby rescinded insofar as the same may so conflict. In the event that any one or more provisions hereof shall for any reason be held to be illegal or invalid, such illegality or invalidity shall not affect any other provisions hereof. The foregoing shall take effect immediately upon adoption and approval in the manner provided by law. If any of the Notes may be subject to a petition for referendum, any action with respect to the sale of the Notes shall be subject to the condition that no petition for referendum has been filed within thirty (30) days of publication of the Notice provided for under Section 2 of this Resolution or, if a petition is filed, that any required referendum approval is obtained.

    Adopted, approved and recorded July 10, 2017.

    line
    Chairperson

    Attest:

    line
    Secretary


    (SEAL)


    EXHIBIT A

    NOTICE TO THE ELECTORS OF THE MADISON AREA TECHNICAL COLLEGE DISTRICT ADAMS, COLUMBIA, DANE, DODGE, GREEN, IOWA, JEFFERSON, JUNEAU, MARQUETTE, RICHLAND, ROCK AND SAUK COUNTIES, WISCONSIN

    NOTICE IS HEREBY GIVEN that the District Board of the above-named District, at a regular meeting duly called, noticed, held and conducted on July 10, 2017, adopted a resolution pursuant to the provisions of Section 67.12(12), Wisconsin Statutes, to authorize a borrowing in an amount not to exceed $1,255,000 by issuing general obligation promissory notes of the District for the public purpose of paying the cost of building remodeling and improvement projects.

    A copy of said resolution is on file in the District office, located at 1701 Wright Street, Madison, WI 53704, and may be inspected weekdays, except holidays, between the hours of 9:00 a.m. and 4:00 p.m.

    The District Board need not submit said resolution to the electors for approval unless within 30 days after the publication of this Notice there is filed with the Secretary of the District Board a petition meeting the standards set forth in Section 67.12(12)(e)5, Wisconsin Statutes, requesting a referendum thereon at a special election. If no such petition is filed, then the resolution shall be effective without a referendum.

    Dated this 10th day of July, 2017.

    BY THE ORDER OF THE DISTRICT BOARD

    Secretary


    EXHIBIT B

    NOTICE TO THE ELECTORS OF THE MADISON AREA TECHNICAL COLLEGE DISTRICT ADAMS, COLUMBIA, DANE, DODGE, GREEN, IOWA, JEFFERSON, JUNEAU, MARQUETTE, RICHLAND, ROCK AND SAUK COUNTIES, WISCONSIN

    NOTICE IS HEREBY GIVEN that the District Board of the above-named District, at a regular meeting duly called, noticed, held and conducted on July 10, 2017, adopted a resolution pursuant to the provisions of Section 67.12(12), Wisconsin Statutes, to authorize a borrowing in an amount not to exceed $6,790,000 by issuing general obligation promissory notes of the District for the public purpose of paying the cost of the acquisition of movable equipment.

    A copy of said resolution is on file in the District office, located at 1701 Wright Street, Madison, WI 53704, and may be inspected weekdays, except holidays, between the hours of 9:00 a.m. and 4:00 p.m.

    The District Board need not submit said resolution to the electors for approval unless within 30 days after the publication of this Notice there is filed with the Secretary of the District Board a petition meeting the standards set forth in Section 67.12(12)(e)5, Wisconsin Statutes, requesting a referendum thereon at a special election. If no such petition is filed, then the resolution shall be effective without a referendum.

    Dated this 10th day of July, 2017.

    BY THE ORDER OF THE DISTRICT BOARD

    Secretary


    EXHIBIT C

    NOTICE TO THE ELECTORS OF THE MADISON AREA TECHNICAL COLLEGE DISTRICT ADAMS, COLUMBIA, DANE, DODGE, GREEN, IOWA, JEFFERSON, JUNEAU, MARQUETTE, RICHLAND, ROCK AND SAUK COUNTIES, WISCONSIN

    NOTICE IS HEREBY GIVEN that the District Board of the above-named District, at a regular meeting duly called, noticed, held and conducted on July 10, 2017, adopted a resolution pursuant to the provisions of Section 67.12(12), Wisconsin Statutes, to authorize a borrowing in an amount not to exceed $245,000 by issuing general obligation promissory notes of the District for the public purpose of paying the cost of site improvement projects.

    A copy of said resolution is on file in the District office, located at 1701 Wright Street, Madison, WI 53704, and may be inspected weekdays, except holidays, between the hours of 9:00 a.m. and 4:00 p.m.

    Dated this 10th day of July, 2017.

    BY THE ORDER OF THE DISTRICT BOARD

    Secretary


    DATE: July 10, 2017

    TOPIC: General Fund Financial Report as of May 31, 2017

    ISSUE: Review current year to date revenues and expenditures in the general fund. The current fiscal year general fund revenues are 98.64% of the current budget. This compares to 96.87% during the prior fiscal year.

    • Local Sources (Tax Levy) recognizes 100% of our annual tax levy as revenue, even though a portion will be collected in the next fiscal year. Also included are the revenues from dissolved TIDs, taxes from DNR lands, and net refunds for personal property. Tax Levy revenues to date are 100.21% of budget, compared to 100.01% last year.
    • State Sources includes general state aid, performance based funding and property tax relief aid. Also included are inter-district tuition supplement, state incentive grants, exempt computer state aid, aid in lieu of property taxes, and the WI GI bill remission aid. The State Aid revenues received to date are 97.65% of budget, compared to 96.94% last year.
    • Program and Material Fees revenues represent the fees for summer school, and the first and second semesters of the current school year. The program fee revenues to date are 100.31% of budget, compared to 98.84% last year. The material fee revenues to date are 100.20% of budget, compared to 117.01% last year. Material fee revenues did achieve budget but is less than last year due to lower enrollments.
    • Other Student Fees include graduation, nonresident tuition, Group Dynamics, and community service classes. Revenues to date are 95.35% of the amount budgeted. Last year, revenues to date were 126.89%. Student Fees related to Collegiate Transfer Out-of-State and Outside Authority Fees are primarily causing the lower revenue.
    • Institutional Sources include interest income, rental and royalty income, along with miscellaneous revenues. The revenues to date are 98.35% of the budget. Last year’s revenues were 96.28% of the budget.
    • Federal Sources consist of cost reimbursements on federal grants and administration for student financial assistance. Current year revenues are 118.26% of the budget, compared to 57.64% last year. Both annual revenues for the Pell Grant administration for prior year and current year were recorded in this fiscal year causing the favorable increase. Indirect Federal Costs also increased primarily by the DWD Blueprint for Prosperity grant.
    • Transfers are from the following: Designations for Subsequent Years - $139,200, Designation for State Aid Fluctuations – $69,800, and Designation for Operations - $250,751. These budgeted transfers will not be recorded in the general ledger until later in the fiscal year.
    • The functional expenditure classifications are defined by NACUBO’s Financial Accounting and Reporting Manual for Higher Education. The current fiscal year expenditures are 84.60% of budget as compares to 84.18% for the prior fiscal year.
    • Instructional includes expenditures for all activities that are part of the College’s instructional programs. Current year Instruction expenditures are 85.03% of budget, compared to 83.35% last year.
    • Instructional Resources includes all expenditures incurred to provide support for instruction, such as library and academic administration and support. This year’s Instructional Resources expenditures are 85.58% of the budget, versus 78.11% last year. Overall, the total spending is slightly higher than last year. With the lower budget in the current year and increased spending in salary/wages and fringe benefits, this is causing the higher budget % vs last year.
    • Student Services includes expenditures incurred for admissions, registrar, and other activities that contribute to students’ emotional and physical well-being, such as counseling, student aid administration, and intercollegiate athletics. Student Services expenditures are 81.08% of the current year’s budget, compared to 79.43% last year.
    • General Institutional includes expenditures for centralized activities that manage planning for the entire institution, such as the President’s Office, human resources, and financial operations. General Institutional expenditures equal 86.63% of budget, compared to 91.76% last year. The lower percentage is primarily payroll related.
    • Physical Plant includes expenditures for the administration, supervision, maintenance, and protection of the institution’s physical plant. This includes items such as janitorial services, care of grounds, maintenance and operation of buildings and security. Physical Plant expenditures equal 91.75% of budget, compared to 89.04% last year.
    • Public Service includes expenditures for activities established for non-instructional services, such as the athletic director’s office. The current year’s expenditures are 98.40% of budget, compared to 91.61% last year. Accounting adjustment related to prior year is causing the understated budget percentage. This was subsequently corrected by year-end for the prior year.
    • Other Uses relate to transfers out to the capital fund to provide support for the capital projects.
    • ACTION: Accept report and place on file.

    GENERAL FUND FOR THE MONTH ENDED MAY 2017

    STATEMENT OF REVENUE - ESTIMATED AND ACTUAL

    Budgeted Revenue

    Local Sources (Tax Levy): $ 37,444,500
    State Sources (State Aid): $ 72,476,600
    Program Fees: $ 35,962,000
    Material Fees: $ 1,348,000
    Other Student Fees: $ 2,073,000
    Institutional Sources: $ 1,153,000
    Federal Sources: $ 190,000
    Transfers from Reserves: $ 459,751
    Other Sources (Transfers In): $ -
    Total Revenues: $ 151,106,851

    Actual Revenue Current Month

    Local Sources (Tax Levy): $ 976,736
    State Sources (State Aid): $ 302
    Program Fees: $ (15,159)
    Material Fees: $ (5,773)
    Other Student Fees: $ (87,416)
    Institutional Sources: $ 100,702
    Federal Sources: $ 1,996
    Transfers from Reserves: $ -
    Other Sources (Transfers In): $ -
    Total Revenues: $ 971,388

    Actual Revenue Year to Date

    Local Sources (Tax Levy): $ 37,522,167
    State Sources (State Aid): $ 70,771,433
    Program Fees: $ 36,074,283
    Material Fees: $ 1,350,749
    Other Student Fees: $ 1,976,586
    Institutional Sources: $ 1,133,961
    Federal Sources: $ 224,686
    Transfers from Reserves: $ -
    Other Sources (Transfers In): $ -
    Total Revenues: $ 149,053,864

    Balance To Be Earned

    Local Sources (Tax Levy): $ (77,667)
    State Sources (State Aid): $ 1,705,167
    Program Fees: $ (112,283)
    Material Fees: $ (2,749)
    Other Student Fees: $ 96,414
    Institutional Sources: $ 19,039
    Federal Sources: $ (34,686)
    Transfers from Reserves: $ 459,751
    Other Sources (Transfers In): $ -
    Total Revenues: $ 2,052,987

    Actuals to Budget % Earned Year to Date

    Local Sources (Tax Levy): 100.21%
    State Sources (State Aid): 97.65%
    Program Fees: 100.31%
    Material Fees: 100.20%
    Other Student Fees: 95.35%
    Institutional Sources: 98.35%
    Federal Sources: 118.26%
    Transfers from Reserves: 0.00%
    Other Sources (Transfers In): 0.00%
    Total Revenues: 98.64%

    Actuals to Budget % Earned Prior Year

    Local Sources (Tax Levy): 100.01%
    State Sources (State Aid): 96.94%
    Program Fees: 98.84%
    Material Fees: 117.01%
    Other Student Fees: 126.89%
    Institutional Sources: 96.28%
    Federal Sources: 57.64%
    Transfers from Reserves: 0.00%
    Other Sources (Transfers In): 100.00%
    Total Revenues: 96.87%

    STATEMENT OF EXPENDITURES AND ENCUMBRANCES COMPARED WITH AUTHORIZATIONS

    Budgeted Expenditures

    Instructional: $ 103,733,100
    Instructional Resources: $ 3,492,900
    Student Service: $ 15,452,400
    General Institutional: $ 13,906,700
    Physical Plant: $ 12,784,200
    Public Service: $ 343,700
    Other Uses (Transfers Out): $ 1,393,851
    Total Expenditures: $ 151,106,851

    Year to Date Expenditures

    Instructional: $ 87,854,375
    Instructional Resources: 2,966,380
    Student Service: 12,475,913
    General Institutional: 11,888,113
    Physical Plant: 11,065,501
    Public Service: 338,214
    Other Uses (Transfers Out): 0
    Total Expenditures: $ 126,588,497

    Encumbrances

    Instructional: $ 348,278
    Instructional Resources: $ 22,770
    Student Service: $ 53,524
    General Institutional: $ 158,830
    Physical Plant: $ 663,986
    Public Service: $ -
    Other Uses (Transfers Out): $ -
    Total Expenditures: $ 1,247,388

    Budget Balance

    Instructional: $ 15,530,447
    Instructional Resources: $ 503,750
    Student Service: $ 2,922,963
    General Institutional: $ 1,859,757
    Physical Plant: $ 1,054,713
    Public Service: $ 5,486
    Other Uses (Transfers Out): $ 1,393,851
    Total Expenditures: $ 23,270,967

    Actuals to Budget % Used Year to Date

    Instructional: 85.03%
    Instructional Resources: 85.58%
    Student Service: 81.08%
    General Institutional: 86.63%
    Physical Plant: 91.75%
    Public Service: 98.40%
    Other Uses (Transfers Out): 0.00%
    Total Expenditures: 84.60%

    Actuals to Budget % Used Prior Year to Date

    Instructional: 83.35%
    Instructional Resources: 78.11%
    Student Service: 79.43%
    General Institutional: 91.76%
    Physical Plant: 89.04%
    Public Service: 91.61%
    Other Uses (Transfers Out): 100.00%
    Total Expenditures: 84.18%


    Topic: Request for Proposals / Request for Bids / Sole Sources For Board Approval

    DATE OF BOARD MEETING - July 10, 2017

    All of the Requests for Bids (RFB), Requests for Proposals (RFP),and Sole Source Requests (S) listed below conform with all procedural and administrative rules as outlined in Madison College District Purchasing Policies and in the WTCS Financial & Administrative Manual

    ID: RFP17-004

    Title: Legal Services - Real Estate, Leasing, Development, Property Management

    Description: Madison College completed an RFP process to select a qualified law firm to provide legal services to the college in the areas of real estate, leasing, development, property management, and related or otherwise requested matters. The college intends to issue a contract for five (5) years with two (2) optional one-year renewals thereafter.

    Funding and Term: 5 years with option to renew 2 additional 1-year periods

    Vendor: Boardman & Clark LLP and Quarles & Brady LLP

    Dollar Amount: Each not to exceed $100,000 annually

    Recommended by VP and Director/Dean: Mark Thomas CFO/VP of Administrative Services Dr. Jack Daniels III, President

    ID: RFP17-005

    Title: Legal Services - Bond Counsel Services, Disclosure Counsel Services

    Description: Madison College completed an RFP process to select a qualified law firm to provide legal services to the college in the areas of bond counsel services, disclosure counsel services and other related services. The college intends to issue a contract for five (5) years with two (2) optional one-year renewals thereafter.

    Funding and Term: 5 years with option to renew 2 additional 1-year periods

    Vendor: Quarles & Brady LLP

    Dollar Amount: Not to exceed $100,000 annually

    Recommended by VP and Director/Dean: Mark Thomas CFO/VP of Administrative Services Dr. Jack Daniels III, President

    ACTION: Authorize staff to proceed with the purchases listed above with the vendors and terms as specified.

    Note:

    RFP = Request for Proposal: Award goes to highest scoring proposer that meets all minimum requirements RFB = Request for Bid: Award goes to lowest cost Bidder that meets all minimum requirements

    S = Sole Source: An item or service that is only available from a single source


    Madison College Supplier Payments Greater Than or Equal to $2,500.00 05/16/2017 through 06/15/2017

    Supplier
    Total Spend
     
    GROUP HEALTH COOPERATIVE OF SOUTH CENTRAL WISCONSIN
    $ 1,367,584.99
     
    WPS HEALTH SOLUTIONS
    $ 1,088,114.88
     
    PRESIDIO INFRASTRUCTURE SOLUTIONS, LLC
    $ 406,188.60
     
    JOE DANIELS CONSTRUCTION CO INC
    $ 389,335.70
     
    MADISON GAS AND ELECTRIC CO
    $ 297,012.03
     
    JH FINDORFF AND SON INC
    $ 162,878.96
     
    DELL MARKETING LP
    $ 160,480.20
     
    SMART SOLUTIONS INC
    $ 110,942.25
     
    APPLE INC
    $ 90,149.00
     
    GREAT WEST LIFE & ANNUITY INSURANCE COMPANY
    $ 86,801.31
     
    INTERNATIONAL STUDENT EXCHANGE INC
    $ 75,366.00
     
    ATMOSPHERE COMMERCIAL INTERIORS LLC
    $ 73,730.11
     
    CITY OF MADISON
    $ 65,558.49
     
    SYSCO BARABOO LLC
    $ 60,229.58
     
    MARS IT CORP
    $ 59,000.00
     
    HIRING AND STAFF SERVICES INC
    $ 58,983.42
     
    EDGERTON CONTRACTORS INC
    $ 55,229.42
     
    LAMERS BUS LINES INC
    $ 51,892.36
     
    METRO TRANSIT MADISON
    $ 50,572.63
     
    FINDORFF INC
    $ 48,294.48
     
    MADISON COLLEGE FOUNDATION
    $ 44,971.41
     
    LAB MIDWEST LLC
    $ 44,511.00
     
    TEKSYSTEMS INC
    $ 43,982.02
     
    EPPENDORF NORTH AMERICA INC
    $ 43,165.11
     
    CDW GOVERNMENT
    $ 37,356.80
     
    CODEWORKS INC
    $ 36,406.25
     
    CHANDRA TECHNOLOGIES INC
    $ 35,840.00
     
    FINISHMASTER INC
    $ 34,679.22
     
    EBSCO INFORMATION SERVICES
    $ 34,444.62
     
    ESCHOOL SOLUTIONS LLC
    $ 32,043.60
     
    W NUHSBAUM INC
    $ 31,977.00
     
    MAPLE LEAF ,INC
    $ 30,160.00
     
    THE COLLEGE BOARD
    $ 30,039.25
     
    BEACON HILL STAFFING GROUP LLC
    $ 29,648.00
     
    PARK CENTRE II LLC
    $ 29,164.31
     
    KFORCE INC
    $ 28,335.50
     
    NEWARK CORPORATION
    $ 27,511.00
     
    CARAHSOFT TECHNOLOGY CORPORATION
    $ 27,102.50
     
    THE BADGER GROUP
    $ 26,261.52
     
    SYNERGY CONSORTIUM SERVICES LLC
    $ 25,674.50
     
    BLACKBOARD INC
    $ 25,556.19
     
    GODFREY AND KAHN S.C.
    $ 24,990.00
     
    FIDELITY RETIREMENT SERVICES
    $ 23,291.50
     
    ICEBERG TECHNOLOGY GROUP
    $ 23,200.00
     
    AMERICAN FUNDS SERVICE CO
    $ 22,828.89
     
    MEDIA MIX
    $ 22,500.00
     
    PROSPECT INFOSYS INC
    $ 22,400.00
     
    SNAP ON INDUSTRIAL
    $ 21,085.30
     
    EMMONS BUSINESS INTERIORS
    $ 20,003.22
     
    QUALITY GROUP INC
    $ 19,130.00
     
    BADGER POPCORN AND CONCESSION SUPPLY CO INC
    $ 17,709.18
     
    CORE BTS
    $ 17,509.50
     
    HEWLETT PACKARD COMPANY
    $ 17,254.07
     
    XEROX CORP
    $ 16,960.02
     
    WMTV
    $ 16,689.75
     
    COMMUNITY DEVELOPMENT AUTHORITY
    $ 16,528.03
     
    MSC INDUSTRIAL SUPPLY CO INC
    $ 15,899.02
     
    CENTER FOR ENGAGED LEARNING ABROAD
    $ 15,600.00
     
    METROPOLITAN LIFE INSURANCE CO
    $ 14,490.77
     
    LAB BALANCE INC
    $ 14,327.80
     
    GREAT LAKES COCA COLA DISTRIBUTION LLC
    $ 14,240.90
     
    AMERIPRISE FINANCIAL SERVICES
    $ 13,773.28
     
    FISHER SCIENTIFIC COMPANY LLC
    $ 13,539.75
     
    COYLE CARPET ONE
    $ 13,034.72
     
    BOARDMAN AND CLARK LLP
    $ 13,008.47
     
    IHEARTMEDIA
    $ 12,750.00
     
    CONSTELLATION ENERGY SERVICES
    $ 12,510.58
     
    GRAINGER INDUSTRIAL SUPPLY
    $ 12,486.79
     
    MIRON CONSTRUCTION CO INC
    $ 12,453.23
     
    TEAMSOFT INC
    $ 12,276.00
     
    VIVA USA INC
    $ 11,780.00
     
    STAPLES BUSINESS ADVANTAGE
    $ 11,119.98
     
    V MARCHESE INC
    $ 10,708.90
     
    WISCONSIN METAL SALES INC
    $ 10,705.40
     
    JK RENTALS INC
    $ 10,362.00
     
    WMSN TV
    $ 9,596.00
     
    JMB AND ASSOCIATES LLC
    $ 9,500.00
     
    AT AND T
    $ 9,495.73
     
    T ROWE PRICE
    $ 9,478.94
     
    EDUSIGHT CREATIVE LLC
    $ 9,125.00
     
    MASS MUTUAL FINANCIAL GROUP
    $ 9,102.00
     
    B AND H PHOTOVIDEO
    $ 8,948.64
     
    TRANE US INC
    $ 8,642.14
     
    HACH COMPANY
    $ 8,583.87
     
    BRUCE COMPANY OF WISCONSIN INC
    $ 8,550.29
     
    CAMPBELL SCIENTIFIC INC
    $ 8,489.44
     
    TOTAL WATER TREATMENT SYSTEMS INC
    $ 8,469.32
     
    BADGER WELDING SUPPLIES INC
    $ 8,344.66
     
    ADVANCED DISPOSAL SERVICES
    $ 7,940.52
     
    MBS TEXTBOOK EXCHANGE INC
    $ 7,624.98
     
    HENNEMAN ENGINEERING INC
    $ 7,500.00
     
    RHYME BUSINESS PRODUCTS LLC
    $ 7,393.73
     
    UNIVERSITY OF WISCONSIN EXTENSION MATERIALS DISTRIBUTION SERVICES
    $ 7,271.13
     
    MWI VETERINARY SUPPLY CO
    $ 7,173.44
     
    WYSER ENGINEERING LLC
    $ 7,025.51
     
    ALTERNATIVE MACHINE REPAIR INC
    $ 6,556.01
     
    WISCONSIN DEPARTMENT OF WORKFORCE DEVELOPMENT
    $ 6,512.44
     
    WE ENERGIES
    $ 6,446.98
     
    DANE COUNTY REGIONAL AIRPORT
    $ 6,362.28
     
    ARAMARK UNIFORM SERVICES
    $ 6,324.15
     
    PARAGON DEVELOPMENT SYSTEMS
    $ 6,278.14
     
    VWR INTERNATIONAL LLC
    $ 6,254.11
     
    ENGMAN-TAYLOR COMPANY INC
    $ 6,205.23
     
    CENGAGE LEARNING
    $ 6,201.65
     
    HANOVER INSURANCE GROUP
    $ 6,199.00
     
    MARTIN BROTHERS DISTRIBUTING COMPANY INC
    $ 6,145.05
     
    WKOW TELEVISION INC
    $ 6,010.00
     
    ASCENTIVES INC
    $ 5,983.54
     
    SUPERIOR VISION INSURANCE PLAN OF WISCONSIN
    $ 5,960.52
     
    AIRGAS USA LLC
    $ 5,902.91
     
    URBAN ASSETS LLC
    $ 5,777.50
     
    FRANKLIN TEMPLETON RETIREMENT PLAN SERVICES
    $ 5,670.00
     
    MADISON APICS 232
    $ 5,527.14
     
    SANTA CLARITA COMMUNITY COLLEGE DISTRICT
    $ 5,489.24
     
    FIRST TECHNOLOGIES INC
    $ 5,400.00
     
    SCHILLING SUPPLY COMPANY
    $ 5,173.95
     
    FULL COMPASS SYSTEMS LTD
    $ 5,133.45
     
    STRANG INC
    $ 5,095.91
     
    GLS UTILITY LLC
    $ 5,062.50
     
    BURBANK SPORT NETS
    $ 5,042.80
     
    BIZTIMES MEDIA LLC
    $ 5,000.00
     
    JSTOR
    $ 5,000.00
     
    AIRSTREAM COMMUNICATIONS LLC
    $ 4,950.00
     
    CITY OF PORTAGE
    $ 4,844.60
     
    STALKER SPORTS FLOORS
    $ 4,775.00
     
    ORACULAR IS LLC
    $ 4,750.00
     
    EQUITABLE
    $ 4,746.04
     
    BELSON CO
    $ 4,703.98
     
    PAXTON HARDWOODS LLC
    $ 4,702.42
     
    WIEDENBECK INC
    $ 4,700.34
     
    FOUR SEASONS LANDSCAPE AND SNOW REMOVAL INC
    $ 4,665.00
     
    FOSDAL BAKERY LLC
    $ 4,653.90
     
    BOELTER COMPANIES INC
    $ 4,575.38
     
    VANGUARD COMPUTERS INC
    $ 4,538.68
     
    THE LINCOLN ELECTRIC COMPANY
    $ 4,522.00
     
    AKITABOX INC
    $ 4,500.00
     
    JENSEN PLUMBING AND HEATING INC
    $ 4,500.00
     
    PERKINELMER INFORMATICS INC
    $ 4,500.00
     
    ADAFRUIT INDUSTRIES LLC
    $ 4,499.34
     
    ERICKSON TECH SERVICE
    $ 4,396.50
     
    FASTENAL COMPANY
    $ 4,392.75
     
    RUSSELL CONSULTING INC
    $ 4,375.00
     
    REEDSBURG UTILITY COMMISSION
    $ 4,259.27
     
    UNITED WAY OF DANE COUNTY INC
    $ 4,093.18
     
    HOLIDAY WHOLESALE INC
    $ 4,093.07
     
    BADGER SPORTING GOODS CO INC
    $ 4,047.50
     
    QTI CONSULTING INC
    $ 4,000.00
     
    LINCOLN LIFE FINANCIAL GROUP
    $ 3,990.00
     
    MORRIS MIDWEST LLC
    $ 3,915.00
     
    RANGATE INC
    $ 3,893.75
     
    ALLIANT ENERGY WP AND L
    $ 3,881.23
     
    WISCONSIN DEPARTMENT OF JUSTICE
    $ 3,868.00
     
    COAKLEY BROTHERS CO
    $ 3,853.35
     
    THRIVENT FINANCIAL FOR LUTHERANS
    $ 3,825.00
     
    MERRIMAC COMMUNICATIONS LTD
    $ 3,800.00
     
    H AND H INDUSTRIES
    $ 3,798.36
     
    ENTERPRISE SOFTWARE DEVELOPMENT GROUP, INC.
    $ 3,695.00
     
    TAS COMMUNICATIONS
    $ 3,689.83
     
    MV SPORT THE GAME
    $ 3,577.88
     
    GUSTAVE A LARSON CO
    $ 3,545.29
     
    HICKORY HIGHLANDS ENGINEERING
    $ 3,525.00
     
    PREMIER STAFFING SOURCE INC
    $ 3,520.00
     
    MPS
    $ 3,503.00
     
    HENRY SCHEIN
    $ 3,485.40
     
    FORWARD ELECTRIC INC
    $ 3,444.32
     
    TOKEN CREEK MOBILE TELEVISION INC
    $ 3,400.00
     
    MIDWEST VETERINARY SUPPLY INC
    $ 3,372.29
     
    ADVANCE AUTO PARTS
    $ 3,360.26
     
    THE PROMO AGENCY
    $ 3,318.50
     
    JOHN R ROSS
    $ 3,280.13
     
    SIMPLEXGRINNELL LP
    $ 3,222.00
     
    KILGORE INTERNATIONAL
    $ 3,205.00
     
    METLIFE INVESTORS
    $ 3,180.52
     
    FEDEX
    $ 3,076.41
     
    PARTS DEPOT
    $ 3,057.49
     
    FLINN SCIENTIFIC INC
    $ 3,051.60
     
    MCKESSON MEDICAL SURGICAL
    $ 3,046.53
     
    MCMASTER-CARR COMPANY
    $ 2,980.42
     
    ELEGANT FOODS LLC
    $ 2,861.20
     
    HEIGL TECHNOLOGIES INC
    $ 2,855.00
     
    OAK HALL CAP AND GOWN
    $ 2,844.48
     
    NETSUPPORT INC
    $ 2,835.60
     
    SIERRA CEDAR INC
    $ 2,730.00
     
    WAYTEK INC
    $ 2,718.91
     
    GUARANTEE DIGITAL
    $ 2,700.00
     
    KUSTOM SIGNALS INC
    $ 2,690.00
     
    METRO HARDWOOD CORPORATION
    $ 2,641.61
     
    PAUL REILLY COMPANY
    $ 2,639.29
     
    WSJY FM
    $ 2,639.00
     
    AMERICAN HEALTH INFORMATION MANAGEMENT ASSOCIATION
    $ 2,536.98
     
    RED CROSS STORE
    $ 2,512.49
     
    NATIONAL COMMUNITY COLLEGE HISPANIC COUNCIL
    $ 2,500.00
     
    SIDEARM SPORTS LLC
    $ 2,500.00
     
    STENJEM CONSTRUCTION INC
    $ 2,500.00
     
    Total
    $ 6,593,141.17
     
     

    Schedule of Checks Issued for the Period 05/16/17-06/15/17


    THE PRESIDENT RECOMMENDS APPROVAL OF THE EMPLOYMENT OF PERSONNEL

    Name
    Dylan Gallagher
     
    Title
    Administrative Coordinator
     
    Start Date
    June 5, 2017
     
    Salary
    $19.83/hour
     
    Type
    PSRP
     
    PT/FT
    FT
     
    Location
    Fort Atkinson Campus
     
    Degree
     
     
    Where
     
     
    License
     
     
    Certifications
     
     
    Experience
    4+ years Supervisor 1+ years Program Support Assistant
     
    Name
    Larry Fulton
     
    Title
    Maintenance Master Plumber
     
    Start Date
    June 19, 2017
     
    Salary
    $27.38/hour
     
    Type
    PSRP
     
    PT/FT
    FT
     
    Location
    Truax Campus
     
    Degree
     
     
    Where
     
     
    License
    Master Plumber License and a Journeyman License
     
    Certifications
     
     
    Experience
    28+ years Custodian/Master Plumber
     
    Name
    Beverllyn Vasquez
     
    Title
    International Student and Recruitment Specialist
     
    Start Date
    June 19, 2017
     
    Salary
    $65,818/annual
     
    Type
    PSRP
     
    PT/FT
    FT
     
    Location
    Truax Campus
     
    Degree
    Associates – Network Administration Bachelors – Business Management
     
    Where
    Northeast Wisconsin Technical College Concordia University
     
    License
     
     
    Certifications
     
     
    Experience
    2+ years International Recruitment Manager 2+ years Student Recruitment Specialist 1+ years Global Cultures Marketing Assistant 2+ years ELL Lab Aide
     
    Name
    Julie McIntosh-Mrosz
     
    Title
    Administrative Coordinator
     
    Start Date
    June 26, 2017
     
    Salary
    $22.06/hour
     
    Type
    PSRP
     
    PT/FT
    FT
     
    Location
    Watertown Campus
     
    Degree
    Associates – Human Services
     
    Where
    Waukesha County Technical College
     
    License
     
     
    Certifications
     
     
    Experience
    1+ years Senior Medical Professional Assistant 1+ years Office Manager 25+ years Web Developer
     

     

    THE PRESIDENT RECOMMENDS APPROVAL OF RESIGNATIONS AND SEPARATIONS

    EMPLOYEE
    POSITION
    EFFECTIVE DATE
     
    Jennifer Sauer
    Administrative Coordinator
    June 14, 2017
     
    Thomas Blankenship
    PT Laboratory Coordinator
    June 16, 2017
     
    Erika Navarro-Mader
    Administrative Planner
    June 16, 2017
     
    Jacob Fischer
    PT Clerical Technician
    June 23, 2017
     
    Chou Xiong
    Administrative Coordinator
    June 23, 2017
     
    David Miller
    Human Resource Business Partner
    June 30, 2017
     
    Alaina Ehlers
    Manager, WorkSmart Netowrk
    June 30, 2017
     
    Carshella Porter
    PT Clerical Technician
    June 30, 2017
     
    Nancy Kolberg
    Baking & Decorative Arts Instructor
    June 30, 2017
     

     

    THE PRESIDENT RECOMMENDS APPROVAL OF RETIREMENT

    EMPLOYEE
    POSITION
    EFFECTIVE DATE
    YEARS OF SERVICE
     
    William Phillips
    Electronics Technician Instructor
    June 1, 2017
    31
     
    Cynthia Peckenpaugh
    Cosmetology Instructor
    June 1, 2017
    12