Military Activation/Deployment

If you are: 

  • deployed, ordered or inducted into active service in the armed forces of the United States
  • OR requested to work for the federal government during a national emergency or limited national emergency
  • AND the result is that you cannot complete some or all of your classes,

If you are called to active duty, we encourage you to contact Madison College Veteran Resource Services (VRS) Team at veteranresources@madisoncolleg.edu as soon as possible to learn about your options.  If this is not possible, you should attempt to meet with a member of the Veterans Educational Benefits Team. Our members will be able to assists students in deciding how they wish to proceed with classes. Due to Wisconsin Act 75, Madison College is required to allow students the option of dropping all classes for a full refund, taking an incomplete* and completing the classes upon return, or completing classes prior to deployment.

*Any student who wants to take an incomplete or complete early will need to meet with a member of VRS.

Military Activation/Deployment Form

Academic Impact

You are strongly encouraged to meet with a counselor or program advisor to discuss options. Potential completion of coursework may be discussed with instructors. 

Class Withdrawal

You may wish to drop any classes you cannot successfully complete. Do this as soon as you can. You must submit a copy of your active duty order to substantiate military activation. If you are unable to do this, a person who possesses power of attorney for you may submit it for you. They must provide your active duty orders as well as legal documentation of power of attorney.

Tuition and Fee Refund

If activation/deployment prevents you from completing your classes, a Military Activation/Deployment form must be submitted. See the Tuition Refunds web page for complete information on refunds and withdrawals.

Refunds will be sent in the form of check by mail to the student. If the refund should be mailed to another address, please provide that information. You can also set up E-Refunds in your student account to receive your refund directly to your bank account. View this short video for information on setting up E-Refunds.

Book refunds are determined by the Madison College Bookstore on a case-by-case basis. Please contact the Bookstore directly and provide the books, a purchase receipt, and a copy of activation orders. 

Financial Aid

Tuition and fee refunds will first be directed to repay Federal Financial Aid, should a Return of Financial Aid be required. In some cases, Madison College is required to utilize a portion of tuition and fees refunded to reduce the student's loan dept. Madison College will repay the institution and student portion of Federal grants. 

Classes withdrawn due to activation will not be counted as credits attempted and will not adversely affect Satisfactory Academic Progress

If you received loans, you should contact the National Student Loan Data System (NSLDS) at 800-433-3243 for assistance with determining the correct type of loan deferment or forbearance. Should you be unable to contact NSLDS a person in possession of power of attorney may initiate contact.

Program Readmission

After deployment, you may request readmission to your prior academic program. To do this, submit the Program Readmission After Military Activation/Deployment form (PDF, 59KB) along with a copy of your deployment papers or your most recent DD214 Form. Madison College will provide priority re-admission in this scenario. Re-entry into your program will be effective the next available semester. If you request admission to a new program of study, you must submit a new program application however you may request an earlier registration date.

For assistance, please contact Enrollment Services at EnrollmentServices@madisoncollege.edu or (608) 246-6210.