If you are called to active duty while enrolled, we encourage you to contact our Veteran Resource Services (VRS) Team at veteranresources@madisoncollege.edu or 608.246.6076 to discuss your options.

Guidelines for Military Activation and Deployment

The following guidelines apply if you are:

  • Deployed, ordered, or inducted into active service in the armed forces of the United States
  • Requested to work for the federal government during a national emergency or limited national emergency
  • Unable to complete some or all of your classes due to deployment

This policy applies to students that are enrolled and attending classes during the term of being deployed/activated.  If you were on deployment or active duty prior to the term you cannot use this option.

Meet the Requirements?

If you meet the requirements, you will need to fill out the Military Activation / Deployment form.

Complete the Military Activation / Deployment Form

Class Withdrawal

How Can I Withdraw From Classes?

To complete a class withdrawal, you must submit a copy of your active-duty order to substantiate military activation.

If you are unable to do this, a person who possesses power of attorney for you may submit it in your place. They must provide your active-duty orders as well as legal documentation of power of attorney.

Due to Wisconsin Act 75 (PDF), students have the following options:

  1. Drop all classes for a full refund.
  2. Take an incomplete and complete the classes upon return.
  3. Complete classes prior to deployment. Early completion is only available if the deployment/activation is occurring within 30 days of the end of the term and is subject to instructor approval. 

Any student who wants to take an incomplete or complete early must meet with a member of VRS.

How Will Deployment Affect the Financial Aid I Receive?

How Will My Tuition and Fee Refunds Be Handled?

Refunds will be sent in the form of a check by mail to you, the student. The refund will be sent to the address you provide.

We recommend setting up E-Refunds in your student account to receive your refund directly to your bank account.

Book refunds are determined by the Madison College Bookstore on a case-by-case basis. Please contact the Bookstore directly and provide the books, a purchase receipt and a copy of activation orders.

Set Up E-Refunds Video

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What if I Use Loans To Cover My Education?

If you received loans, you should contact the National Student Loan Data System (NSLDS) at 800.433.3243 for assistance with determining the correct type of loan deferment or forbearance.

If you are unable to contact NSLDS, a person in possession of power of attorney for you may initiate contact.

Return of Financial Aid

Tuition and fee refunds will first be directed to repay Federal Financial Aid if a Return of Financial Aid is required.

In some cases, Madison College is required to utilize a portion of tuition and fees refunded. Madison College will repay the institution and student portion of Federal grants.

What if I am receiving educational benefits? 

If you are receiving benefits, contact our Veterans Benefits team at veterans@madisoncollege.edu or 608.246.6038. Deployment or activation can impact benefits in a variety of ways, so it is best to get personalized assistance. 

How Will Deployment Impact My Academic Progress?

How Will Deployment Affect My SAP (Satisfactory Academic Progress) Status?

Classes withdrawn due to activation will not be counted as credits attempted and will not adversely affect Satisfactory Academic Progress.

You are strongly encouraged to meet with your program advisor to discuss options. Potential completion of coursework may be discussed with instructors.

What Is the Process for Program Readmission?

After deployment, you may request readmission to your prior academic program.

To do this, submit the Program Readmission After Military Activation/Deployment form (PDF) along with a copy of your deployment papers or your most recent DD214 Form.

Madison College will provide priority re-admission. Re-entry into your program will be effective the next available semester.

Can I Study Under a Different Program?

If you request admission to a new program of study, you must submit a new program application. You may be able to request an earlier registration date.

For assistance, please contact Enrollment Services at enrollmentservices@madisoncollege.edu or 608.246.6210.