OCTOBER NOVEMBER AND DECEMBER AGENDAS

If you have questions or require access to board agendas documents, please contact Kristin Rolling in the Madison College President's Office at 608.246.6677.

  1. DECEMBER 6 AGENDA

    November 30, 2017

    Updated December 1, 2017

    MEETING NOTICE NOTICE IS HEREBY GIVEN that the Madison College District Board will gather at 2:30 p.m. on Wednesday, December 6, 2017, in Room D1630, Madison Area Technical College Truax Campus, 1701 Wright Street, Madison, to participate in an event celebrating the twentieth anniversary of the Cisco Networking Academy.

    NOTICE IS FURTHER HEREBY GIVEN that the Madison Area Technical College District Board will meet in executive session at 4:30 p.m. in Room 132, to consider employment, promotion, compensation or performance evaluation data as authorized in Section 19.85 (1) (c), Wis. Stats., and for the purpose of receiving an update on strategy, and terms and conditions, concerning negotiation of the acquisition of real estate as authorized by Section 19.85 (1) (e) Wis. Stats.

    NOTICE IS FURTHER HEREBY GIVEN that immediately following executive session, and anticipated no earlier than 4:45 p.m., the Madison Area Technical College District Board will meet in open session in Room 132 to conduct Board development activities.

    NOTICE IS FURTHER HEREBY GIVEN that the Madison Area Technical College District Board will meet at 5:30 p.m. in Room D1630B/C to consider the following:

    1. CALL TO ORDER
      1. Compliance with Open Meeting Law
    2. OATH OF OFFICE FOR NEWLY APPOINTED BOARD MEMBERS
    3. ROUTINE BUSINESS MATTERS
      1. Approval of November 1, 2017, Meeting Minutes
      2. Public Comments
    4. NEW BUSINESS
      1. Communications
        1. Board Chair’s Report
          1. Future Meeting & Event Schedule
        2. Student Liaison Report
        3. College/Campus Announcements
        4. President’s Report
          1. International Travel Authorizations
        5. Action Items
          1. Downtown Education Center Long Term Land Lease
          2. Fiscal Year 2016-17 Comprehensive Annual Financial Report
          3. Fiscal Year 2017-18 Budget Amendment
          4. Consent Agenda
            1. General fund financial report as of October 31, 2017
            2. Supplier payments greater than or equal to $2,500 and schedule of checks issued for the period October 16, 2017, through November 15, 2017
            3. Request for proposals/request for bids/sole sources
            4. Employment of personnel
    5. CALENDAR OF EVENTS

      Board Meetings
      January 3, 2018
      February 7, 2018
      March 7, 2018
      April 4, 2018

      Mid-Year Graduation
      Thursday, December 14, 2017, 6:30 p.m. Redsten Gymnasium

      Wisconsin Technical College District Boards Association

      January 25-27, 2018: Eau Claire
      April 19-21, 2018: Fennimore

      Association of Community College Trustees
      Legislative Summit – February 11-14, 2018: Washington, D.C.

    6. ADJOURN

    cc: News Media
    Madison College Board
    Legal Counsel
    Administrative Staff
    Full-Time Faculty/ESP Local 243
    Part-Time Faculty

  2. NOVEMBER 1 AGENDA

    October 26, 2017

    Updated 10/30/2017

    MEETING NOTICE

    NOTICE IS HEREBY GIVEN that the Madison Area Technical College District Board will meet in executive session at 4:30 p.m. on Wednesday, November 1, 2017, in Room 132, Madison Area Technical College Truax Campus, 1701 Wright Street, Madison, to consider employment, promotion, compensation or performance evaluation data as authorized in Section 19.85 (1) (c), Wis. Stats., and for the purpose of receiving an update on strategy, and terms and conditions, concerning negotiation of the acquisition of real estate as authorized by Section 19.8 (1)(e) Wis. Stats.

    NOTICE IS FURTHER HEREBY GIVEN that immediately following executive session, and anticipated no earlier than 4:45 p.m., the Madison Area Technical College District Board will meet in open session in Room 132 to conduct Board development activities.

    NOTICE IS FURTHER HEREBY GIVEN that the Madison Area Technical College District Board will meet at 5:30 p.m. in Room D1630B/C to consider the following:

    1. CALL TO ORDER
      1. Compliance with Open Meeting Law
    2. ROUTINE BUSINESS MATTERS
      1. Approval of October 4, 2017, Meeting Minutes
      2. Public Comments
    3. NEW BUSINESS
      1. Communications
        1. Board Chair’s Report
          1. Future Meeting & Event Schedule
        2. Student Liaison Report
        3. College/Campus Announcements
        4. President’s Report
          1. Budget Update
          2. South Campus Update
          3. International Travel Authorizations
      2. Information Items
        1. FY2016-17 Preliminary Audit Results
      3. Action Items
        1. Fiscal Year 2016-17 Budget Adjustments
        2. Resolution on District Reserves and Designations
        3. Capital Projects Borrowing
          1. Resolution Awarding the Sale of $8,450,000 General Obligation Promissory Notes, Series 2017-18B
        4. Debt Refinancing Opportunities
          1. Resolution Authorizing The Issuance And Establishing Parameters For The Sale Of Not To Exceed $60,500,000 General Obligation Refunding Bonds
        5. Proposed FY18/19 Capital Remodel Projects
        6. Construct a New South Campus Building
        7. Consent Agenda
          1. Code of Ethics
          2. General fund financial report as of September 30, 2017
          3. Quarterly investment report
          4. Request for proposals/request for bids/sole sources
          5. Vendor payments greater than or equal to $2,500 and schedule of checks issued for the period September 16, 2017, through October 15, 2017
          6. July-September 2017 38.14 service contracts
          7. Employment of personnel
          8. Resignations and separations
          9. Retirement
    4. CALENDAR OF EVENTS

      Board Meetings
      December 6, 2017
      January 3, 2018
      February 7, 2018

      Mid-Year Graduation
      Thursday, December 14, 2017, 6:30 p.m. Redsten Gymnasium

      Wisconsin Technical College District Boards Association
      November 1-4, 2017: Pewaukee
      January 25-27, 2018: Eau Claire
      April 19-21, 2018: Fennimore

      Association of Community College Trustees
      Legislative Summit – February 11-14, 2018: Washington, D.C.
    5. ADJOURN

    cc: News Media
    Madison College Board Legal Counsel
    Administrative Staff
    Full-Time Faculty/ESP Local 243
    Part-Time Faculty

    A meeting of the Madison Area Technical College District Board was held October 4, 2017, at Madison Area Technical College South Campus, 2238 South Park Street, Madison, Wisconsin.

    Board members present: Elton Crim, Kelly Crombie, Randy Guttenberg, Arlyn Halvorson, Joseph Hasler, Frances Huntley-Cooper, and Shawn Pfaff.

    Board members absent: Shiva Bidar-Sielaff.

    Also present: Jack E. Daniels, President; Valentina Ahedo, Metro Campuses Dean; Jon Anderson, Legal Counsel, Tim Casper, Vice-President Institutional Learning and Effectiveness; Keith Cornille, Executive Vice-President and Chief Student Services Officer; James Falco, Associate Vice President of Regional Campuses; Lucía Nuñez, Vice-President of Equity, Inclusion & Community Engagement; Jeff Reeves, Vice-President of Human Resources; and Mark Thomas, Vice-President of Administrative Services and Chief Financial Officer.

    Others present: Tina Marshalek, Student Senate President.

    Call to Order I

    The meeting was duly noticed and called to order at 5:52 p.m.

    Tina Ahedo, Metro Campuses Dean, welcomed the Board and guests to the South Campus. She provided details on new initiatives at the South Campus, including the industrial maintenance bridge program, a portable science lab, and a portable tele-presence unit. She also shared that enhanced student services, including a comprehensive library, new testing center, and a more efficient shuttle schedule, were introduced for the fall semester.

    Routine Business Matters II

    Approval of Meeting Minutes II A

    There was a motion by Ms. Huntley-Cooper, seconded by Mr. Halvorson, to approve the meeting minutes of September 7, 2017, as submitted. Motion carried.

    Public Comments II B

    Tina Marshalek, Student Senate President, shared that the Student Senate has recommended a full textbook rental program for Madison College to address the issue of textbook affordability. She also reported that the senate recently hosted a DACA livestream event that was viewed by almost 170 online users. The senate’s student hunger survey is currently open, with 800 responses collected to date.

    New Business III

    Communications III A

    Board Chair’s Report III A 1

    Mr. Hasler reported that Mr. Crombie served as the Madison College voting delegate at the recent Association of Community College Trustees Leadership Congress.

    Future Meeting & Event Schedule III A 1 a

    Mr. Hasler reviewed the schedule for upcoming meetings and college events, and encouraged Board members to attend.

    Student Liaison Report III A 2

    There was no student liaison report.

    College/Campus Announcements III A 3

    There were no college and campus announcements.

    President’s Report III A 4

    Dr. Daniels reported that Janet Sperstad, director for the college’s Meeting and Event Management program, was named one of the top 25 women in the meetings industry by Meetings and Conventions. Three Madison College students recently received Leaders of Promise scholarships from Coca-Cola. Madison College received a $3 million research grant from the US Department of Education to improve advising services to students and increase college degree completion or transfer. The college is among 10 institutions receiving the Title III grants.

    International Travel Authorizations III B 4 a

    Dr. Daniels informed the Board of the approved international travel activities that will provide staff professional development and student exchange and recruitment opportunities.

    Focus on Focus III B 4 b

    Dr. Casper shared information related to the Madison College Focus on Focus Initiative, an effort to create a common student classroom experience at Madison College that supports students with success in their courses. Six practices were identified that will support that goal. Implementation of those practices will begin in Spring 2018.

    • Assignments and assessments early in the semester
    • Know each student by name by 3rd week of semester
    • Welcome letter
    • Brief conversation with students early in the semester
    • Common elements of a syllabus
    • Basic Blackboard usage – welcome letter, syllabus, grades

    South Madison Campus Outreach Update III B 4 c

    Urban Assets, a community engagement project management company, shared a summary of the community engagement results related to the South Campus Initiative, including the elements of a new South Campus that survey respondents indicated would be most important to the community.

    Action Items III B

    FY2016-17 Tax Levy III B 1

    To meet budget requirements, we need to generate a tax levy for operations of $40,868,346, which includes an increase of $2,328,769 associated with NNC. In addition, the District would be required to make subsequent budget adjustments for FY 2017-18, as is typical practice.

    To meet budget requirements, the college must generate a debt service tax levy of $34,097,000, a debt service mill rate of 0.42836.

    As the debt service mill rate for FY 2016-17 was 0.45398, the recommendation reflects a decrease in the debt service of 0.02562 mills or 5.64%. This reflects the debt service related to the 2010 referendum and implementation of the District’s capital plan.

    The combined operational and debt service mill rate for FY 2016-17 was 0.96574. The combined FY 2017-18 mill rate, as recommended for operations and debt service, is 0.94179. The combined levy amount is $74,965,346.

    There was a motion by Mr. Pfaff, seconded by Dr. Crim, to authorize a property tax levy for FY 2017-18 of $74,965,346 on the full value of the taxable property of the district for the purpose of operating and maintaining the schools of the district and for the payment of debt. The levy for operations shall be $40,868,346 and the levy for debt service shall be $34,097,000. Motion carried.

    District Purchases Over $50,000 Review III B 2

    The Wisconsin Administrative Code requires an annual review of purchases to determine if a more competitive procurement process should be used in succeeding years.

    In the 2016-17 fiscal year, the district had purchases over $50,000 from a total of 153 suppliers, totaling $65,718,463.

    Procurement will continue to lead efforts throughout the year to ensure compliance with purchasing policies and will emphasize the need for a competitive process to be used whenever feasible.

    There was a motion by Mr. Guttenberg, seconded by Dr. Crim to approve the District Purchases over $50,000 Review for FY 2016-17. Motion carried.

    Capital Projects Borrowing III B 3

    Resolution Authorizing the Issuance of Not to Exceed $8,450,000 General Obligation Promissory Notes, Series 2017-18B; and Setting the Sale Therefor III B 3 a

    Mr. Thomas stated that the District Board was being asked to approve a resolution totaling $8,450,000, which is the authorization to begin the borrow process. These funds would be used for $1,300,000 in site work and $7,150,000 for the acquisition of movable equipment and technology. If approved by the District Board, a resolution will be presented at the November 1, 2017, meeting to award the sale of the bonds to the winning bidder from the bidding process.

    There was a motion by Mr. Halvorson, seconded by Mr. Guttenberg, to adopt the Resolution Authorizing The Issuance Of Not To Exceed $8,450,000 General Obligation Promissory Notes, Series 2017-18B; And Setting The Sale Therefor.

    Motion carried.

    Consent Agenda III B 4

    General Fund Financial Report as of August 31, 2017 III B 4 a

    Quarterly Investment Report II B 4 b

    Request for proposals/requests for bids/sole sources III B 4 c

    Supplier payments greater than or equal to $2,500 and schedule of checks issued for the period August 16, 2017, through August 15, 2017 II B 4 d

    Employment of personnel III B 4 e

    Resignations and separations III B 4 f

    There was a motion by Mr. Crombie, seconded by Ms. Halvorson, to approve Consent Agenda items III.B.4.a. through f. as submitted. Motion carried.

    Adjournment V

    There was a motion by Mr. Pfaff, seconded by Ms. Huntley-Cooper, to adjourn. Motion carried.

    The meeting adjourned at 7:20 p.m.

     


    Frances Huntley-Cooper, Secretary


    Topic: International Travel Authorizations (Information Only District Board Report)

    The following international travel requests have been authorized. All of the requests for international travel listed below conform with all procedural and administrative rules as outlined in Madison College District International Travel Policies.

    Pillars of Promise: To support the development of Students' Core Ability of Global and Cultural Perspectives, Madison College supports the opportunities for students to gain exposure to the history, culture, and language of world regions through experiential learning.

    Name of Program/Trip:
    International ePIC Conference & Presentation of Madision College's Badge Program

    Employee(s) Name; Student(s) Name and/or number of students:
    Kathleen Radionoff

    Destination Country and City:
    Bologna, Italy

    Dates of Travel: October 20-28, 2017

    Description/Purpose of Travel and Benefit to District:
    Kathleen Radionoff, Dean, School of Professional and continuing Education has been asked to present at the ePIC 2017, international conference on Open Badges, ePortfolios, Identity, Trust and Recognition. The objective of ePIC is to convene practitioners to explore the opportunities and address the challenges and opportunties related to electronic credentials such as the Madison College badge program and related consulting services.

    Dollar Amount: 3,527.45


    DATE: November 1, 2017

    TOPIC: Fiscal Year 2016-17 Preliminary Audit Results

    ISSUE: To assist College administration in presenting the preliminary audit findings and results for the Fiscal Year ended June 30, 2017, a representative from Clifton Larson Allen, LLP (CLA), the district’s external auditor, will be present. CLA will provide the audit information and also be available to answer any questions from the District Board.

    The Final Fiscal Year 2016-17 Audit and Comprehensive Annual Financial Report (CAFR) will be brought to the full District Board on December 6, 2017 for acceptance.

    FOR INFORMATION ONLY


    DATE: November 1, 2017

    TOPIC: Fiscal Year 2016-17 Budget Adjustments

    ISSUE: As a part of and following the audit process, it is necessary to reconcile the actual expenditures by fund and function to the budget. It is important to note that these adjustments remain within the levied tax revenue adopted by the Madison Area Technical College Board in October 2016 and associated expenditures approved on June 1, 2016 and modified in December 2016 and April 2017.

    These changes must now be approved in accordance with § 65.90, Wis. Stats., and a copy of the approved adjustments must be submitted to the Wisconsin Technical College System. The district’s financial records for FY2016-17 indicate expenditures for the General, Special Revenue Non-aidable, Capital Projects, and Debt Service funds exceed the amounts approved by source or function and an adjustment is necessary.

    General Fund

    Actual expenditure estimates made during the budget process are based on available information. In some cases, the actual expenditures are expended from a different function code than planned. The budget adjustments reflect differences in expenditure function code.

    Special Revenue Non-aidable Fund

    Actual expenditures for financial aid exceeded the budgeted amount by approximately $519,000 due to higher than anticipated student enrollment. The vast majority of financial aid is provided by the state and Federal government and, as such, the district received sufficient revenue to offset the expenditures.

    Capital Projects Fund

    Actual expenditures were expended from a different function code than budgeted. The budget adjustments reflect differences in expenditure function code only. There is no change to the total budgeted expenditures in this fund.

    Debt Service Fund

    Actual expenditures for debt service exceeded the budgeted estimate by $426. The district received sufficient revenue to offset this additional expenditure.

    ACTION: Approve the budget adjustments for the FY2016-17 fiscal year. Note: Approval by the District Board requires a favorable vote of at least six (6) board members.


    General Fund


    Special Revenue Non-Aidable Fund

    Capital Projects Fund

    Debt Service Fund


    DATE: November 1, 2017

    TOPIC: Resolution on District Reserves and Designations

    ISSUE: Wis. Admin. Code TCS 7.05(5) states that the District Board may establish reserves and a segregated portion of fund balances for a specific use and a specific period. The Board is not precluded from increasing or decreasing the amount of the reserves, provided the Board passes a resolution to this effect.

    Reserves and designations are recommended by generally accepted governmental accounting principles for the purpose of allocating current resources for current financial obligations that will come due in future periods. Specifically, reserve indicates “…a portion of the fund balance is not appropriable for expenditure or is legally segregated for a specific use.” [Codification of Governmental Accounting and Financial Reporting Standards, paragraph 1800.122]. Designations “…indicate tentative plans for financial resource utilization in a future period…” [Codification of Governmental Accounting and Financial Reporting Standards, paragraph 1800.124]. The Madison Area Technical College District follows the recommendations and requirements of the Wisconsin Technical College System’s Financial Accounting Manual for establishing reserves and designations.

    A summary of the recommended reserves and designations by fund type on a budgetary basis follows:

    ACTION: Approve the Resolution on District Reserves and Designations.

    *Madison College maintains a general fund balance reserve in the General and Special Revenue Funds between 16.6 and 25 percent of the District's operational budget for potential cash flow deficits.


    Reserves and Retained Earnings June 30, 2017 and 2016
    Fiscal Year 2016-17 Fiscal Year 2015-16

    • Fiscal Year 2016-17
      • General Fund Budget
        • 152,810,000
      • Special Revenue Budget
        • 10,642,000
      • Total General Fund and Special Revenue Budget
        • 163,452,000
      • 16.6% Minimum Reserve*
        • 27,133,032
      • General Fund Designated for Operations
        • 38,156,753
      • Special Revenue Designated
        • 585,819
      • Total Designated Fund
        • 38,742,572
      • Grand Total Designations over Minimum Reserve
        • 11,609,540
      • Reserve for Change Funds
        • 3,7903,390
      • Reserve for Compensated Balances
        • 9,070,376
      • Reserve for Prepaid Expenses
        • 73,457
      • Designated for State Aid Fluctuations
        • 1,199,000
      • Designated for Subsequent Year(s)
        • 2,398,000
      • Special Revenue - Reserve for Prepaid Expenses
        • 13,189
      • Special Revenue - Reserve for Student Aid
        • 414,892
      • Capital - Reserve for Projects
        • 14,719,366
      • Capital - Reserve for Referendum Projects
        • 399,769
      • Debt Service Reserve
        • 4,206,495
      • Internal Service - Reserve for Self Insurance
        • 277,639
      • Total Reserves and Designations
        • 71,518,545
      • Enterprise Funds Retained Earnings
        • 7,304,663
      • Internal Services Retained Earnings
        • 3,641,433
      • Total Reserves and Retained Earnings
        • 82,464,641
    • Fiscal Year 2015-16
      • General Fund Budget
        • 153,813,000
      • Special Revenue Budget
        • 11,854,000
      • Total General Fund and Special Revenue Budget
        • 165,667,000
      • 16.6% Minimum Reserve*
        • 27,500,722
      • General Fund Designated for Operations
        • 38,453,250
      • Special Revenue Designated
        • 807,548
      • Total Designated Fund
        • 39,260,798
      • Grand Total Designations over Minimum Reserve
        • 11,760,076
      • Reserve for Change Funds
        • 3,390
      • Reserve for Compensated Balances
        • 9,112,864
      • Reserve for Prepaid Expenses
        • 99,348
      • Designated for State Aid Fluctuations
        • 1,268,800
      • Designated for Subsequent Year(s)
        • 2,537,600
      • Special Revenue - Reserve for Prepaid Expenses
        • 16,729
      • Special Revenue - Reserve for Student Aid
        • 366,393
      • Capital - Reserve for Projects
        • 18,889,755
      • Capital - Reserve for Referendum Projects
        • 4,930,277
      • Debt Service Reserve
        • 4,021,171
      • Internal Service - Reserve for Self Insurance
        • 299,734
      • Total Reserves and Designations
        • 80,806,859
      • Enterprise Funds Retained Earnings
        • 3,691,130
      • Internal Services Retained Earnings
        • 3,473,873
      • Total Reserves and Retained Earnings
        • 87,971,862

    RESOLUTION ON DISTRICT RESERVES AND DESIGNATIONS

    Whereas, TCS 7.05 (5) District Reserves of the Wisconsin Administration Code for Wisconsin Technical College System allows a district board to establish reserves and segregate a portion of a fund balance for a specific use for a specific period of time, and

    Whereas, Madison Area Technical College District uses reserves and designations for the financial operation of the district,

    Therefore, be it resolved that the Reserves and Designations listed below shall be established as of June 30, 2017 for the period of time and purpose as indicated, and for the amount shown:

    • General Fund
      • Designated for Operations $ 38,156,753
        • An account used to segregate a portion of the fund balance for cash flow purposes for future years.
      • Designated for Subsequent Year and Years $ 2,398,000 Accounts used to segregate a portion of the fund balance to be used in the forthcoming budget years to fund operating costs.
    • Total Designations for Operations and Subsequent Year/Years $ 40,554,753
    • Special Revenue Aidable Funds
      • Designated for Subsequent Year $ 585,819
      • An account used to segregate a portion of the fund balance to be used in the forthcoming budget year to fund operating costs.
    • General Fund
      • Reserve for Change Funds $ 3,790
        • An account used to segregate a portion of the fund balance for the purpose of having small denominations of money at various district locations where cash is collected. The Reserve for Change Funds shall be in existence indefinitely unless changed by Board resolution.
      • Reserve for Compensated Absences $ 9,070,376
        • An account used to segregate a portion of the fund balance for sick pay vesting to employees at time of retirement and accrued vacation.This Reserve for Compensated Absences shall be in existence until all payments to vested employees have been made.
      • Reserve for Prepaid Expenses $ 73,457
        • An account used to segregate a portion of the fund balance for the amount of prepaid expenses as of June 30, 2016. This Reserve for Prepaid Expenses shall be in existence until the goods and/or services have been received and/or the liability incurred.
      • Designated for State Aid Fluctuations $ 1,199,000
        • An account used to segregate a portion of the fund balance for state aid fluctuations during the upcoming fiscal year. This reserve is equal to 10% of the budgeted state aid for the current fiscal year.
    • Special Revenue Aidable Funds
      • Reserve for Prepaid Expenses $ 13,189
        • An account used to segregate a portion of the fund balance for the amount of prepaid expenses as of June 30, 2016. This Reserve for Prepaid Expenses shall be in existence until the goods and/or services have been received and/or the liability incurred.
    • Special Revenue Non-Aidable Funds
      • Reserve for Student Financial Assistance $ 414,892
        • An account used to segregate a portion of the fund balance for the district’s share of expenditures for student grants.
    • Capital Projects Funds
      • Reserve for Capital Projects $ 14,719,366
      • Reserve for Referendum Projects $ 399,769
        • An account used to segregate the unencumbered balance for the Capital Projects funds. This reserve shall exist until the designated projects are completed.
    • Debt Service Funds
      • Reserve for Debt Service $ 4,206,495
        • An account used to segregate a portion of the fund balance used in the forthcoming budget year to fund debt principle and interest payments.
    • Internal Service Funds
      • Reserve for Self Insurance $ 277,639
        • An account used to segregate a portion of the fund balance for the amount authorized by the District Board action to fund for the protection of public property and public liability against Board members and employees. Also used for deductible amounts on various insurance policies. This reserve shall be in existence indefinitely unless changed by Board resolution.
           

    DATE: November 1, 2017

    TOPIC: Resolution Awarding the Sale of $8,450,000 General Obligation Promissory Notes, Series 2017-18B

    ISSUE: On October 4, 2017 the Madison Area Technical College District Board approved authorizing the sale of $8,450,000 of General Obligation Promissory Notes. The issuance of the notes is for the public purpose of the acquisition of movable equipment and technology costing $1,000 or more per unit or set ($6,970,000) and for the purpose of paying the cost of site work ($1,480,000). These activities were included in the FY 2017-2018 capital projects budget approved by the Board on June 7, 2017.

    Michele Wiberg of PMA Securities, Inc. will provide information on the winning bidder, purchase price, interest rates, and tax levies at the board meeting November 1, 2017. Attached is the draft copy of the Resolution. The final version will be delivered at the meeting.

    RECOMMENDATION:

    Adopt the Resolution Awarding the Sale of $8,450,000 General Obligation Promissory Notes, Series 2017-18B.


    DATE: November 1, 2017

    TOPIC: Debt Refinancing Opportunities

    ISSUE: Over the past several years the College has issued approximately $133 million in referendum debt. Although the College received historically low True Interest Cost (TIC) rates on all of these issuances, two of the issuances, the Series 2010-11B Bonds and Series 2011-12A Bonds, were issued at rates that were less favorable than they would be today.

    As time passes and the rates available in the market continue to be historically low, the rates are becoming so favorable that the College’s financial advisors have advised monitoring the potential to refinance the debt (through Refunding Bonds) for debt service savings. Technical college districts are authorized by the provisions of Section 67.04, Wisconsin Statutes, to borrow money and issue general obligation refunding bonds to refinance their outstanding obligations. In order to capture savings for the taxpayers at the right moment, the attached resolution delegates authority to the Vice President of Administrative Services/Chief Financial Officer, upon approval by the president, to act in the best interest of the District in executing the sale of up to $60,500,000 in Refunding Bonds. The delegation is conditioned on meeting certain criteria noted below.

    The resolution limits the delegation of authority by stating that the Refunding Bonds may not be issued unless the True Interest Cost is equal to or less than 3.00%.

    The Government Financial Officers Association recommends a benchmark of minimal 3.00% present value debt service savings; the resolution is even more fiscally conservative in that it requires that the present value debt service savings achieved by the Refunding (the “Savings”) shall be at least 5.00% of the principal amount refunded.

    As the older of the two issuances, the Series 2010-11B Bonds, are in a more favorable position to benefit from a refinancing, and so the resolution further allows that the College may choose to issue Refunding Bonds for both the Series 2010-11B Bonds and the Series 2011-12A Bonds, or only the Series 2010-11B Bonds, depending on market conditions.

    The President will keep the Board informed of the issuance of any bonds under this delegated authority.

    RECOMMENDATION:

    Adopt the Resolution Authorizing The Issuance and Establishing Parameters For The Sale Of Not To Exceed $60,500,000 General Obligation Refunding Bonds.

    Resolution No.

    RESOLUTION AUTHORIZING THE ISSUANCE AND ESTABLISHING PARAMETERS FOR THE SALE OF NOT TO EXCEED $60,500,000 GENERAL OBLIGATION REFUNDING BONDS OF MADISON AREA TECHNICAL COLLEGE DISTRICT, WISCONSIN

    WHEREAS, Madison Area Technical College District, Wisconsin (the “District”) is presently in need of an amount not to exceed $60,500,000 for the public purpose of refunding obligations of the District, including interest on them, specifically, all or a portion of the obligations described on Exhibit A hereto (collectively, the “Refunded Obligations”) (the “Refunding”);

    WHEREAS, technical college districts are authorized by the provisions of Section 67.04, Wisconsin Statutes, to borrow money and issue general obligation refunding bonds to refinance their outstanding obligations;

    WHEREAS, it is the finding of the District Board that it is necessary, desirable and in the best interest of the District to authorize the issuance of and to sell its general obligation refunding bonds (the “Bonds”) for such purpose;

    WHEREAS, it is the finding of the District Board that it is in the best interest of the District to direct its financial advisor, PMA Securities, Inc. (“PMA”) to take the steps necessary for the District to offer and sell the Bonds at public sale and to obtain bids for the purchase of the Bonds; and

    WHEREAS, in order to facilitate the sale of the Bonds in a timely manner, the District Board hereby finds and determines that it is necessary, desirable and in the best interest of the District to delegate to the CFO/Vice President of Administrative Services (the “Authorized Officer”) the authority to accept on behalf of the District the bid for the Bonds that results in the lowest true interest cost for the Bonds (the “Proposal”) and meets the terms and conditions provided for in this Resolution by executing a certificate in substantially the form attached hereto as Exhibit B and incorporated herein by reference (the “Approving Certificate”).

    NOW, THEREFORE, BE IT RESOLVED by the District Board of the District that:

    Section 1. Sale of Bonds. Subject to satisfaction of the conditions set forth in Section 14 of this Resolution, the District shall sell and deliver its General Obligation Refunding Bonds in an aggregate principal amount not to exceed $60,500,000 (the “Bonds”), issued for the purpose above stated, to the financial institution that submitted the Proposal (the “Underwriter”). The purchase price to be paid for the Bonds shall be not less than 97.5% of the principal amount of the Bonds. The difference between the initial offering prices of the Bonds provided by the Underwriter and the purchase price to be paid to the District by the Underwriter, representing Underwriter’s compensation, shall not exceed 2.50% of the principal amount of the Bonds.

    Costs of issuance and bond insurance premium to be paid by the District with respect to the Bonds shall not exceed 1.00% of the principal amount of the Bonds.

    Section 2. The Bonds. The Chairperson and Secretary shall make, execute and deliver the Bonds to the Underwriter, for and on behalf of the District. The Bonds shall be negotiable, general obligation bonds of the District, registered as to both principal and interest, in the denomination of Five Thousand Dollars ($5,000) each or whole multiples thereof, numbered from R-1 upward, dated their date of issuance and with a series designation to be provided for in the Approving Certificate described in Section 14 below. The Bonds may be issued to refund the Series 2010-11B Bonds and the Series 2011-12A Bonds described on Exhibit A or only the Series 2010-11B Bonds described on Exhibit A.

    (a) If the Bonds are issued to refund the Series 2010-11B Bonds and the Series 2011-12A Bonds, the Bonds shall mature on March 1 of each of the years and shall be in an aggregate principal amount not to exceed $60,500,000. Assuming the Bonds are issued in the aggregate principal amount of $53,500,000, the Bonds shall mature in the years and amounts set forth below (subject to adjustment as provided below):

    Year
    Amount
     
    2018
    $ 100,000
     
    2019
    100,000
     
    2020
    100,000
     
    2021
    100,000
     
    2022
    4,175,000
     
    2023
    4,430,000
     
    2024
    4,660,000
     
    2025
    4,900,000
     
    2026
    5,185,000
     
    2027
    5,495,000
     
    2028
    5,750,000
     
    2029
    5,940,000
     
    2030
    6,165,000
     
    2031
    6,400,000
     

     

    The principal amount due in each year may be increased or decreased by up to $1,500,000 for the 2018 maturity and up to $1,000,000 for each of the 2019 through 2031 maturities. If the principal amount due in any year is decreased by an amount in excess of the amount scheduled to mature in that year (based on the schedule set forth above), that maturity of the Bonds may be eliminated.

    (b) If the Bonds are issued to refund only the Series 2010-11B Bonds, the Bonds shall mature on March 1 of each of the years and shall be in an aggregate principal amount not to exceed $27,500,000. Assuming the Bonds are issued in the aggregate principal amount of $24,000,000, the Bonds shall mature in the years and amounts set forth below (subject to adjustment as provided below):

    Year
    Amount
     
    2018
    $ 50,000
     
    2019
    50,000
     
    2020
    50,000
     
    2021
    50,000
     
    2022
    1,935,000
     
    2023
    2,025,000
     
    2024
    2,115,000
     
    2025
    2,225,000
     
    2026
    2,340,000
     
    2027
    2,475,000
     
    2028
    2,570,000
     
    2029
    2,630,000
     
    2030
    2,705,000
     
    2031
    2,780,000
     


    The principal amount due in each year may be increased or decreased by up to $700,000 for the 2018 maturity and up to $400,000 for each of the 2019 through 2031 maturities. If the principal amount due in any year is decreased by an amount in excess of the amount scheduled to mature in that year (based on the schedule set forth above), that maturity of the Bonds may be eliminated.

    The Bonds shall bear interest at rates per annum which will produce a true interest cost on the Bonds not in excess of 3.00% (computed taking the Underwriter’s compensation into account). Interest on the Bonds shall be payable on March 1 and September 1 of each year, commencing with the March 1 or September 1 following the issuance of the Bonds.

    The Bonds shall not be subject to optional redemption or, if callable, shall be subject to redemption prior to maturity, at the option of the District, on a date approved by the Authorized Officer in the Approving Certificate. In the event the Bonds are subject to optional redemption, the Bonds shall be redeemable as a whole or in part, and if in part, from maturities selected by the District and within each maturity, by lot, at the principal amount thereof, plus accrued interest to the date of redemption.
    The present value debt service savings achieved by the Refunding (the “Savings”) shall be at least 5.00% of the principal amount refunded.

    Section 3. Form of the Bonds. The Bonds shall be issued in registered form and shall be executed and delivered in substantially the form attached hereto as Exhibit C and incorporated herein by this reference.

    Section 4. Tax Provisions.

    1. Direct Annual Irrepealable Tax Levy. For the purpose of paying the principal of and interest on the Bonds as the same becomes due, the full faith, credit and resources of the District are hereby irrevocably pledged, and there is hereby levied upon all of the taxable property of the District a direct annual irrepealable tax in such years and in such amounts as are sufficient to meet such principal and interest payments when due.
    2. Tax Collection. So long as any part of the principal of or interest on the Bonds remains unpaid, the District shall be and continue without power to repeal such levy or obstruct the collection of said tax until all such payments have been made or provided for. After the issuance of the Bonds, said tax shall be, from year to year, carried onto the tax roll of the District and collected in addition to all other taxes and in the same manner and at the same time as other taxes of the District for said years are collected, except that the amount of tax carried onto the tax roll may be reduced in any year by the amount of any surplus money in the Debt Service Fund Account created below.
    3. Additional Funds. If at any time there shall be on hand insufficient funds from the aforesaid tax levy to meet principal and/or interest payments on said Bonds when due, the requisite amounts shall be paid from other funds of the District then available, which sums shall be replaced upon the collection of the taxes herein levied.
    4. Appropriation. The District hereby appropriates from amounts levied to pay debt service on the Refunded Obligations or other funds of the District on hand a sum sufficient to be irrevocably deposited in the segregated Debt Service Account created below and used to pay debt service on the Bonds coming due prior to the date of the next collection of taxes by the District.

    Section 5. Segregated Debt Service Fund Account.

    1. Creation and Deposits. There be and there hereby is established in the treasury of the District, if one has not already been created, a debt service fund, separate and distinct from every other fund, which shall be maintained in accordance with generally accepted accounting principles. Debt service or sinking funds established for obligations previously issued by the District may be considered as separate and distinct accounts within the debt service fund.

      Within the debt service fund, there shall be established a separate and distinct account designated as the “Debt Service Fund Account for General Obligation Refunding Bonds” and further identified with the series designation given to the Bonds or the date of the Bonds (the “Debt Service Fund Account”) and such account shall be maintained until the indebtedness evidenced by the Bonds is fully paid or otherwise extinguished. The District Treasurer shall deposit in the Debt Service Fund Account (i) all accrued interest received by the District at the time of delivery of and payment for the Bonds; (ii) any premium not used for the Refunding which may be received by the District above the par value of the Bonds and accrued interest thereon; (iii) all money raised by the taxes herein levied and any amounts appropriated for the specific purpose of meeting principal of and interest on the Bonds when due; (iv) such other sums as may be necessary at any time to pay principal of and interest on the Bonds when due; (v) surplus monies in the Borrowed Money Fund as specified below; and (vi) such further deposits as may be required by Section 67.11, Wisconsin Statutes.
       
    2. Use and Investment. No money shall be withdrawn from the Debt Service Fund Account and appropriated for any purpose other than the payment of principal of and interest on the Bonds until all such principal and interest has been paid in full and the Bonds canceled; provided (i) the funds to provide for each payment of principal of and interest on the Bonds prior to the scheduled receipt of taxes from the next succeeding tax collection may be invested in direct obligations of the United States of America maturing in time to make such payments when they are due or in other investments permitted by law; and (ii) any funds over and above the amount of such principal and interest payments on the Bonds may be used to reduce the next succeeding tax levy, or may, at the option of the District, be invested by purchasing the Bonds as permitted by and subject to Section 67.11(2)(a), Wisconsin Statutes, or in permitted municipal investments under the pertinent provisions of the Wisconsin Statutes (“Permitted Investments”), which investments shall continue to be a part of the Debt Service Fund Account. Any investment of the Debt Service Fund Account shall at all times conform with the provisions of the Internal Revenue Code of 1986, as amended (the “Code”) and any applicable Treasury Regulations (the “Regulations”).
       
    3. Remaining Monies. When all of the Bonds have been paid in full and canceled, and all Permitted Investments disposed of, any money remaining in the Debt Service Fund Account shall be transferred and deposited in the general fund of the District, unless the District Board directs otherwise.

    Section 6. Proceeds of the Bonds; Segregated Borrowed Money Fund. The proceeds of the Bonds (other than any premium not used for the Refunding and accrued interest which must be paid at the time of the delivery of the Bonds into the Debt Service Fund Account created above) shall be deposited into a special fund separate and distinct from all other funds of the District and disbursed solely for the purpose for which borrowed or for the payment of the principal of and the interest on the Bonds. Monies in the Borrowed Money Fund may be temporarily invested in Permitted Investments. Any monies, including any income from Permitted Investments, remaining in the Borrowed Money Fund after the purpose for which the Bonds have been issued has been accomplished, and, at any time, any monies as are not needed and which obviously thereafter cannot be needed for such purpose shall be deposited in the Debt Service Fund Account.

    Section 7. No Arbitrage. All investments made pursuant to this Resolution shall be Permitted Investments, but no such investment shall be made in such a manner as would cause the Bonds to be “arbitrage bonds” within the meaning of Section 148 of the Code or the Regulations and an officer of the District, charged with the responsibility for issuing the Bonds, shall certify as to facts, estimates, circumstances and reasonable expectations in existence on the date of delivery of the Bonds to the Purchaser which will permit the conclusion that the Bonds are not “arbitrage bonds,” within the meaning of the Code or Regulations.

    Section 8. Compliance with Federal Tax Laws. (a) The District represents and covenants that the projects financed by the Bonds and by the Refunded Obligations and the ownership, management and use of the projects will not cause the Bonds or the Refunded Obligations to be “private activity bonds” within the meaning of Section 141 of the Code. The District further covenants that it shall comply with the provisions of the Code to the extent necessary to maintain the tax-exempt status of the interest on the Bonds including, if applicable, the rebate requirements of Section 148(f) of the Code. The District further covenants that it will not take any action, omit to take any action or permit the taking or omission of any action within its control (including, without limitation, making or permitting any use of the proceeds of the Bonds) if taking, permitting or omitting to take such action would cause any of the Bonds to be an arbitrage bond or a private activity bond within the meaning of the Code or would otherwise cause interest on the Bonds to be included in the gross income of the recipients thereof for federal income tax purposes. The Secretary or other officer of the District charged with the responsibility of issuing the Bonds shall provide an appropriate certificate of the District certifying that the District can and covenanting that it will comply with the provisions of the Code and Regulations.

    (b) The District also covenants to use its best efforts to meet the requirements and restrictions of any different or additional federal legislation which may be made applicable to the Bonds provided that in meeting such requirements the District will do so only to the extent consistent with the proceedings authorizing the Bonds and the laws of the State of Wisconsin and to the extent that there is a reasonable period of time in which to comply.

    Section 9. Execution of the Bonds; Closing; Professional Services. The Bonds shall be issued in printed form, executed on behalf of the District by the manual or facsimile signatures of the Chairperson and Secretary, authenticated, if required, by the Fiscal Agent (defined below), sealed with its official or corporate seal, if any, or a facsimile thereof, and delivered to the Purchaser upon payment to the District of the purchase price thereof, plus accrued interest to the date of delivery (the “Closing”). The facsimile signature of either of the officers executing the Bonds may be imprinted on the Bonds in lieu of the manual signature of the officer but, unless the District has contracted with a fiscal agent to authenticate the Bonds, at least one of the signatures appearing on each Bond shall be a manual signature. In the event that either of the officers whose signatures appear on the Bonds shall cease to be such officers before the Closing, such signatures shall, nevertheless, be valid and sufficient for all purposes to the same extent as if they had remained in office until the Closing. The aforesaid officers are hereby authorized and directed to do all acts and execute and deliver the Bonds and all such documents, certificates and acknowledgements as may be necessary and convenient to effectuate the Closing. The District hereby authorizes the officers and agents of the District to enter into, on its behalf, agreements and contracts in conjunction with the Bonds, including but not limited to agreements and contracts for legal, trust, fiscal agency, disclosure and continuing disclosure, and rebate calculation services. Any such contract heretofore entered into in conjunction with the issuance of the Bonds is hereby ratified and approved in all respects.

    Section 10. Payment of the Bonds; Fiscal Agent. The principal of and interest on the Bonds shall be paid by the District Secretary or District Treasurer (the “Fiscal Agent”).

    Section 11. Persons Treated as Owners; Transfer of Bonds. The District shall cause books for the registration and for the transfer of the Bonds to be kept by the Fiscal Agent. The person in whose name any Bond shall be registered shall be deemed and regarded as the absolute owner thereof for all purposes and payment of either principal or interest on any Bond shall be made only to the registered owner thereof. All such payments shall be valid and effectual to satisfy and discharge the liability upon such Bond to the extent of the sum or sums so paid. Any Bond may be transferred by the registered owner thereof by surrender of the Bond at the office of the Fiscal Agent, duly endorsed for the transfer or accompanied by an assignment duly executed by the registered owner or his attorney duly authorized in writing. Upon such transfer, the Chairperson and Secretary shall execute and deliver in the name of the transferee or transferees a new Bond or Bonds of a like aggregate principal amount, series and maturity and the Fiscal Agent shall record the name of each transferee in the registration book. No registration shall be made to bearer. The Fiscal Agent shall cancel any Bond surrendered for transfer.

    The District shall cooperate in any such transfer, and the Chairperson and Secretary are authorized to execute any new Bond or Bonds necessary to effect any such transfer.

    Section 12. Record Date. The fifteenth day of each calendar month next preceding each interest payment date shall be the record date for the Bonds (the “Record Date”). Payment of interest on the Bonds on any interest payment date shall be made to the registered owners of the Bonds as they appear on the registration book of the District at the close of business on the Record Date.

    Section 13. Utilization of The Depository Trust Company Book-Entry-Only System. In order to make the Bonds eligible for the services provided by The Depository Trust Company, New York, New York (“DTC”), the District agrees to the applicable provisions set forth in the Blanket Issuer Letter of Representations previously executed on behalf of the District and on file in the District office.

    Section 14. Conditions on Issuance and Sale of the Bonds. The issuance of the Bonds and the sale of the Bonds to the Underwriter are subject to satisfaction of the following conditions:

    1. Approval by the Authorized Officer of the definitive principal amount, maturities, interest rates, redemption provision and purchase price for the Bonds.
    2. Selection by the Authorized Officer of the obligations to be refunded and realization by the District of the Savings in an amount equal to at least 5.00% of the principal amount refunded.

    Upon his approval of the terms of the Bonds and realization of the Savings set forth in (b) above, which approval shall be evidenced by execution of the Approving Certificate, the Authorized Officer is authorized to execute a Proposal with the Underwriter providing for the sale of the Bonds to the Underwriter.

    Section 15. Official Statement. The District Board hereby approves the preparation of a Preliminary Official Statement with respect to the Bonds and authorizes the Authorized Officer to deem the Preliminary Official Statement as “final” as of its date for purposes of SEC Rule 15c2-12 promulgated by the Securities and Exchange Commission pursuant to the Securities and Exchange Act of 1934 (the “Rule”). All actions taken by officers of the District in connection with the preparation of such Preliminary Official Statement and any addenda to it or Final Official Statement are hereby ratified and approved. In connection with the Closing, the appropriate District official shall certify the Preliminary Official Statement and any addenda or

    Final Official Statement. The Secretary shall cause copies of the Preliminary Official Statement and any addenda or Final Official Statement to be distributed to the Purchaser.

    Section 16. Undertaking to Provide Continuing Disclosure. The District hereby covenants and agrees, for the benefit of the owners of the Bonds, to enter into a written undertaking (the “Undertaking”) if required by the Rule to provide continuing disclosure of certain financial information and operating data and timely notices of the occurrence of certain events in accordance with the Rule. The Undertaking shall be enforceable by the owners of the Bonds or by the Purchaser on behalf of such owners (provided that the rights of the owners and the Purchaser to enforce the Undertaking shall be limited to a right to obtain specific performance of the obligations thereunder and any failure by the District to comply with the provisions of the Undertaking shall not be an event of default with respect to the Bonds).

    To the extent required under the Rule, the Secretary, or other officer of the District charged with the responsibility for issuing the Bonds, shall provide a Continuing Disclosure Certificate for inclusion in the transcript of proceedings, setting forth the details and terms of the District’s Undertaking.

    Section 17. Escrow Agent; Escrow Agreement; Escrow Account. For the purpose of ensuring the payment of the principal of and interest on the Refunded Obligations, the District shall appoint as escrow agent to be named in the Approving Certificate (the “Escrow Agent”) to serve as Escrow Agent with respect to the Refunded Obligations.

    The Chairperson and Secretary are hereby authorized and directed to execute an escrow agreement (the “Escrow Agreement”) with the Escrow Agent, for the purpose of effectuating the provisions of this Resolution.

    The Bond proceeds allocable to refunding the Refunded Obligations shall be deposited in a refunding escrow account which is hereby created with the Escrow Agent, pursuant to the Escrow Agreement, for the purpose of retaining the required amount of cash, if any, and acquiring the United States obligations provided for in the Escrow Agreement.

    Upon transfer of the Bond proceeds and any other necessary funds allocable to refunding the Refunded Obligations to the Escrow Account, the taxes heretofore levied to pay debt service on the Refunded Obligations shall be abated to the extent such transfer together with investment earnings thereon is sufficient to pay the principal of and interest on the Refunded Obligations, but such abatement shall not affect the District’s pledge of its full faith, credit and resources to make such payments. The refunding escrow account created by the Escrow Agreement shall hereinafter serve as the debt service (or sinking) fund account for the Refunded Obligations. The Escrow Agent shall serve as custodian of said debt service (or sinking) funds.

    Section 18. Purchase of U.S. Government Securities. The Escrow Agent and PMA are authorized to submit subscriptions for United States Treasury Securities - State and Local Government Series and to purchase other U.S. government securities on behalf of the District in such amount as is necessary in order to carry out the Refunding.

    Section 19. Redemption of the Refunded Obligations. The Refunded Obligations which are included in the Refunding are hereby called for prior payment and redemption on the first date on which they may be redeemed following the issuance of the Bonds at a price of par plus accrued interest to the date of redemption. The redemption date for each issue of Refunded Obligations is set forth on Exhibit A.

    The District hereby directs the Escrow Agent appointed above to cause notice of redemption to be given at the times, to the parties and in the manner required by the terms of the Refunded Obligations.

    Section 20. Record Book. The Secretary shall provide and keep the transcript of proceedings as a separate record book (the “Record Book”) and shall record a full and correct statement of every step or proceeding had or taken in the course of authorizing and issuing the Bonds in the Record Book.

    Section 21. Bond Insurance. If the Underwriter determines to obtain municipal bond insurance with respect to the Bonds, the officers of the District are authorized to take all actions necessary to obtain such municipal bond insurance. The Chairperson and Secretary are authorized to agree to such additional provisions as the bond insurer may reasonably request and which are acceptable to the Chairperson and Secretary including provisions regarding restrictions on investment of Bond proceeds, the payment procedure under the municipal bond insurance policy, the rights of the bond insurer in the event of default and payment of the Bonds by the bond insurer and notices to be given to the bond insurer. In addition, any reference required by the bond insurer to the municipal bond insurance policy shall be made in the form of Bond provided herein.

    Section 22. Conflicting Resolutions; Severability; Effective Date. All prior resolutions, rules or other actions of the District Board or any parts thereof in conflict with the provisions hereof shall be, and the same are, hereby rescinded insofar as the same may so conflict. In the event that any one or more provisions hereof shall for any reason be held to be illegal or invalid, such illegality or invalidity shall not affect any other provisions hereof. The foregoing shall take effect immediately upon adoption and approval in the manner provided by law.

    Adopted, approved and recorded November 1, 2017.

    line
    Chairperson

    Attest:

    line
    Secretary

    (SEAL)


    EXHIBIT A REFUNDED OBLIGATIONS

    Issue:
    General Obligation School Improvement Bonds,
    Series 2010-11B
    Dated: May 2, 2011
    (the “Series 2010-11B Bonds”)

     

     

    Original Amount: $41,500,000

    Call Price: 100%

    Maturities to be Refunded: 2022-2031

    Amount of Principal Refunded: $23,720,000

    Redemption Date: March 1, 2021

    Issue:
    General Obligation School Improvement Bonds,
    Series 2011-12A
    Dated: July 1, 2011
    (the “Series 2011-12A Bonds”)

     

     

    Original Amount: $57,100,000

    Call Price: 100%

    Maturities to be Refunded: 2022-2031

    Amount of Principal Refunded: $29,265,000

    Redemption Date: March 1, 2021


    EXHIBIT B

    Approving Certificate

    (See Attached)

    CERTIFICATE APPROVING THE PRELIMINARY OFFICIAL STATEMENT AND DETAILS OF GENERAL OBLIGATION REFUNDING BONDS

    I, Mark Thomas, Jr., CFO/Vice President of Administrative Services, of Madison Area Technical College, Wisconsin (the “District”), hereby certify that:

    1. Resolution. On November 1, 2017, the District Board of the District adopted a resolution (the “Resolution”) authorizing the issuance and establishing parameters for the sale of not to exceed $60,500,000 General Obligation Refunding Bonds of the District (the “Bonds”) after a public sale and delegating to me the authority to approve the Preliminary Official Statement, to approve the purchase proposal for the Bonds, and to determine the details for the Bonds within the parameters established by the Resolution.
       
    2. Preliminary Official Statement. The Preliminary Statement with respect to the Bonds is hereby approved and deemed “final” as of its date for purposes of SEC Rule 15c2-12 promulgated by the Securities and Exchange Commission pursuant to the Securities and Exchange Act of 1934.
       
    3. Proposal; Terms of the Bonds. On the date hereof, the Bonds were offered for public sale and (the “Purchaser”) offered to purchase the Bonds in accordance with the terms set forth in the Proposal attached hereto as Schedule I and incorporated herein by this reference (the “Proposal”). PMA Securities, Inc. recommends the District accept the Proposal. The Proposal meets the parameters and conditions established by the Resolution and is hereby approved and accepted.
      The Bonds shall be issued to refund the callable maturities of the [General Obligation School Improvement Bonds, Series 2010-11B] [and the General Obligation School Improvement Bonds, Series 2011-12A] (the “Refunded Obligations”). The Bonds shall be issued in the aggregate principal amount of $ , which is not more than the $ approved by the Resolution for the refunding of the Refunded Obligations, and shall mature on March 1 of each of the years and in the amounts and shall bear interest at the rates per annum as set forth in the Pricing Summary attached hereto as Schedule II and incorporated herein by this reference. Interest shall be payable on March 1 and September 1 of each year, commencing on , 20 . The amount of each annual principal payment due on the Bonds is not more than $ more or less for the 2018 maturity and $ more or less for each of the 2019 through 2031 maturities than the schedule included in the Resolution as set forth below:

      Date
      Resolution Schedule
      Actual Amount
       
      03/01/2018
      $
      $
       
      03/01/2019
       
       
       
      03/01/2020
       
       
       
      03/01/2021
       
       
      03/01/2022
       
       
       
      Date
      Resolution Schedule
      Actual Amount
       
      03/01/2023
      $
      $
       
      03/01/2024
       
       
       
      03/01/2025
       
       
       
      03/01/2026
       
       
       
      03/01/2027
       
       
       
      03/01/2028
       
       
       
      03/01/2029
       
       
       
      03/01/2030
       
       
       
      03/01/2031
       
       
       

      The true interest cost on the Bonds (computed taking the Purchaser’s compensation into account) is %, which is not in excess of 3.00%, as required by the Resolution. The present value debt service savings achieved by the Refunding is $ _ or % of the principal amount refunded, which is at least 5.00% of the principal amount refunded, as required by the Resolution.
       
    4. Purchase Price of the Bonds. The Bonds shall be sold to the Purchaser in accordance with the terms of the Proposal at a price of $ , plus accrued interest, if any, to the date of delivery of the Bonds which is not less than 97.5% of the principal amount of the Bonds as required by the Resolution.

      The difference between the initial offering prices provided by the Purchaser of the Bonds ($ ) and the purchase price to be paid to the District by the Purchaser ($ ), representing Underwriter’s compensation, is $ , or % of the principal amount of the Bonds, which does not exceed 2.50% of the principal amount of the Bonds. The amount representing other costs of issuance to be paid by the District is $ , which does not exceed 1.00% of the principal amount of the Bonds.
       
    5. Redemption Provisions of the Bonds. The Bonds are not subject to optional redemption. OR The Bonds maturing on April 1, and thereafter are subject to redemption prior to maturity, at the option of the District, on April 1, or on any date thereafter. Said Bonds are redeemable as a whole or in part, and if in part, from maturities selected by the District and within each maturity, by lot (as selected by the Depository), at the principal amount thereof, plus accrued interest to the date of redemption.
       
    6. Escrow Agent. Pursuant to Section 17 of the Resolution, is appointed escrow agent for the Bonds.
       
    7. Direct Annual Irrepealable Tax Levy. For the purpose of paying the principal of and interest on the Bonds as the same respectively falls due, the full faith, credit and taxing powers of the District have been irrevocably pledged and there has been levied on all of the taxable property in the District, pursuant to the Resolution, a direct, annual irrepealable tax in an amount and at the times sufficient for said purpose. Such tax shall be for the years and in the amounts set forth on the debt service schedule attached hereto as Schedule III.
    8. Approval. This Certificate constitutes my approval of the Proposal, and the definitive maturities, interest rates, purchase price and redemption provisions for the Bonds and the direct annual irrepealable tax levy to repay the Bonds, in satisfaction of the parameters set forth in the Resolution.


    IN WITNESS WHEREOF, I have executed this Certificate on , 20 pursuant to the authority delegated to me in the Resolution.


    line
    Mark Thomas, Jr. CFO/Vice President of Administrative Services


    SCHEDULE I TO APPROVING CERTIFICATE

    Proposal

    To be provided by PFM Securities, Inc. and incorporated into the Certificate.

    (See Attached)

    SCHEDULE II TO APPROVING CERTIFICATE

    Pricing Summary

    To be provided by PFM Securities, Inc. and incorporated into the Certificate.

    (See Attached)

    SCHEDULE III TO APPROVING CERTIFICATE

    Debt Service Schedule and Irrepealable Tax Levies

    To be provided by PFM Securities, Inc. and incorporated into the Certificate.

    (See Attached)


    EXHIBIT C

    (Form of Bond)

    UNITED STATES OF AMERICA

    REGISTERED NO. R-

    STATE OF WISCONSIN

    DOLLARS

    MADISON AREA TECHNICAL COLLEGE DISTRICT

    GENERAL OBLIGATION REFUNDING BOND, SERIES 20

    MATURITY DATE:

    ORIGINAL DATE OF ISSUE:

    INTEREST RATE:

    CUSIP:

    March 1, , 20 %

    DEPOSITORY OR ITS NOMINEE NAME:

    CEDE & CO.
    PRINCIPAL AMOUNT:

    THOUSAND DOLLARS ($ )

    FOR VALUE RECEIVED, Madison Area Technical College District, Wisconsin (the “District”), hereby acknowledges itself to owe and promises to pay to the Depository or its Nominee Name (the “Depository”) identified above (or to registered assigns), on the maturity date identified above, the principal amount identified above, and to pay interest thereon at the rate of interest per annum identified above, all subject to the provisions set forth herein regarding redemption prior to maturity. Interest is payable semi-annually on March 1 and September 1 of each year commencing on , 20 until the aforesaid principal amount is paid in full. Both the principal of and interest on this Bond are payable to the registered owner in lawful money of the United States. Interest payable on any interest payment date shall be paid by wire transfer to the Depository in whose name this Bond is registered on the Bond Register maintained by the District Secretary or District Treasurer (the “Fiscal Agent”) or any successor thereto at the close of business on the 15th day of the calendar month next preceding the semi-annual interest payment date (the “Record Date”). This Bond is payable as to principal upon presentation and surrender hereof at the office of the Fiscal Agent.

    For the prompt payment of this Bond together with interest hereon as aforesaid and for the levy of taxes sufficient for that purpose, the full faith, credit and resources of the District are hereby irrevocably pledged.
    This Bond is one of an issue of Bonds aggregating the principal amount of $ , all of which are of like tenor, except as to denomination, interest rate, maturity date and redemption provision, issued by the District pursuant to the provisions of Section 67.04, Wisconsin Statutes, for the public purpose of refunding certain outstanding obligations of the District, all as authorized by a resolution of the District Board duly adopted by said governing body at a meeting held on November 1, 2017. Said resolution is recorded in the official minutes of the District Board for said date.

    This Bond is not subject to optional redemption. OR The Bonds maturing on March 1, and thereafter are subject to redemption prior to maturity, at the option of the District, on March 1, or on any date thereafter. Said Bonds are redeemable as a whole or in part, and if in part, from maturities selected by the District and within each maturity, by lot (as selected by the Depository), at the principal amount thereof, plus accrued interest to the date of redemption.

    In the event the Bonds are redeemed prior to maturity, as long as the Bonds are in book-entry-only form, official notice of the redemption will be given by mailing a notice by registered or certified mail, overnight express delivery, facsimile transmission, electronic transmission or in any other manner required by the Depository, to the Depository not less than thirty (30) days nor more than sixty (60) days prior to the redemption date. If less than all of the Bonds of a maturity are to be called for redemption, the Bonds of such maturity to be redeemed will be selected by lot. Such notice will include but not be limited to the following: the designation, date and maturities of the Bonds called for redemption, CUSIP numbers, and the date of redemption. Any notice provided as described herein shall be conclusively presumed to have been duly given, whether or not the registered owner receives the notice. The Bonds shall cease to bear interest on the specified redemption date provided that federal or other immediately available funds sufficient for such redemption are on deposit at the office of the Depository at that time. Upon such deposit of funds for redemption the Bonds shall no longer be deemed to be outstanding.

    It is hereby certified and recited that all conditions, things and acts required by law to exist or to be done prior to and in connection with the issuance of this Bond have been done, have existed and have been performed in due form and time; that the aggregate indebtedness of the District, including this Bond and others issued simultaneously herewith, does not exceed any limitation imposed by law or the Constitution of the State of Wisconsin; and that a direct annual irrepealable tax has been levied sufficient to pay this Bond, together with the interest thereon, when and as payable.

    This Bond is transferable only upon the books of the District kept for that purpose at the office of the Fiscal Agent, only in the event that the Depository does not continue to act as depository for the Bonds, and the District appoints another depository, upon surrender of the Bond to the Fiscal Agent, by the registered owner in person or his duly authorized attorney, upon surrender of this Bond together with a written instrument of transfer (which may be endorsed hereon) satisfactory to the Fiscal Agent duly executed by the registered owner or his duly authorized attorney. Thereupon a new fully registered Bond in the same aggregate principal amount shall be issued to the new depository in exchange therefor and upon the payment of a charge sufficient to reimburse the District for any tax, fee or other governmental charge required to be paid with respect to such registration. The Fiscal Agent shall not be obliged to make any transfer of the Bonds (i) after the Record Date, (ii) during the fifteen (15) calendar days preceding the date of any publication of notice of any proposed redemption of the Bonds, or (iii) with respect to any particular Bond, after such Bond has been called for redemption. The Fiscal Agent and District may treat and consider the Depository in whose name this Bond is registered as the absolute owner hereof for the purpose of receiving payment of, or on account of, the principal or redemption price hereof and interest due hereon and for all other purposes whatsoever. The Bonds are issuable solely as negotiable, fully-registered Bonds without coupons in the denomination of $5,000 or any integral multiple thereof.

    No delay or omission on the part of the owner hereof to exercise any right hereunder shall impair such right or be considered as a waiver thereof or as a waiver of or acquiescence in any default hereunder.

    IN WITNESS WHEREOF, Madison Area Technical College District, Wisconsin, by its governing body, has caused this Bond to be executed for it and in its name by the manual or facsimile signatures of its duly qualified Chairperson and Secretary; and to be sealed with its official or corporate seal, if any, all as of the original date of issue specified above.

    MADISON AREA TECHNICAL COLLEGE DISTRICT, WISCONSIN

    (SEAL)

    By: Chairperson

    By: Secretary

     

    ASSIGNMENT

    FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto


    line
    (Name and Address of Assignee)


    line
    (Social Security or other Identifying Number of Assignee)

    the within Bond and all rights thereunder and hereby irrevocably constitutes and appoints , Legal Representative, to transfer said Bond on the books kept for registration thereof, with full power of substitution in the premises.

    Dated:

    Signature Guaranteed:
     

    line

     

    line
    (e.g. Bank, Trust Company (Depository or Nominee Name) or Securities Firm)


    NOTICE: This signature must correspond with the name of the Depository or Nominee Name as it appears upon the face of the within Bond in every particular, without alteration or enlargement or any change whatever.


    line
    (Authorized Officer)


    DATE: November 1, 2017

    TOPIC: Proposed FY18/19 Capital Remodel Projects Truax Campus and Commercial Avenue Education Center - Building A

    ISSUE: As the College continues to plan for the transition of programs out of the Downtown Education Center (DTEC), some of the spaces where programs will be moving require small remodeling projects. The following projects were included in the Three-Year Facilities Plan approved by the Madison College Board on September 6, 2017:

    Truax – Animation, Rooms D2619, D2623, D2626, & D2628
    This remodel project will relocate the Animation programming from DTEC to Truax. Three computer labs and storage will be created in four existing general classrooms. These new spaces total 3,000 square feet and are adjacent to other art programs on the second floor. The estimated construction cost is $600,000.
    Truax – College Transfer Art, Room D2631 This remodel project will create a new 1,100 square foot drawing lab and add a sink to a second existing art lab. The new dedicated lab is adjacent to the existing art department area and new Animation labs. The estimated construction is $150,000.

    Truax – New Replacement Classrooms, Rooms E3847 & E3849
    This remodel project will replace the general classrooms that were displaced by the Animation project on the second floor. The new rooms will occupy the space vacated by the third floor Electron Microscopy Lab and DMB Accounting Lab and will be built as two active learning rooms, two computer labs, and one lecture room. The project area is 4,500 square feet and the estimated construction cost is $950,000.

    Truax – Business Tech & DMB Accounting Lab, Rooms D3610 & D3613
    This remodel project will remove a wall between the existing business technology space and an adjacent underutilized computer lab. The larger footprint will allow the DMB accounting lab displaced by the New Replacement Classroom project to be combined with the business tech lab. The project area is 3,000 square feet and the estimated construction cost is $525,000.

    Truax – Music, Rooms A1017Q & A1017R
    This remodel project will renovate the two existing music labs to accommodate the music instruction transitioning from the DTEC campus. A new moveable wall will be installed between labs to allow for both rooms to merge together for large performances and practices of the entire orchestra. New secure storage rooms will store instruments and sheet music from the current archive room at DTEC. The project area is 3,600 square feet and the estimated construction cost is $650,000.

    Commercial Avenue Education Center - Building A
    This project will remodel vacant space for Ceramics and Art Metals programs transitioning from DTEC. The iron workers apprenticeship programs have recently moved to their own new training facility. The vacated iron workers space on the first floor, rooms 130, 131, & 132 will be converted to Ceramics space. A vacated second floor room 232 will be converted to Art Metals. The project area is 3,400 square feet and the estimated construction cost is $700,000. Capital equipment, including technology, instructional equipment, and furniture are not part of the construction estimates.

    Construction for these projects would begin April/May 2018, and be completed by early August 2018, in time for the start of the fall 2018 academic year.

    ACTION:

    1. Approve the above remodel projects.
    2. Authorize staff to prepare construction drawings & specifications and to send the above projects out for competitive bids.
    3. Authorize staff to submit a request for approval of each project to the Wisconsin Technical College System for Board approval.
    4. Authorize staff to identify these projects individually in the Three Year Facilities Plan. MADISON AREA TECHNICAL COLLEGE

    DATE: November 1, 2017

    TOPIC: UPDATED - Construct a new South Campus Building 801 West Badger Road, Madison, WI NOTE: Additional authority for increased square footage and estimated total cost

    ISSUE: The need for a new comprehensive campus on the south side of Madison has been identified in both the September 2016 and 2017 Three-Year Facilities Plans. This new campus will provide academic and student services to the underserved residents in the surrounding neighborhoods and areas beyond.

    The college has requested authority to purchase a property owned by the State of Wisconsin at 801 West Badger Road. The existing building on the site was constructed in 1957. Given the age and condition of the facility and the need for extensive rehabilitation or demolition, the appraised value (and purchase price) of $2.8M is essentially the value of the land. Our recommendation is to demolish the building and construct a new building on the site to better meet our academic and student service needs in a more cost effective manner. This will also allow for a more efficient use of the site orientation, as well as maximize the number of parking spaces.

    Previously the Board granted staff authority to design and construct a new building of up to approximately 45,000 gross square feet. The college has determined that the actual space needed to meet the needs of the identified programs and communities the college wishes to serve would need to be 77,000 gross square feet. The previous approval for up to 45,000 gross square feet identified this potential future consideration if additional funding was identified. However, authority to move forward with a 77,000 gross square feet facility was not explicitly granted. To ensure explicit compliance with Wisconsin Technical College System project submittal requirements, the college is now requesting specific authority to build a facility up to 77,000 gross square feet with total construction costs, including site-work, a contingency and all soft costs, estimated not to exceed $20M.

    The college has been awarded an $8.5M gift from the Irwin A. & Robert D. Goodman Foundation and a gift of $3M from Great Lakes Higher Education Corporation. In addition, Great Lakes Higher Education Corporation has also pledged a challenge grant of $3.5M, and the college is actively pursuing additional gifts for a match of $3.5M. The Goodman and Great Lakes contributions of $8.5M and $6.5M, respectively, and the assumed additional matching $3.5M would bring the total of outside gifts up to $18.5M, with a $1.5M college borrow bringing the total resources available to fund the construction project to $20M.

    As described in the earlier approval documentation, the facility will be designed to accommodate general classrooms, computer labs and specialized labs for physical science, anatomy and physiology, chemistry and biology; accommodate the medical assistant program, nursing assistant program and early childhood instruction; and with the additional funding, will greatly increase the number of multipurpose general classroom spaces, an additional science lab and additional computer labs. A small café space along with a convenience store, library and increased space for student services and staff work spaces will also be located in the building.

    ACTION:

    1. Approve demolition and construction of a new South Madison Campus building at 801 West Badger Road in Madison
    2. Authorize staff to prepare construction drawings and detailed specifications to send this project out for competitive bid.
    3. Authorize staff to submit a Request for Concept Review and a Request for Final Approval to the Wisconsin Technical College System Board for their approval to construct this new building and all associated sitework.
       

    DATE: November 1, 2017

    TOPIC: Wisconsin Code of Ethics

    ISSUE: Wisconsin’s Code of Ethics for Public Officials and Employees applies to anyone holding a position "designated as assistant, associate or deputy district director of a technical college."
    Madison Area Technical College has reviewed the prior designations and recommends the following positions as subject to Wisconsin’s Code of Ethics:

    Executive Vice-President & Chief Student Services Officer
    Deputy District Director
     
    Provost
    Associate District Director
     
    Vice President of Human Resources
    Assistant District Director
     
    Vice President of Administrative Services & Chief Financial Officer
    Assistant District Director
     
    Vice President of Institutional Learning & Effectiveness
    Assistant District Director
     
    Vice President of Equity, Inclusion & Community Engagement
    Assistant District Director
     


    RECOMMENDATION:
    That the Madison Area Technical College District Board approve a resolution that for purposes of Wisconsin’s Code of Ethics for Public Officials and Employees, sec. 19.41 through 19.59, Stats., the Madison Area Technical College District Board designates the above named positions assistant, associate or deputy district directors and understands that the current occupants of these positions and their successors to these positions are state public officials to whom Wisconsin’s Code of Ethics applies.


    DATE: November 1, 2017

    TOPIC: General Fund Financial Report as of September 30, 2017

    ISSUE: Review current year to date revenues and expenditures in the general fund. The current fiscal year general fund revenues are 18.31% of the current budget. This compares to 18.88% during the prior fiscal year.

    Local Sources (Tax Levy) recognizes 100% of our annual tax levy as revenue, even though a portion will be collected in the next fiscal year. Also included are the revenues from dissolved TIDs, taxes from DNR lands, and net refunds for personal property. Tax Levy revenues to date are 0.08% of budget, compared to 0.10% last year.

    State Sources includes general state aid, performance based funding and property tax relief aid. Also included are inter-district tuition supplement, state incentive grants, exempt computer state aid, aid in lieu of property taxes, and the WI GI bill remission aid. The State Aid revenues received to date are 7.62% of budget, compared to 7.96% last year.

    Program and Material Fees revenues represent the fees for summer school, and the first and second semesters of the current school year. The program fee revenues to date are 56.86% of budget, compared to 56.38% last year. The material fee revenues to date are 60.82% of budget, compared to 55.19% last year. Material Fees are comparable to prior year but the current year is performing better against the budget.

    Other Student Fees include graduation, nonresident tuition, Group Dynamics, and community service classes. Revenues to date are 62.68% of the amount budgeted. Last year, revenues to date were 58.30%.

    Institutional Sources include interest income, rental and royalty income, along with miscellaneous revenues. The revenues to date are 38.80% of the budget. Last year’s revenues were 32.01% of the budget. The positive variance is from interest income and rental income. Interest income is driven by favorable rates and balances compared to prior year. Rental income is primarily related to the timing of the customer billing compared to prior year.

    Federal Sources consist of cost reimbursements on federal grants and administration for student financial assistance. Current year revenues are 22.12% of the budget, compared to 21.81% last year.

    Transfers are from the following: Designation for Subsequent Years -$1,400,100 and Designation for Subsequent Year – $599,900. These budgeted transfers will not be recorded in the general ledger until later in the fiscal year.

    The functional expenditure classifications are defined by NACUBO’s Financial Accounting and Reporting Manual for Higher Education. The current fiscal year expenditures are 24.19% of budget as compares to 23.00% for the prior fiscal year.

    • Instructional includes expenditures for all activities that are part of the College’s instructional programs. Current year Instruction expenditures are 20.26% of budget, compared to 18.92% last year.
    • Instructional Resources includes all expenditures incurred to provide support for instruction, such as library and academic administration and support. This year’s Instructional Resources expenditures are 25.51% of the budget, versus 23.30% last year.
    • Student Services includes expenditures incurred for admissions, registrar, and other activities that contribute to students’ emotional and physical well-being, such as counseling, student aid administration, and intercollegiate athletics. Student Services expenditures are 21.54% of the current year’s budget, compared to 21.45% last year.
    • General Institutional includes expenditures for centralized activities that manage planning for the entire institution, such as the President’s Office, human resources, and financial operations. General Institutional expenditures equal 31.49% of budget, compared to 31.04% last year.
    • Physical Plant includes expenditures for the administration, supervision, maintenance, and protection of the institution’s physical plant. This includes items such as janitorial services, care of grounds, maintenance and operation of buildings and security. Physical Plant expenditures equal 50.35% of budget, compared to 49.04% last year.
    • Public Service includes expenditures for activities established for non-instructional services, such as the athletic director’s office. The current year’s expenditures are 31.73% of budget, compared to 27.13% last year.
    • ACTION: Accept report and place on file.

     


    GENERAL FUND FOR THE MONTH ENDED SEPTEMBER 2017

    STATEMENT OF REVENUE - ESTIMATED AND ACTUAL

    Budgeted Revenue

    Local Sources (Tax Levy): $ 38,369,000
    State Sources (State Aid): $ 72,884,000
    Program Fees: $ 34,940,000
    Material Fees: $ 1,231,000
    Other Student Fees: $ 2,058,000
    Institutional Sources: $ 1,163,000
    Federal Sources: $ 165,000
    Transfers from Reserves: $ 2,000,000
    Total Revenues: $ 152,810,000

    Actual Revenue Current Month

    Local Sources (Tax Levy): $ 9,722
    State Sources (State Aid): $ 1,655,804
    Program Fees: $ (166,510)
    Material Fees: $ (1,581)
    Other Student Fees: $ 112,411
    Institutional Sources: $ 105,328
    Federal Sources: $ 29,602
    Transfers from Reserves: $ -
    Total Revenues: $ 1,744,777

    Actual Revenue Year to Date

    Local Sources (Tax Levy): $ 31,986
    State Sources (State Aid): $ 5,553,803
    Program Fees: $ 19,867,106
    Material Fees: $ 748,634
    Other Student Fees: $ 1,289,883
    Institutional Sources: $ 451,208
    Federal Sources: $ 36,505
    Transfers from Reserves: $ -
    Total Revenues: $ 27,979,124

    Balance To Be Earned

    Local Sources (Tax Levy): $ 38,337,014
    State Sources (State Aid): $ 67,330,197
    Program Fees: $ 15,072,894
    Material Fees: $ 482,366
    Other Student Fees: $ 768,117
    Institutional Sources: $ 711,792
    Federal Sources: $ 128,495
    Transfers from Reserves: $ 2,000,000
    Total Revenues: $ 124,830,876

    Actuals to Budget % Earned Year to Date

    Local Sources (Tax Levy): 0.08%
    State Sources (State Aid): 7.62%
    Program Fees: 56.86%
    Material Fees: 60.82%
    Other Student Fees: 62.68%
    Institutional Sources: 38.80%
    Federal Sources: 22.12%
    Transfers from Reserves: 0.00%
    Total Revenues: 18.31%

    *Actuals to Budget % Earned Prior Year

    Local Sources (Tax Levy): 0.10%
    State Sources (State Aid): 7.96%
    Program Fees: 56.38%
    Material Fees: 55.19%
    Other Student Fees: 58.30%
    Institutional Sources: 32.01%
    Federal Sources: 21.81%
    Transfers from Reserves: 0.00%
    Total Revenues: 18.88%

    STATEMENT OF EXPENDITURES AND ENCUMBRANCES COMPARED WITH AUTHORIZATIONS

    Budgeted Expenditures

    Instructional: $ 104,865,000
    Instructional Resources: $ 3,784,000
    Student Service: $ 16,118,000
    General Institutional: $ 14,658,000
    Physical Plant: $ 13,044,000
    Public Service: $ 341,000
    Total Expenditures: $ 152,810,000

    Year to Date Expenditures

    Instructional: $ 20,345,708
    Instructional Resources: 884,280
    Student Service: 3,238,686
    General Institutional: 3,923,622
    Physical Plant: 2,779,280
    Public Service: 104,453
    Total Expenditures: $ 31,276,029

    Encumbrances

    Instructional: $ 894,791
    Instructional Resources: $ 81,115
    Student Service: $ 232,990
    General Institutional: $ 691,833
    Physical Plant: $ 3,788,268
    Public Service: $ 3,756
    Total Expenditures: $ 5,692,753

    Budget Balance

    Instructional: $ 83,624,501
    Instructional Resources: $ 2,818,605
    Student Service: $ 12,646,324
    General Institutional: $ 10,042,545
    Physical Plant: $ 6,476,451
    Public Service: $ 232,791
    Total Expenditures: $ 115,841,218

    Actuals to Budget % Used Year to Date

    Instructional: 20.26%
    Instructional Resources: 25.51%
    Student Service: 21.54%
    General Institutional: 31.49%
    Physical Plant: 50.35%
    Public Service: 31.73%
    Total Expenditures: 24.19%

    *Actuals to Budget % Used Prior Year to Date

    Instructional: 18.92%
    Instructional Resources: 23.30%
    Student Service: 21.45%
    General Institutional: 31.04%
    Physical Plant: 49.04%
    Public Service: 27.13%
    Total Expenditures: 23.00%

    *Prior Year Budget %'s are computed from Final Budget for FY16-17


    MADISON AREA TECHNICAL COLLEGE DISTRICT

    QUARTERLY INVESTMENT REPORT

    September 30, 2017

    This Investment Report provides information on all financial assets of Madison College, which are under the direct control of the district board of Madison Area Technical College District.

    Investments of Madison Area Technical College District are subject to Wisconsin Statutes 66.0603 and 219.05 and the Investment Procedures of the College, which are established to supplement the existing statutory authority.

    CASH AND INVESTMENTS

    1. As of September 30, 2017, the College had $75.5 million in cash and investments.
    Description
    Original Cost
    Percent
     
    Investment Series
    $57,176,253
    75.7%
    WISC LTD
    $11,156,935
    14.8%
    Cash Management Series
    $4,975,241
    6.6%
    Certificates of Deposit
    $987,000
    1.3%
    State of WI LGIP
    $751,059
    1.0%
    Park Bank CD
    $253,938
    0.3%
    UW Credit Union
    $94,125
    0.1%
    BMO Harris Bank
    $56,770
    0.1%
    Johnson Bank
    $33,028
    0.0%
    Bank of North Carolina
    $6,255
    0.0%
     
    Total Portfolio
    $75,490,604
    100%

     

    The investment portfolio at the end of the period consists of the Wisconsin Investment Series Cooperative (WISC) investment series which makes up 75.7% ($57.2 million) and yields 1.06% and the WISC LTD (Limited Term Duration) series carrying 14.8% ($11.2 million) projected to yield 1.26% at time of maturity. WISC CDs account for 1.3% ($1.0 million) yielding 1.29%. These CD’s are from local, State of Wisconsin Credit Unions and have an 18-month maturity date. The cash management series carries 6.6% ($5.0 million.) yielding .87%. The Government Investment Pool (WI LGIP) carried 1.0% ($751,000) of the District’s cash yielding 1.03%. These cash equivalent deposits are secured through collateral agreements and do not carry credit risk. Other investments include a Park Bank 6-month Certificate of Deposit at .3% ($250,000) of the total portfolio value, with a yield of .10%. CDs are federally insured for up to $250,000. As a result, this investment does not carry credit risk beyond any accrued interest earned on the principal balance.

    The remaining cash deposits with the UW Credit Union, BMO Harris, Johnson Bank and Bank of North Carolina make up .2% ($190,000) of the portfolio value. These deposits are federally insured and do not carry credit risk.

    The College’s cash and investments can be divided into two investment portfolios:

    Investment Type

     
    Operating Funds
    $49,650,349
    66%
    Bond Proceeds
    $25,840,255
    34%
     
    Total
    $75,490,604
    100%

     

    The Operating Funds balance is comprised of all cash and investment balances related to the General Fund, Special Revenue Funds, Enterprise Funds, and Internal Service Funds. Cash inflows include property tax levy, state aid, student tuition and fees, federal and state grants, and sales activity.

    Outflows include all operating expenses of the College, the largest of which is payroll.

    The Bond Proceeds balance is comprised of all cash and investment balances related to the Capital and Debt Service Funds. Inflows include all bond issuance proceeds and debt service deposits. Outflows include all capital expenses and debt service payments of the College.

    PERFORMANCE

    The investment portfolio has a current yield of 107 basis points, which compares to the State of Wisconsin local government investment pool yield of 103 basis points and the 6-month treasury of 120 basis points for the same time period. The current yield improved by 8 basis points since the end of June, 2017.

    Performance

    All fees on investments made through Wisconsin Investment Series Cooperative are dictated by the WISC Information Statement and the WISC Board of Commissioners.

    The fees are not to exceed (but may be less than):

    US Government Treasury Securities:
    15 basis points annualized
     
    US Government Agency/Instrumentality Securities:
    15 basis points annualized
     
    Municipal Securities:
    15 basis points annualized
     
    FDIC Insured Certificates of Deposit:
    25 basis points annualized
     
    Collateralized Certificates of Deposit/Reciprocal:
    25 basis points annualized
     
    New Issue Securities
    @ issue price
     

    The total fees paid fiscal year to date 9/30/2017 is $11,873. These fees are inclusive of safekeeping charges, wire transfers, monthly reporting, monitoring of collateral and the cash flow and bond proceeds management services.

    LIQUIDITY

    The liquidity needs of the college on an annual basis are sizable. As a result, there continue to be little opportunity to invest in longer maturity investments to pick up additional return on investment.

    The graph below depicts our operating fund balance throughout the year. While we have significant balances in February of each year, after the receipt of approximately 2/3rds of the property tax levy and all of our state aid, the operating needs of the College exceed subsequent revenue inflows for the remainder of the year. The 2017 low point for operational funds was in mid-January, at a balance of $19.7 million. 2018 low point is projected to be at $19.0 million, based on current forecasts.

    As a result, while we do have opportunity in a rising interest rate environment to invest 30-180 days out and potentially pick up additional yield, we do not have the opportunity to invest large sums beyond that maturity range. The College is also limited in its fixed rate investment options 180 days and longer due to the cyclical nature of the College’s cash flow.

    Other investments under 180 days are unlikely to match/exceed the current WISC Cash Management Series rates of 0.87%.

    Madison College YOY Investment Balances

    We continue to monitor our liquidity needs, cash inflows and available investment options for other opportunities to increase the current yield.

    Topic: Request for Proposals / Request for Bids / Sole Sources for Board Approval


    DATE OF BOARD MEETING - November 1, 2017

    All of the Requests for Bids (RFB), Requests for Proposals (RFP),and Sole Source Requests (S) listed below conform with all procedural and administrative rules as outlined in Madison College District Purchasing Policies and in the WTCS Financial and Administrative Manual.

    ID: RFP15-003

    Title: Miscellaneous Architecture, Engineering, & Environmental Services

    Description:
    The Facilities Department at times requires external design services to assist in areas that require specialized skills not available internally, or that involve projects that have an implementation time line that cannot be met by available internal staff resources. These services include architectural, engineering, civil, building envelope, environmental, and food service design. Typically these services are used for remodeling, reconfiguration, and repair projects. A Request for Proposal (RFP) for Miscellaneous Architecture, Engineering & Environmental Services was sent to prospective vendors and advertised according to policy. The vendor list was approved by the Madison College District Board at their meeting on February 11, 2015.
    Due to the new comprehensive south campus project, it will be necessary to increase the yearly dollar amount for external design services and add two additional years to the term.

    Funding and Term:
    FY2014-15
    FY2015-16
    FY2016-17
    FY2017-18
    FY2018-19
    Capital Budgets

    The qualified list will be in effect for three (3) years and may be extended for two (2) additional one year periods.

    Extend RFP15-003 which was approved by the Madison College Board on February 11, 2015, for (2) additional one year periods.

    FY2019-20
    FY2020-21
    Capital Budget

    Vendor:
    Architectural Services
    Angus Young Associates, Inc.
    Continuum Architects + Planner, S.C.
    CWE, Inc.
    Dimension IV Madison Design Group
    Dorschner Associates, Inc.
    Engberg Anderson Architects
    Kahler Slater
    OPN Architects
    Plunkett Raysich Architects
    Somerville Architects
    Strang

    Building Envelope Services
    Facility Engineering, Inc.
    GAI Consultants, Inc.
    GESTRA Engineering, Inc.
    ZS LLC

    Engineering Services
    Grumman/Butkis Associates
    Henneman Engineering, Inc.
    KJWW Engineering Consultants
    Pearson Engineering, LLC
    Singh & Associates, Inc.

    Civil Engineering Services
    JSD Professional Services
    Wyser Engineering, LLC

    Environmental Services
    Professional Service Industries, LLC
    Key Engineering Group, LTD

    Dollar Amount: Up to $1,000,000 per year
    For the (2) additional one year periods and increase the per year cost for external design services up to $1,750,000 per year

    Recommended by VP and Director/Dean: Mike Stark Director of Facility Services
    Mark Thomas CFO/Vice President of Administrative Services

    ID: RFP18-002

    Title: IT Infrastructure Interim Management Services

    Description:
    The College is seeking to retain the services of an interim manager for its information technology (IT) infrastructure services for a period from approximately October 1, 2017 to June 30, 2018. The interim services provider will be available on-site during normal business hours. The provider will also be available on-call or through other electronic means to oversee implementation of projects scheduled to occur outside of normal business hours or emergencies.

    Funding and Term: ~9 months - FY 2017-18

    Vendor: Moran Technology Consultants Naperville, IL

    Dollar Amount: Approx. $244,000

    Recommended by VP and Director/Dean: Tim Casper Vice President, Institutional Learning & Effectiveness

    ID: RFP18-004

    Title: Employee Assistance Program (EAP)

    Description:
    Madison College completed a Request for Proposal (RFP) for an employee assistance program. The criteria included was: 24/7 helpline; onsite consultations; management and employee training sessions; website access; up to five (5) face-to-face counseling sessions; detailed cost of professional services; and monthly and year end utilization reporting. Family Service Madison met all of the required criteria.

    Funding and Term: 5 years FY2017-18 FY2018-19 FY2019-20 FY2020-21 FY2021-22
    with optional 2 additional years FY2022-23 FY2023-24

    Vendor: Family Service Madison

    Dollar Amount: $18,000 per year

    Recommended by VP and Director/Dean:
    Kristin Gebhardt Assistant VP, Human Resources
    Jeff Reeves Vice President, Human Resources

    ACTION: Authorize staff to proceed with the purchases listed above with the vendors and terms as specified.

    Note:

    RFP = Request for Proposal: Award goes to highest scoring proposer that meets all minimum requirements RFB = Request for Bid: Award goes to lowest cost Bidder that meets all minimum requirements

    S = Sole Source: An item or service that is only available from a single source

     


    Madison College Supplier Payments Greater Than or Equal to $2,500.00 09/16/2017 through 010/15/2017

    Supplier
    Total Spend
     
    JH FINDORFF AND SON INC
    $ 1,366,709.95
    WPS HEALTH SOLUTIONS
    $ 1,070,634.82
    GROUP HEALTH COOPERATIVE OF SOUTH CENTRAL WI
    $ 666,273.09
    JOE DANIELS CONSTRUCTION CO INC
    $ 463,455.00
    INSIGHT PUBLIC SECTOR INC
    $ 375,773.70
    MADISON GAS AND ELECTRIC CO
    $ 347,574.58
    INTERCON CONSTRUCTION INC
    $ 284,830.06
    MIDAMERICA ADMINISTRATIVE AND RETIREMENT SOLUTIONS INC
    $ 154,167.07
    PEARSON EDUCATION INC
    $ 152,451.87
    ASSESSMENT TECHNOLOGIES INSTITUTE LLC
    $ 90,710.00
    MCGRAW HILL GLOBAL EDUCATION LLC
    $ 71,952.99
    H AND K SPORTS FIELDS LLC
    $ 71,250.00
    FINDORFF INC
    $ 69,475.75
    ROYLE PRINTING CO
    $ 64,539.53
    SMART SOLUTIONS INC
    $ 63,971.00
    MBS TEXTBOOK EXCHANGE INC
    $ 60,903.69
    COAKLEY BROTHERS CO
    $ 55,059.67
    SYSCO BARABOO LLC
    $ 55,021.73
    MARS IT CORP
    $ 50,616.00
    AMBULANCE NETWORK INC
    $ 50,000.00
    DUET RESOURCE GROUP INC
    $ 49,995.76
    MINNESOTA LIFE INSURANCE COMPANY
    $ 46,929.09
    CENGAGE LEARNING
    $ 46,004.52
    SANTA CLARITA COMMUNITY COLLEGE DISTRICT
    $ 45,782.98
    CODEWORKS INC
    $ 43,351.75
    PEOPLEADMIN INC
    $ 42,901.91
    CHANDRA TECHNOLOGIES INC
    $ 41,474.00
    AGNETO INC
    $ 40,082.00
    TEKSYSTEMS INC
    $ 38,487.89
    VANGUARD GROUP
    $ 37,922.38
    SYNERGY CONSORTIUM SERVICES LLC
    $ 37,267.00
    MADISON COLLEGE FOUNDATION
    $ 35,536.51
    PLUNKETT RAYSICH ARCHITECTS LLP
    $ 31,510.76
    WERNER ELECTRIC SUPPLY CO
    $ 31,485.20
    CDW GOVERNMENT
    $ 29,613.40
    PARK CENTRE II LLC
    $ 29,164.31
    KFORCE INC
    $ 28,614.50
    FEDEX
    $ 27,794.86
    AMERICAN FUNDS SERVICE CO
    $ 27,195.56
    LANE COMMUNITY COLLEGE
    $ 26,853.18
    FIDELITY RETIREMENT SERVICES
    $ 26,133.14
    COYLE CARPET ONE
    $ 25,889.56
    H AND H INDUSTRIES
    $ 24,375.89
    GREAT LAKES COCA COLA DISTRIBUTION LLC
    $ 23,454.36
    BEACON HILL STAFFING GROUP LLC
    $ 23,366.00
    DELL MARKETING LP
    $ 22,582.61
    VIVA USA INC
    $ 22,580.00
    MCGRAW HILL GLOBAL EDUCATION HOLDINGS LLC
    $ 22,461.09
    HIRING AND STAFF SERVICES INC
    $ 22,352.76
    MPS
    $ 22,277.81
    ICEBERG TECHNOLOGY GROUP
    $ 22,040.00
    JONES AND BARTLETT LEARNING LLC
    $ 21,928.23
    SERVICEMASTER BUILDING MAINTENANCE
    $ 19,551.00
    MARTIN BROTHERS DISTRIBUTING COMPANY INC
    $ 18,654.74
    VISTA HIGHER LEARNING INC
    $ 18,070.00
    SIERRA CEDAR INC
    $ 17,080.00
    COMMUNITY DEVELOPMENT AUTHORITY
    $ 17,023.97
    PARAGON DEVELOPMENT SYSTEMS
    $ 16,633.75
    AMERIPRISE FINANCIAL SERVICES
    $ 15,620.93
    STAPLES BUSINESS ADVANTAGE
    $ 15,223.98
    JOBS FOR THE FUTURE INC
    $ 15,000.00
    JAMF SOFTWARE LLC
    $ 14,721.00
    URBAN ASSETS LLC
    $ 14,613.52
    CROWNE PLAZA MADISON
    $ 14,288.00
    APPLE INC
    $ 14,066.55
    NEBRASKA BOOK COMPANY INC
    $ 13,935.10
    GODFREY AND KAHN S.C.
    $ 13,257.02
    SHOW STRIPING INDUSTRIES
    $ 12,995.00
    MARLING HOMEWORKS
    $ 12,852.29
    MASTERS BUILDING SOLUTIONS INC
    $ 12,330.00
    METRO TRANSIT MADISON
    $ 12,122.85
    METROPOLITAN LIFE INSURANCE CO
    $ 11,634.04
    SIMPLEXGRINNELL LP
    $ 11,563.33
    ONLINE COMPUTER LIBRARY CENTER INC
    $ 11,004.75
    T ROWE PRICE
    $ 10,818.42
    ATMOSPHERE COMMERCIAL INTERIORS LLC
    $ 10,708.81
    DANE COUNTY REGIONAL AIRPORT
    $ 10,455.95
    PROSPECT INFOSYS INC
    $ 10,430.00
    SANS INSTITUTE
    $ 10,032.00
    M3 INSURANCE SOLUTIONS
    $ 10,000.00
    WASHINGTON EQUIPMENT AND HARDWARE LIMITED
    $ 9,941.00
    INDICO LLC
    $ 9,916.65
    HP INC
    $ 9,891.99
    EMMONS BUSINESS INTERIORS
    $ 9,384.25
    WE ENERGIES
    $ 9,117.52
    WYSER ENGINEERING LLC
    $ 9,057.50
    ORACULAR IS LLC
    $ 9,000.00
    V MARCHESE INC
    $ 8,967.19
    TEAMSOFT INC
    $ 8,928.00
    BRUCE COMPANY OF WISCONSIN INC
    $ 8,721.29
    MASS MUTUAL FINANCIAL GROUP
    $ 8,714.00
    THE PROMO AGENCY
    $ 8,698.75
    MEDCO SUPPLY COMPANY
    $ 8,551.36
    LAUERSDORF EXCAVATING INC
    $ 8,400.00
    METRO FORD OF MADISON
    $ 8,294.19
    ENGMAN-TAYLOR COMPANY INC
    $ 8,276.43
    HENNEMAN ENGINEERING INC
    $ 8,043.75
    DRC / CTB
    $ 7,886.02
    GREATER MADISON CHAMBER OF COMMERCE INC
    $ 7,750.00
    RHYME BUSINESS PRODUCTS LLC
    $ 7,393.73
    BOELTER COMPANIES INC
    $ 7,251.54
    CAMERA CORNER/CONNECTING POINT
    $ 7,234.20
    SCHILLING SUPPLY COMPANY
    $ 7,024.49
    UNITED MAILING SERVICES INC
    $ 6,934.68
    AUSTAD AND SON INC
    $ 6,730.00
    EDGERTON CONTRACTORS INC
    $ 6,715.87
    FACILITY ENGINEERING INC
    $ 6,597.50
    XEROX CORP
    $ 6,554.50
    MORTON PUBLISHING COMPANY
    $ 6,407.20
    WW NORTON AND CO INC
    $ 6,372.00
    POMASL FIRE EQUIPMENT INC
    $ 6,026.43
    PURPLE COMMUNICATIONS INC
    $ 5,850.00
    FORWARD ELECTRIC INC
    $ 5,752.14
    AMERICAN COLLEGE TESTING
    $ 5,600.55
    LINCOLN LIFE FINANCIAL GROUP
    $ 5,240.00
    MIDWEST VETERINARY SUPPLY INC
    $ 5,209.62
    SPRINGSHARE LLC
    $ 5,208.00
    DOUGLAS STEWART COMPANY INC
    $ 5,194.67
    ADVANCED DISPOSAL SERVICES
    $ 5,156.94
    NOAHS ARK WATERPARK
    $ 5,122.00
    GLS UTILITY LLC
    $ 5,042.75
    CAROLINA BIOLOGICAL SUPPLY COMPANY
    $ 5,042.38
    CERTIFIED REFRIGERATION AND MECHANICAL INC
    $ 5,034.00
    THE CREATIVE COMPANY INC
    $ 5,000.00
    AMERICAN TECHNICAL PUBLISHERS INC
    $ 4,913.67
    CITY OF PORTAGE
    $ 4,909.00
    RITTENHOUSE
    $ 4,896.21
    FRANKLIN TEMPLETON RETIREMENT PLAN SERVICES
    $ 4,720.00
    GOODHEART WILLCOX PUBLISHER
    $ 4,715.40
    OMNI GLASS AND PAINT INC
    $ 4,708.00
    REEDSBURG UTILITY COMMISSION
    $ 4,667.59
    ARAMARK UNIFORM SERVICES
    $ 4,650.79
    GRAINGER INDUSTRIAL SUPPLY
    $ 4,613.44
    CRITICAL MENTION INC
    $ 4,500.00
    NEHER ELECTRIC SUPPLY INC
    $ 4,465.94
    EMPLOYEE BENEFITS CORPORATION
    $ 4,461.50
    GCX CORP
    $ 4,278.00
    CITY OF MADISON
    $ 4,245.58
    CREATIVE BUSINESS INTERIORS INC
    $ 4,156.00
    BADGER SPORTING GOODS CO INC
    $ 4,081.00
    ASCENTIVES INC
    $ 4,071.00
    PREMIER STAFFING SOURCE INC
    $ 4,048.00
    CHARTER COMMUNICATIONS
    $ 4,003.50
    KESSENICHS LTD OF AMERICA
    $ 3,998.40
    EQUITABLE
    $ 3,992.90
    THERMO FISHER SCIENTIFIC (ASHEVILLE) LLC
    $ 3,991.57
    HOLIDAY WHOLESALE INC
    $ 3,947.11
    MERRIMAC COMMUNICATIONS LTD
    $ 3,800.00
    FOSDAL BAKERY LLC
    $ 3,744.00
    ELEGANT FOODS LLC
    $ 3,635.34
    SNAP ON INDUSTRIAL
    $ 3,562.31
    PATTERSON DENTAL SUPPLY INC
    $ 3,496.32
    MSC INDUSTRIAL SUPPLY CO INC
    $ 3,445.03
    INDUSTRIAL PRESS INC
    $ 3,376.21
    MCKESSON MEDICAL SURGICAL
    $ 3,321.75
    FILTRATION CONCEPTS INC
    $ 3,158.40
    DAVIS INSTRUMENT CO INC
    $ 3,158.00
    THE BADGER GROUP
    $ 3,122.60
    SCHUMACHER ELEVATOR COMPANY
    $ 3,103.83
    HJ PERTZBORN PLUMBING AND FIRE PROTECTION CORP
    $ 3,080.00
    LAFORCE INC
    $ 3,045.00
    HOME 2 SUITES EUGENE DOWNTOWN UNIVERSITY AREA
    $ 3,015.18
    HOYOS CONSULTING LLC
    $ 3,011.95
    DOUGLAS ART AND FRAME
    $ 3,011.33
    N4C
    $ 3,000.00
    PROFESSIONAL LAWN MAINTENANCE
    $ 3,000.00
    METLIFE INVESTORS
    $ 2,950.94
    TOWNSEND PRESS
    $ 2,948.40
    MADISON TRUCK EQUIPMENT INC
    $ 2,772.00
    SIGNELEMENTS
    $ 2,727.45
    SCOTT ELZA
    $ 2,713.95
    D AND H DISTRIBUTING
    $ 2,703.04
    FISHER SCIENTIFIC COMPANY LLC
    $ 2,702.64
    ADVANCE AUTO PARTS
    $ 2,682.81
    BARTON INTL
    $ 2,529.83
     
    Total
    $ 7,492,554.50

     


    SCHEDULE OF CHECKS ISSUED FOR THE PERIOD 09/16/17-10/15/17


    Schedule of Checks Issued for the Period 09/16/17-10/15/17

    The gross pay from Sep 16, 2017 - Oct 15, 2017 was $9,353,836.74

    *Sales taxes are due and paid in the subsequent month after collection


    38.14 Contract Estimated Full Cost Recovery Report FY 17-18, for the period of Jul -Sep 2017


    Contract Estimated Full Cost Recovery Report FY 17-18

    Type of Service:
    1.xx Customized Instruction
    2.xx Technical Assistance
    x.11 Public Education Inst./K-12
    x.15 Multiple Educational
    x.16 Public Education Inst./K-12 - Transcripted Credit
    x.18 Public Education Inst./PS
    x.19 Private Education Inst.
    x.21 WI Local Government Unit
    x.22 Indian Tribal Governments
    x.23 Economic Development Corp
    x.24 County Boards of Supervisors
    x.25 Multiple Local Government Units
    x.31 State of Wisconsin
    x.32 WI Department of Corrections
    x.33 WI Div. of Vocat. Rehab
    x.35 Multiple State Government
    x.41 Business and Industry
    x.42 Community Based Organizations
    x.43 Workplace Education Initiatives
    x.44 WMEP Related Contracts
    x.45 Multiple Business & Industry
    x.46 Adv Manufacturing Solutions
    x.47 Workforce Advancement Training Grants
    x.51 Federal Governments
    x.55 Multiple Federal Governments Units
    x.61 Foreign Governments
    x.62 State Other Than WI
    x.63 Out of State Businesses
    x.65 Multiple Out of State Entities


    THE PRESIDENT RECOMMENDS APPROVAL OF THE EMPLOYMENT OF PERSONNEL

    Name
    Mary Molinaro Spada
    Title
    Manager, ASET Operations and Center
    Start Date
    October 2, 2017
    Salary
    $80,885/annual
    Type
    Administrator
    PT/FT
    FT
    Location
    Commercial Ave Campus
    Degree
    Bachelors – Italian and Philosophy Masters – Management/Project Management
    Where
    UW Madison Bellevue University
    License
     
    Certifications
     
    Experience
    4+ years Consortium Project Manager 2+ years Grants Specialist 12+ years Restaurant Co-Owner 15+ years ESL Instructor
    Name
    Jennifer Novey
    Title
    Administrative Specialist
    Start Date
    October 2, 2017
    Salary
    $18.34/hour
    Type
    PSRP
    PT/FT
    PT
    Location
    Truax Campus
    Degree
    Associates – Administrative Professional Bachelors – Biblical Studies
    Where
    Madison College Moody Bible Institute
    License
     
    Certifications
    Professional Administrative Certification of Excellence (PACE) American Society of Administrative Professionals
    Experience
    5+ months Student Aide (Casual here at Madison College) 3+ years Administrative Assistant
    Name
    Maria McClellan
    Title
    Manager, Campus Operations (Eastern Region)
    Start Date
    October 2, 2017
    Salary
    $74,415/annual
    Type
    Administrator
    PT/FT
    FT
    Location
    Fort Atkinson Campus
    Degree
    Bachelors – Applied Behavioral Sciences Masters – Elementary Education
    Where
    National Louis University
    License
     
    Certifications
     
    Experience
    9+ months Enrollment Center Coordinator (Casual here at Madison College) 18+ years Outreach Development Specialist/Recruitment 10+ years Store Manager
    Name
    Eric Barber
    Title
    Associate Human Resources Business Partner
    Start Date
    October 16, 2017
    Salary
    $71,000/annual
    Type
    Administrator
    PT/FT
    FT
    Location
    Truax Campus
    Degree
    Bachelors – Communications Masters – Business Administration
    Where
    UW Whitewater
    License
     
    Certifications
     
    Experience
    4+ years Equal Employment Specialist Senior 5+ years Diversity Program Manager 4+ years HR Coordinator

     

    THE PRESIDENT RECOMMENDS APPROVAL OF RESIGNATIONS AND SEPARATIONS

    EMPLOYEE
    POSITION
    EFFECTIVE DATE
    Jacob Bentley
    Programmer/Analyst
    October 13, 2017
    Mollie Stolbov
    Recruitment Coordinator
    October 18, 2017

     

    THE PRESIDENT RECOMMENDS APPROVAL OF RETIREMENT

    EMPLOYEE
    POSITION EFFECTIVE DATE
    YEARS OF SERVICE
    Michael Reid
    Lead Custodian October 1, 2017
    31
    David Medearis
    Senior Disability Resource Liaison October 4, 2017
    6

     

  3. OCTOBER 4 AGENDA

    September 27, 2017

    MEETING NOTICE

    NOTICE IS HEREBY GIVEN that the Madison Area Technical College District Board will meet in executive session on Wednesday, October 4, 2017, at 4:30 p.m., at South Campus, 2238 South Park St., Madison, WI, Room SM111, to consider employment, promotion, compensation or performance evaluation data as authorized in Section 19.85 (1) (c), Wis. Stats., for the purpose of receiving an update on strategy, and terms and conditions, concerning negotiation of the acquisition of real estate as authorized by Section 19.85 (1) (e) Wis. Stats., and to confer with legal counsel who will provide advice concerning a legal claim of a former employee as authorized by Section 19.85 (1)(g) Wis. Stats.

    NOTICE IS FURTHER HEREBY GIVEN that immediately following executive session, and anticipated no earlier than 4:45 p.m., the Madison Area Technical College District Board will reconvene in open session in Room SM111 to conduct Board development activities.

    NOTICE IS FURTHER HEREBY GIVEN that the Madison Area Technical College District Board will participate in a community reception at 5:00 p.m. at South Campus.

    NOTICE IS FURTHER HEREBY GIVEN that the Madison Area Technical College District Board will meet upon the completion of the community reception, estimated to not be earlier than 5:30 p.m., in the South Campus Community Room, to consider the following:

    1. CALL TO ORDER
      1. Compliance with Open Meeting Law
    2. ROUTINE BUSINESS MATTERS
      1. Approval of September 7, 2016, Meeting Minutes
      2. Public Comments
    3. NEW BUSINESS
      1. Communications
        1. Board Chair’s Report
          1. Future Meeting & Event Schedule
        2. Student Liaison Report
        3. College/Campus Announcements
        4. President’s Report
          1. International Travel Authorizations
          2. Focus on Focus
          3. South Madison Campus Outreach Update 1
      2. Action Items
        1. FY2016-17 Tax Levy
        2. District Purchases over $50,000 Review
        3. Capital Projects Borrowing
          1. Resolution Authorizing the Issuance of Not to Exceed $8,450,000 General Obligation Promissory Notes, Series 2017-18B; and Setting the Sale Therefor
        4. Consent Agenda Items
          1. General fund financial report as of August 31, 2017
          2. Quarterly Investment Report as of June 30, 2017
          3. Request for proposals/request for bids/sole sources
          4. Vendor payments greater than or equal to $2,500 and schedule of checks issued for the period August 16, 2017 through September 15, 2017
          5. Employment of personnel
          6. Resignations and separations
             
    4. CALENDAR OF EVENTS

      Board Meetings

      October 4, 2017
      November 1, 2017
      December 6, 2017
      January 3, 2018

      Wisconsin Technical College District Boards Association
      November 1-4, 2017: Pewaukee

      Association of Community College Trustees
      Legislative Summit – February 11-14, 2018: Washington, D.C.
       
    5. ADJOURN
      cc: cc:News Media
      Madison College Board
      Legal Counsel
      Administrative Staff
      Full-Time Faculty/ESP Local 243
      Part-Time Faculty
       

    A meeting of the Madison Area Technical College District Board was held September 6, 2017, at Madison Area Technical College, 1701 Wright Street, Madison, Wisconsin.

    Board members present: Elton Crim, Kelly Crombie, Arlyn Halvorson, Joseph Hasler, Frances Huntley-Cooper, and Shiva Bidar-Sielaff.

    Board members absent: Randy Guttenberg and Shawn Pfaff.

    Also present: Jack E. Daniels, President; Valentina Ahedo, Metro Campuses Dean; Jon Anderson, Legal Counsel, Turina Bakken, Provost; Tim Casper, Vice-President Institutional Learning and Effectiveness; Keith Cornille, Executive Vice-President and Chief Student Services Officer; James Falco, Northern Region Dean; Lucía Nuñez, Vice-President of Equity, Inclusion & Community Engagement; Jeff Reeves, Vice-President of Human Resources; Mark Thomas, Vice-President of Administrative Services and Chief Financial Officer; Alex Hipler, Board Student Representative; Michael Stark, Director of Facilities; and Kristin Rolling- Recording Secretary.

    Others present: Tina Marshalek, Student Senate President.

    Call to Order I

    The meeting was duly noticed and called to order at 5:33 p.m.

    Routine Business Matters II

    Approval of Meeting Minutes II A

    There was a motion by Mr. Crombie, seconded by Ms. Bidar-Sielaff, to approve the meeting minutes of August 2, 2017, as submitted. Motion carried.

    Public Comments II B

    Tina Marshalek, Student Senate President, shared that the Student Senate priorities for this year have been updated to include student hunger and homelessness.

    New Business III

    Communications III A

    Board Chair’s Report III A 1

    Future Meeting & Event Schedule III A 1 a

    Mr. Hasler reviewed the schedule for upcoming meetings and college events, and encouraged Board members to attend college events.

    Student Liaison Report III A 2

    Mr. Hipler expressed his thanks to the college administrators who have been involved in moving forward with the South Campus Initiative. He also shared that he has spoken with students regarding President Trump’s recent DACA announcement and that affected students are experiencing fear, confusion, and anger. He encouraged college leaders and staff to assist these students.

    College/Campus Announcements III A 3

    Mr. Falco reported that the Baraboo Latino initiative continues, and has resulted in three full sections of beginning, intermediate, and advanced ESL classes. The initiative is a partnership between the City of Baraboo, Madison College, and several community organizations, with a goal of engaging with the Latino community in Baraboo and Sauk County.

    Ms. Ahedo reported that her campuses have experienced a smooth beginning of the academic year.

    Dr. Bakken reported that a new fire academy for students attending Sun Prairie’s alternative high school began this fall. Students attend four hours of instruction at Madison College, with the opportunity to earn both high school credit and certification as a fire fighter. She also reported that the Madison College Honors Program for 2017-18 has a 36 percent increase in participation as compared to last year. She also shared the dates, locations, and topics for the college’s STEM speaker series.

    Dr. Cornille reported that the college continues to gain ground in enrollment numbers, and that he will provide a complete enrollment report at the Board’s October meeting.

    Dr. Casper provided an update on the 2017-19 state budget, noting that the legislature had not yet approved it. Provisions previously decided by the legislature during the budget approval process regarding the Wisconsin Technical College system were not expected to change during final budget negotiations.

    Mr. Reeves reported that the Human Resources Department continues to work on improvements to the hiring process that will reduce the amount of time that is needed to fill vacant positions.

    Ms. Nuñez reported that the college hosted the Back to School Celebration of 100 Black Men. More than 1,000 backpacks filled with school supplies were distributed to attendees. The event also included a community resource fair. She also reported that 123 Students of Promise attended the recent Learning to Learn Camps, where students participated in activities that will help them be successful at Madison College.

    President’s Report III A 4

    Dr. Daniels stated that, regardless of their background, experiences, country of origin or economic means, Madison College will continue to meet the needs of its students. Dr. Daniels announced that the Automated Manufacturing System Technology program received first place in a Fanuc Robotics Competition. The award package is about $100,000, including a new robot.

    Dr. Daniels also announced that Gary “Big Dog” Breneman is being inducted into the Wisconsin Basketball Coaches Association (WBCA) Hall of Fame in the Friends category. He has been the men’s basketball manager for over 40 years and is also extremely involved in women’s basketball, baseball and women’s softball. Dr. Daniels reported that college has begun its 10-year facility planning project. Included within the context of the 10-year plan is the requirement to submit to WTCS, annually, a three- year facility plan. Dr. Daniels introduced Mr. Thomas and Mr. Stark to discuss both the process of developing both the 10-year and the annual three-year facilities plans.

    Ten-Year Facilities Master Plan III A 4 a

    Mr. Thomas and Mr. Stark reported that a College work team that includes college leadership, the Facilities Planning and Investment Council (FPIC), Deans, faculty, and students has begun the process of updating the college’s Ten-Year Facilities Master Plan. The plan was last updated in 2009. With the assistance of Plunkett Raysich Architects, the workgroup will assess current facilities, including regional campuses, to determine how the college can best meet upcoming and future needs of students. A final plan will be submitted to the Board for approval in 2018.

    Action Items III B

    Three-Year Facilities Plan III B 1

    Annually, all Wisconsin Technical College System (WTCS) districts are required to prepare and submit a Three-Year Facilities Plan to the Wisconsin Technical College System State Board. The plan must be approved by the District Board and submitted to the WTCS.

    There was a motion by Mr. Crombie, seconded by Dr. Crim, to approve Madison College's Three-Year Facilities Plan dated September 2017 for submission to the Wisconsin Technical College System. Motion carried.

    Purchase Employee Trust Fund Property and Building III B 2

    The September 2016 and 2017 Three-Year Facilities Plans both identify the need for a new comprehensive campus on the south side of Madison. This new campus will provide academic and student services to the underserved residents in the surrounding neighborhoods and areas beyond.

    The college has carefully studied multiple alternative sites in the south Madison area that could be purchased and developed into a comprehensive campus. Finding a property in close proximity to bus service and also allowing enough acreage for future building expansion and adequate parking was challenging. However, we were able to find a property that meets all of our criteria at 801 West Badger Road. This site in the City of Madison is on the corner of Park Street and West Badger Road. It is directly adjacent to the South Madison Bus Transfer Station and is a few hundred yards from the college’s current access point in Villager Mall.

    The site is approximately 4.35 acres and includes an office building that was constructed in 1957. The college has negotiated a sale price for the property of $2.8 million, which matches the amount of the appraisal provided by the current owner of the property, which is the State of Wisconsin. The state agency that currently occupies the building (the Employee Trust Funds) will be moving to a new location in spring of 2018. Once the building is vacated, ownership will be transferred to CG Hill Farms, LLC. The College will be purchasing the property from this entity immediately thereafter. The source of funding for this purchase will be a $1.5 million gift from the Irwin A. & Robert D. Goodman Foundation and a $1.3 million gift from American Family Insurance.

    Constructing South Campus Building III B 3

    The college has requested authority to purchase a property owned by the State of Wisconsin at 801 West Badger Road. The existing building on the site was constructed in 1957. Given the age and condition of the facility and the need for extensive rehabilitation or demolition, the appraised value and purchase price of $2.8 million is essentially the value of the land. The college’s recommendation is to demolish the building and construct a new building on the site to better meet academic and student service needs in a cost effective manner. This will also allow for a more efficient use of the site orientation, as well as maximize the number of parking spaces.

    The college is planning on constructing a new building of up to approximately 45,000 gross square feet that will accommodate general classrooms, computer labs and specialized labs for physical science, anatomy and physiology, chemistry and biology. In addition, the building will accommodate labs for the medical assistant program, nursing assistant program and early childhood instruction. A small café space along with a bookstore, library and space for student services will also be located in the building.

    Total construction costs, including site-work, a contingency and all soft costs, are estimated not to exceed $13 million. The college has been awarded an $8.5 million gift from the Irwin A. & Robert D. Goodman Foundation and is actively pursuing additional gifts for up to $3 million. These gifts, of up to $11.5 million, and a $1.5 million borrow for new construction will fund the project.

    Additionally, the building will also be designed to ultimately be increased up to a total of 75,000 gross square feet at a future date. The building orientation and site will be designed to accommodate this potential future expansion.

    There was a motion by Mr. Halvorson, seconded by Dr. Crim, to:

    1. Approve demolition and construction of a new South Madison Campus building at 801 West Badger Road in Madison
    2. Authorize staff to prepare construction drawings and detailed specifications to send this project out for competitive bid.
    3. Authorize staff to submit a Request for Concept Review and a Request for Final Approval to the Wisconsin Technical College System Board for their approval to construct this new building and all associated sitework.

    Motion carried.

    Consent Agenda III B 4

    General Fund Financial Report as of July 31, 2017 III B 4 a

    Request for proposals/requests for bids/sole sources III B 4 b

    Supplier payments greater than or equal to $2,500 and schedule of checks issued for the period July 16, 2017, through August 15, 2017 II B 4 c

    Employment of personnel III B 4 d

    Resignations and separations III B 4 e

    Retirements III B 4 f

    There was a motion by Mr. Halvorson, seconded by Dr. Crim, to approve Consent Agenda items III.B.4.a. through f. as submitted. Motion carried.

    Adjournment V

    There was a motion by Ms. Huntley-Cooper, seconded by Ms. Bidar-Sielaff, to adjourn. Motion carried.

    The meeting adjourned at 6:41 p.m.


    line
    Frances Huntley-Cooper, Secretary


    Topic: International Travel Authorizations (Information Only District Board Report)

    The following international travel requests have been authorized. All of the requests for international travel listed below conform with all procedural and administrative rules as outlined in Madison College District International Travel Policies.

    Pillars of Promise: To support the development of Students' Core Ability of Global and Cultural Perspectives, Madison College supports the opportunities for students to gain exposure to the history, culture, and language of world regions through experiential learning.

    Name of Program/Trip:
    English 2 with Research in Place

    Employee(s) Name; Student(s) Name and/or number of students:
    Anna Purnell and John Drake, 12-25 students

    Destination Country and City:
    Isla Vieques, Puerto Rico

    Dates of Travel:
    March 9-March 16, 2018

    Description/Purpose of Travel and Benefit to District:
    English 2 with Research in Place will internationalize the curriculum of a college transfer, capstone writing and research class. Students will arrive in Vieques having developed a complete research plan and learning itinerary prepared in consultation with the English 2 instructor. During the program, students will attend classes on writing and research, as well as daily sessions in Spanish and short lectures from local experts on the history, culture, politics, and sociology of the island.

    Dollar Amount:
    Program funded by participant fees. Approximately $2400-2650.

    Name of Program/Trip:
    Gender and Women's Studies- Study Abroad Experience

    Employee(s) Name; Student(s) Name and/or number of students:
    Angelika Gulbis and Laurie Benda, 7-25 students

    Destination Country and City:
    London, England

    Dates of Travel:
    March 2018- dates to be determined in conjunction with the Women of the World Conference and Festival

    Description/Purpose of Travel and Benefit to District:
    Instructors Laurie Benda and Angelika Gulbis were awarded a mini-grant from UW-Milwaukee to conduct a site visit to the Women of the World Conference and Festival, London, England, March 6-15, 2017 and develop a study abroad experience linked to the newly developed Gender Studies Certificate at Madison College. Students in this program will visit the Women of the World Festival, other events associated with the conference, and will explore other opportunities in London related to gender and women's issues. Students may either participate as an option within an exiting 3-credit International Perspectives on Gender and Women course, or may enroll in a study-abroad specific 1-credit option. Both options fulfill social science requirements toward AA/AS degrees and requirements for the Gender and Women's Studies and Global Studies certificates.

    Dollar Amount:
    Program funded by participant fees. Approximately $2000-2500

    Name of Program/Trip:
    French Language Immersion- Canada

    Employee(s) Name; Student(s) Name and/or number of students:
    Mary Haight, Dept. Chair, World Languages (2 weeks) second instructor (3 weeks) is yet to be determined, 10- 25 students

    Destination Country and City:
    Jonquiere, Canada

    Dates of Travel:
    May 13-June 16, 2018

    Description/Purpose of Travel and Benefit to District:
    For five weeks beginning at the end of our Madison College spring semester our students will attend classes and participate in activities at our host institution, the Centre Linguistique du Collège de Jonquière in the Province of Quebec, CA. This will be the second year of Madison College French language study abroad programs at this location. The program includes French language courses, excursions, cultural activities, and home stays. Over the course of the five weeks, the Centre Linguistique provides 190 hours of organized activities for the students: 90 hours of classroom French study plus 100 hours of sociocultural activities and sports. Situated just two hours north of Quebec City in the midst of a majestic natural landscape, the community of Jonquière is 100% French-speaking and is very welcoming community with strong support for visiting international students. Students earn 4 credits in college transfer French language and credits fulfill requirements for the Global Studies Certificate.

    Dollar Amount:
    Program funded by participant fees. Approximately $2950/ participant.

    Name of Program/Trip:
    Renewable Energy in the Developing World- Belize

    Employee(s) Name; Student(s) Name and/or number of students:
    Joel Shoemaker, 10 students, if additional Madison College students Dean Petersen may also travel with the group

    Destination Country and City:
    Various cities, Belize

    Dates of Travel:
    May 19-May 28, 2018

    Description/Purpose of Travel and Benefit to District:
    In September 2010 Madison College was awarded a three-year grant from the U.S. Department of State Bureau of Education and Cultural Affairs (ECA) to conduct a program of Capacity Building for Study Abroad. Madison College served as the lead institution of this award, promoting the development of new faculty-led study abroad programs in Central America focusing on renewable energy, engineering and sustainable development. One of the outcomes of this project is that, since 2013, Madison College has collaborated with other regional community colleges to establish a service learning program focused on renewable energy applications in rural Belize. This year Madison College plans to offer the program in collaboration with Heartland Community College and Moraine Park Technical College. Students will both study the use of energy in Belize and its impact on the natural environment as well as participate in a variety of solar electrical installations. Students may enroll in either college transfer or technical program 8-week online courses in Renewable Energy for the Developing World; courses fulfil requirements for Renewable Energy Technology, Solar Photovoltaic, and Global Studies certificates

    Dollar Amount:
    Program funded by participant fees. Approximately $2600-2800/ participant.

    Name of Program/Trip:
    Spanish Language Immersion- Costa Rica

    Employee(s) Name; Student(s) Name and/or number of students:
    Kate Grovergrys and Eric Baxter (tentative) 2 weeks each instructor, 15 students

    Destination Country and City:
    Alajuela, Costa Rica

    Dates of Travel:
    May 12- June 9, 2018

    Description/Purpose of Travel and Benefit to District:
    This 4-week program of study is designed to provide intensive Spanish language instruction for Madison College students at the Costa Rican Culture and Language Institute (Instituto de Cultura y Lengua Costarricense, ICLC). Madison College has been sending students to ICLC as a summer location since 2013. ICLC offers small class sizes and extracurricular programming for students. Founded in 1992, ICLC is a Spanish Language Institute, specialized in teaching Spanish as a second language. ICLC is housed on an ecological campus located in Alajuela, a city of approximately 50,000 located near the international airport. Students will earn 4 college-transfer credits in Spanish language (beginning-advanced) and an option to earn an additional 2 associate-degree credits in Conversational Spanish. Credits also count toward the fulfillment of the Global Studies Certificate.

    This program has been established as a standing annual offering by a cross-college International Education Committee which assessed the program on multiple criteria including educational value, program leadership, appropriateness of site/location, adequate planning, risk management, strategic/institutional value, and plan for assessment of learning outcomes and institutional goals.

    Dollar Amount:
    Program funded by participant fees. Approximately $3200-3550/ participant depending on total number of students

    Name of Program/Trip:
    Global Studies Program- Germany

    Employee(s) Name; Student(s) Name and/or number of students:
    Holly Mercier and Janet Sperstad, 10-25 students

    Destination Country and City:
    Marburg and Berlin, Germany

    Dates of Travel:
    April 5-15, 2018

    Description/Purpose of Travel and Benefit to District:
    Madison College has sustained “Sister College” agreements with both Southwest College in Enniskillen, Northern Ireland and Kathe-Kollwitz-Schule in Marburg, Germany since 1997. Together with Madison College, these three institutions have established a rotating program where, each year, one of the three colleges hosts faculty and students from the other two countries for a week of presentations and learning activities around a global topic or theme related to business education. This year the program is slated to take place at the Kathe- Kollwitz-Schule in Marburg, Germany and the theme is “Entrepreneurship & Innovation: Making a Living by Doing Good.” This travel opportunity is offered in conjunction with a 3-credit Global Studies Seminar course for academic credit through the School of Business and Applied Arts. Students and faculty from Waukesha County Technical College have been partners for the last several years and will also join this program.

    Dollar Amount:
    Program funded by participant fees. Approximately $3300/participant

    Name of Program/Trip:
    Dental Hygiene Care in Belize

    Employee(s) Name; Student(s) Name and/or number of students:
    Sue Kloosterboer, Heidi Stone, Adina Ness, 10 students

    Destination Country and City:
    Ambergris Caye, Belize

    Dates of Travel:
    March 11- March 18, 2018

    Description/Purpose of Travel and Benefit to District:
    Madison College has conducted a dental service learning program in Belize since 2014. This is a non-credit program designed to provide students in the Madison College dental hygiene program with increased cultural competency and sensitivity. During the program students are exposed to the Belizean culture and have an opportunity to provide preventive dental hygiene services in a variety of venues. Under the supervision of a dentist and dental hygiene instructors, students provide prophylaxis, fluoride, x-rays, dental sealants and oral health education and classroom oral health instruction to the school children of Holy Cross School in San Mateo, Ambergris Caye, Belize. Holy Cross School coordinates a “Smile Center” volunteer-run dental clinic with three dental chairs and other dental equipment to support free dental care for children in the region. Participants also visit elementary school classes to provide oral health education. Upon completion of travel, students are responsible to submit a comprehensive reflective journal of events, including a photo presentation and participate in a group discussion of the experience with other participants. This program fulfills the study abroad requirement for the Interdisciplinary Global Studies Certificate.

    Dollar Amount:
    Program funded by participant fees. Approximately $2900- 3400/ participant.

    Name of Program/Trip:
    Field Experience in Latin America- Cuba

    Employee(s) Name; Student(s) Name and/or number of students:
    Diane Soles and Geoff Bradshaw, 8-20 students

    Destination Country and City:
    Havana, Cuba

    Dates of Travel:
    May 18-28, 2018

    Description/Purpose of Travel and Benefit to District:
    In 2017, Diane Soles was awarded a mini-grant from UW-Milwaukee to conduct a site visit to Cuba and develop partnerships with providers to support a study abroad program in the country. Students will explore the history, culture, and perspectives on economic and social development including history of slavery, the Cuban Revolution and US-Cuban relations. Each day will include a site visit in and around Havana including a health clinic, business cooperatives, an elementary school and a vocational- technical program, folk dance, art studio, museums, and monuments. Logistics and coordination will be done in conjunction with CIEE- a well known and respected study abroad provider. CIE Director, Geoff Bradshaw will work with Soles on the development of the program including compliance with all federal travel regulations. Students will enroll in a 1-credit Field Studies in Latin America course and are encouraged to co-enroll in the Intro to Latin America course also offered spring semester.

    Dollar Amount:
    Program funded by participant fees. Approximately $2500-3000 per participant.

    Name of Program/Trip:
    Traditional Healing in Thailand

    Employee(s) Name; Student(s) Name and/or number of students:
    Amy Nicholson and Kaori Kurihara, 10-20 students

    Destination Country and City:
    Krabi and Bangkok, Thailand

    Dates of Travel:
    May 15-29, 2018

    Description/Purpose of Travel and Benefit to District:
    This program will provide massage therapy students, licensed massage therapists, and community members interested in traditional healing, with opportunities to develop sensitivity and respect for traditional healing practices in Thailand. It will be offered as a 3-credit study abroad course including a foundation in Thai history, language, geography, culture, and customs related to traditional healing practices in Thailand. Students will learn traditional healing practices such as Thai massage, traditional herbal medicine, spiritual healing, and mindfullness integration. Students will complete Thai massage levels 1-3 (30 CEUs).

    Dollar Amount:
    Program funded by participant fees. Approximately $3650-4000 per participant

    Name of Program/Trip:
    Vietnam & Brunei International Recruitment Fairs

    Employee(s) Name; Student(s) Name and/or number of students:
    Beverllyn Vasquez

    Destination Country and City:
    Brunei and Ho Chi Minh City, Can Tho and Hue, Vietnam

    Dates of Travel:
    September 27 - October 10, 2017

    Description/Purpose of Travel and Benefit to District:
    International recruitment is part of a comprehensive strategy of internationalization of Madison College. To achieve the goal of international student growth, the Center for International Education plans to send Beverllyn Vasquez, International Recruitment and Retention Specialist, to participate in the 2017 EducationUSA SEA [South East Asia] Community College Fair Series in Brunei and Ho Chi Minh City, Can Tho and Hue, Vietnam. These countries' demand for higher education is larger then their domestic education systems can provide and the concept of 2 + 2 articulation is well understood. In addition to attending the recruitment fairs, Beverllyn will participate in a Press interview, panel discussion and presentation along with meeting with Embassy members, Ministry of Education, school counselors, consulates and other government officials to network, create and foster relationships that will assist in our international recruitment efforts.

    Dollar Amount:
    $7,375

    Name of Program/Trip:
    Meeting Professionals International (MPI) Conference Presentation

    Employee(s) Name; Student(s) Name and/or number of students:
    Janet Sperstad, Program Director Meeting and Event Management

    Destination Country and City:
    Rome, Italy

    Dates of Travel:
    January 11 - 15, 2018

    Description/Purpose of Travel and Benefit to District:
    Janet Sperstad, Program Director Meeting and Event Management, and an internationally recognized leader in Event Management been asked to present at the Global Forum in Rome, Italy sponsored by MPI and SITE, Jan 12-14, 2018. Sponsors will pay the college a speaking fee of $1,500 for her service and pay for all lodging, and air travel. Only modest travel meals, taxi/shuttle fees, and travel insurance will be billed to the college

    Dollar Amount:
    $305

    Name of Program/Trip:
    WorldSkills International Conference and Skills Competition

    Employee(s) Name; Student(s) Name and/or number of students:
    Tom Wozniak, SkillsUSA-WI Collegiate Post-secondary State Director

    Destination Country and City:
    Abu Dhabi, United Arab Emirates

    Dates of Travel:
    October 14-18, 2017

    Description/Purpose of Travel and Benefit to District:
    Tom Wozniak, Full time instructor in the Diesel Equipment Technology Program and SkillsUSA-WI Collegiate Post-secondary State Director has been selected to serve as WorldSkills Heavy Equipment Diesel Expert (coach) for team USA in the WorldSkills conference in Abu Dhabi in the United Arab Emirates. WorldSkills International is a not for profit membership association open to agencies or bodies which have a responsibility for promoting vocational education and training in their respective countries/regions. Wozniak will be training young students that are competing in the Heavy Equipment Diesel competition at future WorldSkills conferences. Through participation at this conference, Wozniak will have the opportunity to better position Madison College and the diesel competitors of team USA by his experience participating with the leaders and equipment manufacturers of the global diesel industry.

    Dollar Amount:
    $3,460


    DATE: October 4, 2017

    TOPIC: FY 2017-18 Tax Levy

    ISSUE: Chapter 38.16(1), Wis. Stats., requires that “Annually by October 31, or within 10 days after receipt of the equalized valuations from the department of revenue, whichever is later, the district board may levy a tax on the full value of the taxable property of the district for the purposes of making capital improvements, acquiring equipment, operating and maintaining the schools of the district,…”

    In addition, Chapter 38.16(3)(be) states that “Notwithstanding sub. (1), no district board may increase its revenue in the 2014-15 school year or in any school year thereafter by a percentage that exceeds the district's valuation factor,…

    BACKGROUND: As part of 2013 Wisconsin Act 145, passed by the Legislature and signed by the Governor in spring of 2014, the District’s operational tax levy limits were replaced with a revenue limit. The revenue associated with the limit is comprised of two sources: 1) aid from the State of Wisconsin’s “Property Tax Relief Fund” and 2) the property tax levy issued for operations by each technical college district.

    The “Property Tax Relief Fund” functions in the following manner. In FY2014-15, the equalized value of the state’s property is divided by the equalized value of an individual district’s property. That resulting ratio was multiplied by the available state aid. That aid was distributed to the district and does not change from year-to-year. For Madison College for FY 2017-18 that amount is $60,894,211.

    Act 145 permits college districts to increase the operating levy by the percent change in the value of net new construction (NNC) in the district applied to the sum of the prior year’s revenues from the “Property Tax Relief Fund” and the operating levy. The Wisconsin Department of Revenue has reported that figure to Madison College as 2.34203% for FY 2017-18. This would permit the District to increase its operating levy by $2,328,769.

    The FY 2017-18 annual budget adopted by the District Board in June 2017 assumed a Net New Construction rate of growth of 1.75536%, or $1,745,423; a difference of $583,346 more than assumed in the initial budget.

    To meet budget requirements, we need to generate a tax levy for operations of $40,868,346, which includes an increase of $2,328,769 associated with NNC. In addition, the District would be required to make subsequent budget adjustments for FY 2017-18, as is typical practice.

    As equalized property values in the District increased by 5.70%, an operational mill rate of 0.51343 would be utilized. The operational mill rate for FY 2016-17 was 0.51176. This recommended operational mill rate reflects an increase in the operational rate of 0.00167 mills or 0.33% from the prior year. To meet budget requirements, we need to generate a debt service tax levy of $39,097,000, a debt service mill rate of 0.42836.

    As the debt service mill rate for FY 2016-17 was 0.45398, the recommendation reflects a decrease in the debt service of 0.02562 mills or 5.64%. This reflects the debt service related to the 2010 referendum and implementation of the District’s capital plan.

    The combined operational and debt service mill rate for FY 2016-17 was 0.96574. The combined FY 2017-18 mill rate, as recommended for operations and debt service, is 0.94179. The combined levy amount is $74,965,346.

    RECOMMENDATION: Authorize a property tax levy for FY 2017-18 of $74,965,346 on the full value of the taxable property of the district for the purpose of operating and maintaining the schools of the district and for the payment of debt. The levy for operations shall be $40,868,346 and the levy for debt service shall be $34,097,000. Madison Area Technical College


    DATE: October 4, 2017

    TOPIC: District Purchases over $50,000 Review

    ISSUE: The Wisconsin Administrative Code [TCS 6.05 (2) (h)] requires an annual review of purchases “...to determine if a more competitive procurement process should be used in succeeding years.” Procurement has reviewed a summary of district purchases made in the 2016-17 fiscal year.

    For the year, the district had purchases in excess of $50,000 from a total of 153 suppliers, totaling $65,718,463.

    • 153 vendors, representing 100% of total suppliers and total transaction volume, were made using competitive bids, sole sources, governmental or other WTCS approved contracts, resale or were for payroll-related items.
    • 60 spend categories were reviewed for individual transactions under $50,000 but in aggregate by spend category were greater than $50,000. This list includes over 1800 vendors used. A comprehensive review to determine if a more competitive process can be used will continue to be an on-going process.

    Procurement will continue to lead efforts throughout the year to ensure compliance with purchasing policies and will emphasize the need for a competitive process to be used whenever feasible.

    ACTION: Approve the District Purchases over $50,000 Review for FY 2016/2017


    Supplier
    Total Spend
    Procurement Method
    ADVANCED DISPOSAL SERVICES
    $ 75,758.54
    Request for BID
    AMERICAN FUNDS SERVICE CO
    $ 305,122.17
    Payroll
    AMERIPRISE FINANCIAL SERVICES
    $ 154,724.02
    Payroll
    APPLE INC
    $ 434,572.75
    Cooperative Contract
    ASCENTIVES INC
    $ 51,574.40
    quotes
    ASSESSMENT TECHNOLOGIES INSTITUTE LLC
    $ 129,325.00
    Resale
    AT AND T
    $ 113,922.28
    Utility
    ATMOSPHERE COMMERCIAL INTERIORS LLC
    $ 617,725.52
    Cooperative Contract
    AVTEX SOLUTIONS LLC
    $ 140,102.44
    Cooperative Contract
    BEACON HILL STAFFING GROUP LLC
    $ 84,864.00
    Cooperative Contract
    BECKER CUSTOM TRAILERS LLC
    $ 140,668.00
    Cooperative Contract
    BLACKBOARD INC
    $ 415,772.82
    Cooperative Contract
    BOBCAT OF MADISON INC
    $ 50,825.33
    Used Equipment
    BOELTER COMPANIES INC
    $ 66,228.25
    Cooperative Contract
    BRUCE COMPANY OF WISCONSIN INC
    $ 62,276.88
    Request for BID
    CAMERA CORNER/CONNECTING POINT
    $ 53,076.46
    Cooperative Contract
    CARAHSOFT TECHNOLOGY CORPORATION
    $ 84,654.50
    Cooperative Contract
    CAROLINA BIOLOGICAL SUPPLY COMPANY
    $ 52,311.90
    Cooperative Contract
    CDW GOVERNMENT
    $ 597,121.43
    Cooperative Contract
    CENGAGE LEARNING
    $ 218,921.13
    Sole Source
    CHANDRA TECHNOLOGIES INC
    $ 223,200.00
    Cooperative Contract
    CHARTER COMMUNICATIONS
    $ 77,040.70
    Utility
    CHRISTENSEN PRINTING AND PUBLISHING LLC
    $ 95,336.98
    Request for BID
    CINTAS CORPORATION NO 2
    $ 51,773.31
    Cooperative Contract
    CITY COLLEGE OF SAN FRANCISCO
    $ 92,028.04
    Government
    CITY OF MADISON
    $ 338,006.35
    Government
    CITY OF PORTAGE
    $ 59,411.93
    Government
    COAKLEY BROTHERS CO
    $ 173,558.60
    Cooperative Contract
    CODEWORKS INC
    $ 199,813.25
    Cooperative Contract
    COMMUNITY DEVELOPMENT AUTHORITY
    $ 197,856.16
    Lease
    CONSTELLATION ENERGY SERVICES
    $ 137,984.46
    Request for BID
    CORE BTS
    $ 226,512.48
    Cooperative Contract
    DANE COUNTY REGIONAL AIRPORT
    $ 156,898.36
    Lease
    DELL MARKETING LP
    $ 2,306,947.17
    Cooperative Contract
    DENTSPLY NORTH AMERICA LLC
    $ 54,799.40
    Resale
    DISTRICTS MUTUAL INSURANCE
    $ 826,896.00
    Payroll
    DOUGLAS STEWART COMPANY INC
    $ 61,612.64
    Resale
    DUET RESOURCE GROUP INC
    $ 515,951.42
    Cooperative Contract
    EBSCO INFORMATION SERVICES
    $ 69,007.30
    Sole Source
    EDGERTON CONTRACTORS INC
    $ 1,794,751.88
    Request for BID
    EDUCATION MANAGEMENT SOLUTIONS LLC
    $ 56,660.00
    Sole Source
    ELSEVIER INC
    $ 102,894.95
    Resale
    EMMONS BUSINESS INTERIORS
    $ 123,876.50
    Cooperative Contract
    EQUITABLE
    $ 53,737.73
    Payroll
    FEDEX
    $ 64,028.34
    Cooperative Contract
    FIDELITY RETIREMENT SERVICES
    $ 355,391.22
    Payroll
    FINDORFF INC
    $ 5,129,113.08
    Request for BID
    FINISHMASTER INC
    $ 96,511.44
    Sole Source
    FISHER SCIENTIFIC COMPANY LLC
    $ 87,626.38
    Cooperative Contract
    FORWARD ELECTRIC INC
    $ 84,841.71
    Cooperative Contract
    FRANKLIN TEMPLETON RETIREMENT PLAN SERVICES
    $ 69,473.60
    Payroll
    GE OEC MEDICAL SYSTEMS INC
    $ 65,610.00
    Request for BID
    GODFREY AND KAHN S.C.
    $ 269,003.27
    Legal Services
    GRAINGER INDUSTRIAL SUPPLY
    $ 84,923.29
    Cooperative Contract
    GREAT LAKES COCA COLA DISTRIBUTION LLC
    $ 156,567.77
    Request for BID
    GREAT WEST LIFE & ANNUITY INSURANCE COMPANY
    $ 983,450.60
    Payroll
    GROUP HEALTH COOPERATIVE OF SOUTH CENTRAL WI
    $ 2,117,983.30
    Payroll
    H AND H INDUSTRIES
    $ 77,051.61
    Cooperative Contract
    HEARTLAND COMMUNITY COLLEGE
    $ 80,186.00
    Government
    HEWLETT PACKARD ENTERPRISE COMPANY
    $ 52,783.95
    Cooperative Contract
    HIGHPOINT TECHNOLOGY SOLUTIONS INC
    $ 158,468.00
    Sole Source
    HIRING AND STAFF SERVICES INC
    $ 302,386.38
    Cooperative Contract
    HP INC
    $ 175,141.82
    Cooperative Contract
    HYLAND SOFTWARE INC
    $ 109,475.00
    Cooperative Contract
    ICEBERG TECHNOLOGY GROUP
    $ 165,735.00
    Cooperative Contract
    IHEARTMEDIA
    $ 86,001.00
    Sole Source
    INSIGHT PUBLIC SECTOR INC
    $ 377,255.34
    Cooperative Contract
    INSURANCE FOR STUDENTS , INC.
    $ 243,603.00
     
    INTEGRAL BUILDING SYSTEMS INC
    $ 186,720.79
    Request for BID
    INTERCON CONSTRUCTION INC
    $ 86,250.90
    Cooperative Contract
    INTERIOR INVESTMENTS OF MADISON LLC
    $ 206,479.65
    Cooperative Contract
    INTERNATIONAL STUDENT EXCHANGE INC
    $ 116,453.00
     
    JH FINDORFF AND SON INC
    $ 16,024,731.89
    Request for BID
    JOE DANIELS CONSTRUCTION CO INC
    $ 717,048.71
    Request for BID
    JONES AND BARTLETT LEARNING LLC
    $ 80,499.93
    Resale
    JSD PROFESSIONAL SERVICES INC
    $ 60,031.00
    Request for BID
    KEY COMMERCIAL REAL ESTATE LLC
    $ 109,946.89
    Request for BID
    KFORCE INC
    $ 280,867.75
    Cooperative Contract
    LAB MIDWEST LLC
    $ 132,865.07
    Sole Source
    LAERDAL MEDICAL CORP
    $ 51,372.37
    Cooperative Contract
    LAMERS BUS LINES INC
    $ 355,696.00
    Request for BID
    LINCOLN LIFE FINANCIAL GROUP
    $ 55,030.00
    Payroll
    MADISON COLLEGE FOUNDATION
    $ 736,631.05
    Lease
    MADISON GAS AND ELECTRIC CO
    $ 1,858,078.93
    Utility
    MAPLE LEAF ,INC
    $ 266,473.75
    Request for BID
    MARIANNA INDUSTRIES INC
    $ 56,377.96
    Resale
    MARS IT CORP
    $ 588,330.04
    Cooperative Contract
    MARTIN BROTHERS DISTRIBUTING COMPANY INC
    $ 135,394.12
    Cooperative Contract
    MASS MUTUAL FINANCIAL GROUP
    $ 108,178.00
    Payroll
    MASTERGRAPHICS INC
    $ 53,208.28
    quotes
    MASTERS BUILDING SOLUTIONS INC
    $ 78,846.14
    Cooperative Contract
    MBS TEXTBOOK EXCHANGE INC
    $ 512,143.21
    Resale
    MCGRAW HILL EDUCATION INC
    $ 133,413.31
    Resale
    MCGRAW HILL GLOBAL EDUCATION HOLDINGS LLC
    $ 300,566.42
    Resale
    MERRIMAC COMMUNICATIONS LTD
    $ 71,223.53
    Request for BID
    METRO TRANSIT MADISON
    $ 474,361.46
    Government
    METROPOLITAN LIFE INSURANCE CO
    $ 167,380.27
    Payroll
    MICROSOFT
    $ 449,966.00
    Cooperative Contract
    MIDAMERICA ADMINISTRATIVE AND RETIREMENT SOLUTIONS INC
    $ 1,027,164.94
    Payroll
    MINNESOTA LIFE INSURANCE COMPANY
    $ 90,455.29
    Payroll
    MIRON CONSTRUCTION CO INC
    $ 3,298,736.00
    Request for BID
    MISSISSIPPI WELDERS SUPPLY CO INC
    $ 52,041.06
    Cooperative Contract
    MPS
    $ 55,915.58
    Resale
    NEHER ELECTRIC SUPPLY INC
    $ 58,202.40
    Cooperative Contract
    NEWARK CORPORATION
    $ 72,244.98
    Cooperative Contract
    NOEL LEVITZ LLC
    $ 229,977.63
    Request for BID
    NORTHEAST WISCONSIN TECHNICAL COLLEGE
    $ 566,956.76
    Government
    ORACULAR IS LLC
    $ 85,788.00
    Cooperative Contract
    PARAGON DEVELOPMENT SYSTEMS
    $ 204,361.00
    Cooperative Contract
    PARK CENTRE II LLC
    $ 280,188.56
    Lease
    PATTERSON DENTAL SUPPLY INC
    $ 50,271.75
    Cooperative Contract
    PEARSON EDUCATION INC
    $ 584,981.98
    Resale
    PLUNKETT RAYSICH ARCHITECTS LLP
    $ 132,840.71
    Request for BID
    PRESIDIO INFRASTRUCTURE SOLUTIONS, LLC
    $ 1,363,668.06
    Request for BID
    PROSPECT INFOSYS INC
    $ 243,600.00
    Cooperative Contract
    QUALITY GROUP INC
    $ 52,255.00
    Request for BID
    QUESTICA
    $ 376,390.00
    Request for BID
    REEDSBURG UTILITY COMMISSION
    $ 52,868.63
    Utility
    RHYME BUSINESS PRODUCTS LLC
    $ 90,885.39
    Cooperative Contract
    SANTA CLARITA COMMUNITY COLLEGE DISTRICT
    $ 59,913.51
    Government
    SCHILLING SUPPLY COMPANY
    $ 108,954.86
    Cooperative Contract
    Schumann Printing Inc.
    $ 69,490.14
    WTCS Admin Office
    SHI INTERNATIONAL CORP
    $ 94,076.97
    Cooperative Contract
    SMART SOLUTIONS INC
    $ 937,137.25
    Cooperative Contract
    SNAP ON INDUSTRIAL
    $ 76,296.90
    Cooperative Contract
    STAPLES BUSINESS ADVANTAGE
    $ 139,335.18
    Cooperative Contract
    STRANG INC
    $ 84,418.01
    Request for BID
    SUNPLUS DATA GROUP INC
    $ 108,334.00
    Cooperative Contract
    SYNERGY CONSORTIUM SERVICES LLC
    $ 368,715.20
    Cooperative Contract
    SYSCO BARABOO LLC
    $ 469,015.25
    Cooperative Contract
    T ROWE PRICE
    $ 121,788.36
    Payroll
    TEAMSOFT INC
    $ 115,444.00
    Cooperative Contract
    TEK-COLLECT INCORPORATED
    $ 113,240.00
    Request for BID
    TEKSYSTEMS INC
    $ 530,765.39
    Cooperative Contract
    THE DIERINGER RESEARCH GROUP INC
    $ 145,962.00
    WTCS Admin Office
    THRIVENT FINANCIAL FOR LUTHERANS
    $ 52,125.77
    Payroll
    TRANE US INC
    $ 79,195.31
    Cooperative Contract
    TREK RETAIL CORPORATION
    $ 54,940.00
    Sole Source
    UW EXTENSION MATERIALS DISTRIBUTION SERVICES
    $ 62,214.87
    Cooperative Contract
    V MARCHESE INC
    $ 81,655.62
    Cooperative Contract
    VANGUARD GROUP
    $ 533,534.04
    Cooperative Contract
    VISTA HIGHER LEARNING INC
    $ 65,522.00
    Resale
    VIVA USA INC
    $ 174,940.50
    Cooperative Contract
    W NUHSBAUM INC
    $ 94,987.76
    Cooperative Contract
    WATERS TECHNOLOGIES CORPORATION
    $ 67,876.05
    Cooperative Contract
    WE ENERGIES
    $ 89,516.64
    Utility
    WERNER ELECTRIC SUPPLY CO
    $ 91,604.93
    Cooperative Contract
    WISCONSIN DEPARTMENT OF WORKFORCE DEVELOPMENT
    $ 74,399.68
    Payroll
    WMTV
    $ 54,808.00
    Sole Source
    WORKDAY INC
    $ 497,539.00
    Request for BID
    WPS HEALTH SOLUTIONS
    $ 3,229,980.50
    Payroll
    WYSER ENGINEERING LLC
    $ 53,788.32
    Request for BID
    XEROX CORP
    $ 143,872.25
    Cooperative Contract
     
    $ 65,708,462.93
     
    Payroll Subtotals

    $ 9,793,281.45
     
    Non-Payroll Subtotals
    $ 55,915,181.48
     
    Over $50,000 Total
    $ 65,708,462.93
     

     


    DATE: October 4, 2017

    TOPIC: Capital Projects Borrowing

    ISSUE: The approved FY2017-18 budget includes the capital projects budget and authorized the borrowing of $25,000,000. The initial process to borrow for capital projects includes securing bond counsel opinion and obtaining a bond rating.

    The attached resolution is the initial authorization to begin this process and totals

    $8,450,000, including $1,300,000 for site work and $7,150,000 for the cost of acquisition of movable equipment and technology. Once the borrowing is authorized, the resolution is published as public notice per Section 67.12(12)(e)5 of the Wisconsin Statutes. Bids are then received. A second resolution will be forthcoming to the Board meeting in November to award the sale of the bonds to the lowest bidder from the bidding process.

    Additional borrowing(s) will be scheduled and brought to the District Board for authorization later in the fiscal year.

    RECOMMENDATION:

    Adopt the Resolution Authorizing The Issuance Of Not To Exceed $8,450,000 General Obligation Promissory Notes, Series 2017-18B; And Setting The Sale Therefor.

    RESOLUTION NO. _

    RESOLUTION AUTHORIZING THE ISSUANCE OF

    NOT TO EXCEED $8,450,000 GENERAL OBLIGATION PROMISSORY NOTES, SERIES 2017-18B; AND SETTING THE SALE OF THE NOTES

    WHEREAS, the Madison Area Technical College District, Adams, Columbia, Dane, Dodge, Green, Iowa, Jefferson, Juneau, Marquette, Richland, Rock and Sauk Counties, Wisconsin (the "District") is presently in need of $1,480,000 for the public purpose of paying the cost of building remodeling and improvement projects and site improvements and $6,970,000 for the public purpose of paying the cost of the acquisition of movable equipment, and there are insufficient funds on hand to pay said costs;

    WHEREAS, the District hereby finds and determines that the projects are within the District's power to undertake and serve a "public purpose" as that term is defined in Section 67.04(1)(b), Wisconsin Statutes; and

    WHEREAS, technical college districts are authorized by the provisions of Section 67.12(12), Wisconsin Statutes to borrow money and to issue general obligation promissory notes for such public purposes.

    NOW, THEREFORE, BE IT:

    RESOLVED, that the District shall issue general obligation promissory notes in an amount not to exceed $1,480,000 for the public purpose of paying the cost of building remodeling and improvement projects and site improvements; and be it further

    RESOLVED, that the District shall issue general obligation promissory notes in an amount not to exceed $6,970,000 for the public purpose of paying the cost of the acquisition of movable equipment; and be it further

    RESOLVED, that

    Section 1. Authorization and Sale of the Notes. For the purpose of paying the costs specified above in the amounts authorized for those purposes, there shall be borrowed pursuant to Section 67.12(12), Wisconsin Statutes, the principal sum of not to exceed EIGHT MILLION FOUR HUNDRED FIFTY THOUSAND DOLLARS ($8,450,000) from a purchaser to be determined by subsequent resolution of the District Board (the "Purchaser"). To evidence such indebtedness, the Chairperson and Secretary are hereby authorized, empowered and directed to make, execute, issue and sell to the Purchaser for, on behalf of and in the name of the District, general obligation promissory notes aggregating the principal amount of not to exceed EIGHT MILLION FOUR HUNDRED FIFTY THOUSAND DOLLARS ($8,450,000) (the "Notes"). There shall be levied on all the taxable property of the District a direct, annual, irrepealable tax sufficient to pay the interest on the Notes as it becomes due, and also to pay and discharge the principal thereof within ten years of the date of issuance of the Notes.

    Section 2. Notice to Electors. Pursuant to Section 67.12(12)(e)5, Wisconsin Statutes, the Secretary shall, within ten (10) days of adoption of this Resolution, cause public notice of the adoption of this Resolution to be given to the electors of the District by publishing notices in the Wisconsin State Journal, the official newspaper of the District. The notices to electors shall be in substantially the form attached hereto as Exhibits A and B and incorporated herein by this reference (collectively, the "Notice").

    Section 3. Sale of the Notes. The Notes shall be offered for public sale. At a subsequent meeting, the District Board shall consider such bids as may have been received, take action on the bids and specify the terms of and interest rates on the Notes.

    Section 4. Official Statement. The Secretary shall cause an Official Statement to be prepared by PMA Securities, Inc. The appropriate District officials shall determine when the Official Statement is final for purposes of Securities and Exchange Commission Rule 15c2-12 and shall certify said Statement, such certification to constitute full authorization of such Official Statement under this Resolution.

    Section 5. Conflicting Resolutions; Severability; Effective Date. All prior resolutions, rules or other actions of the District Board or any parts thereof in conflict with the provisions hereof shall be, and the same are, hereby rescinded insofar as the same may so conflict. In the event that any one or more provisions hereof shall for any reason be held to be illegal or invalid, such illegality or invalidity shall not affect any other provisions hereof. The foregoing shall take effect immediately upon adoption and approval in the manner provided by law. If any of the Notes may be subject to a petition for referendum, any action with respect to the sale of the Notes shall be subject to the condition that no petition for referendum has been filed within thirty (30) days of publication of the Notice provided for under Section 2 of this Resolution or, if a petition is filed, that any required referendum approval is obtained.

    Adopted, approved and recorded October 4, 2017.



    line
    Chairperson

    Attest:



    line
    Secretary
     

    (SEAL)


    EXHIBIT A

    NOTICE TO THE ELECTORS OF THE MADISON AREA TECHNICAL COLLEGE DISTRICT ADAMS, COLUMBIA, DANE, DODGE, GREEN, IOWA, JEFFERSON, JUNEAU, MARQUETTE, RICHLAND, ROCK AND SAUK COUNTIES, WISCONSIN

    NOTICE IS HEREBY GIVEN that the District Board of the above-named District, at a regular meeting duly called, noticed, held and conducted on October 4, 2017, adopted a resolution pursuant to the provisions of Section 67.12(12), Wisconsin Statutes, to authorize a borrowing in an amount not to exceed $1,480,000 by issuing general obligation promissory notes of the District for the public purpose of paying the cost of building remodeling and improvement projects and site improvements.
    A copy of said resolution is on file in the District office, located at 1701 Wright Street, Madison, WI 53704, and may be inspected weekdays, except holidays, between the hours of 9:00 a.m. and 4:00 p.m.
    The District Board need not submit said resolution to the electors for approval unless within 30 days after the publication of this Notice there is filed with the Secretary of the District Board a petition meeting the standards set forth in Section 67.12(12)(e)5, Wisconsin Statutes, requesting a referendum thereon at a special election. If no such petition is filed, then the resolution shall be effective without a referendum.

    Dated this 4th day of October, 2017.

    BY THE ORDER OF THE DISTRICT BOARD

    Secretary


    EXHIBIT B

    NOTICE TO THE ELECTORS OF THE MADISON AREA TECHNICAL COLLEGE DISTRICT ADAMS, COLUMBIA, DANE, DODGE, GREEN, IOWA, JEFFERSON, JUNEAU, MARQUETTE, RICHLAND, ROCK AND SAUK COUNTIES, WISCONSIN

    NOTICE IS HEREBY GIVEN that the District Board of the above-named District, at a regular meeting duly called, noticed, held and conducted on October 4, 2017, adopted a resolution pursuant to the provisions of Section 67.12(12), Wisconsin Statutes, to authorize a borrowing in an amount not to exceed $6,970,000 by issuing general obligation promissory notes of the District for the public purpose of paying the cost of the acquisition of movable equipment.
    A copy of said resolution is on file in the District office, located at 1701 Wright Street, Madison, WI 53704, and may be inspected weekdays, except holidays, between the hours of 9:00 a.m. and 4:00 p.m.
    The District Board need not submit said resolution to the electors for approval unless within 30 days after the publication of this Notice there is filed with the Secretary of the District Board a petition meeting the standards set forth in Section 67.12(12)(e)5, Wisconsin Statutes, requesting a referendum thereon at a special election. If no such petition is filed, then the resolution shall be effective without a referendum.

    Dated this 4th day of October, 2017.

    BY THE ORDER OF THE DISTRICT BOARD

    Secretary


    DATE: October 4, 2017

    TOPIC: General Fund Financial Report as of August 31, 2017

    ISSUE: Review current year to date revenues and expenditures in the general fund. The current fiscal year general fund revenues are 17.21% of the current budget. This compares to 17.77% during the prior fiscal year.

    • Local Sources (Tax Levy) recognizes 100% of our annual tax levy as revenue, even though a portion will be collected in the next fiscal year. Also included are the revenues from dissolved TIDs, taxes from DNR lands, and net refunds for personal property. Tax Levy revenues to date are 0.06% of budget, compared to 0.10% last year.
    • State Sources includes general state aid, performance based funding and property tax relief aid. Also included are inter-district tuition supplement, state incentive grants, exempt computer state aid, aid in lieu of property taxes, and the WI GI bill remission aid. The State Aid revenues received to date are 5.35% of budget, compared to 5.54% last year.
    • Program and Material Fees revenues represent the fees for summer school, and the first and second semesters of the current school year. The program fee revenues to date are 57.35% of budget, compared to 56.80% last year. The material fee revenues to date are 61.15% of budget, compared to 55.74% last year. Material Fees are comparable to prior year but the current year is performing better against the budget.
    • Other Student Fees include graduation, nonresident tuition, Group Dynamics, and community service classes. Revenues to date are 60.34% of the amount budgeted. Last year, revenues to date were 58.71%.
    • Institutional Sources include interest income, rental and royalty income, along with miscellaneous revenues. The revenues to date are 29.74% of the budget. Last year’s revenues were 26.90% of the budget.
    • Federal Sources consist of cost reimbursements on federal grants and administration for student financial assistance. Current year revenues are .23% of the budget, compared to 2.87% last year.
    • Transfers are from the following: Designation for Subsequent Years - $1,400,100 and Designation for Subsequent Year – $599,900. These budgeted transfers will not be recorded in the general ledger until later in the fiscal year.The functional expenditure classifications are defined by NACUBO’s Financial Accounting and Reporting Manual for Higher Education. The current fiscal year expenditures are 15.17% of budget as compares to 15.15% for the prior fiscal year.
    • Instructional includes expenditures for all activities that are part of the College’s instructional programs. Current year Instruction expenditures are 10.34% of budget, compared to 10.83% last year.
    • Instructional Resources includes all expenditures incurred to provide support for instruction, such as library and academic administration and support. This year’s Instructional Resources expenditures are 16.18% of the budget, versus 14.80% last year.
    • Student Services includes expenditures incurred for admissions, registrar, and other activities that contribute to students’ emotional and physical well-being, such as counseling, student aid administration, and intercollegiate athletics. Student Services expenditures are 12.67% of the current year’s budget, compared to 13.64% last year.
    • General Institutional includes expenditures for centralized activities that manage planning for the entire institution, such as the President’s Office, human resources, and financial operations. General Institutional expenditures equal 25.77% of budget, compared to 23.11% last year.
    • Physical Plant includes expenditures for the administration, supervision, maintenance, and protection of the institution’s physical plant. This includes items such as janitorial services, care of grounds, maintenance and operation of buildings and security. Physical Plant expenditures equal 44.79% of budget, compared to 43.34% last year.
    • Public Service includes expenditures for activities established for non-instructional services, such as the athletic director’s office. The current year’s expenditures are 19.12% of budget, compared to 18.57% last year.
    • ACTION: Accept report and place on file.

    GENERAL FUND FOR THE MONTH ENDED AUGUST 2017

    STATEMENT OF REVENUE - ESTIMATED AND ACTUAL

    Budgeted Revenue

    Local Sources (Tax Levy): $ 38,369,000
    State Sources (State Aid): $ 72,884,000
    Program Fees: $ 34,940,000
    Material Fees: $ 1,231,000
    Other Student Fees: $ 2,058,000
    Institutional Sources: $ 1,163,000
    Federal Sources: $ 165,000
    Transfers from Reserves: $ 2,000,000
    Total Revenues: $ 152,810,000

    Actual Revenue Current Month

    Local Sources (Tax Levy): $ 16
    State Sources (State Aid): $ 1,651,871
    Program Fees: $ 17,284,160
    Material Fees: $ 669,475
    Other Student Fees: $ 971,407
    Institutional Sources: $ 107,746
    Federal Sources: $ 360
    Transfers from Reserves: $ -
    Total Revenues: $ 20,685,035

    Actual Revenue Year to Date

    Local Sources (Tax Levy): $ 22,264
    State Sources (State Aid): $ 3,897,998
    Program Fees: $ 20,039,518
    Material Fees: $ 752,799
    Other Student Fees: $ 1,241,708
    Institutional Sources: $ 345,824
    Federal Sources: $ 374
    Transfers from Reserves: $ -
    Total Revenues: $ 26,300,484

    Balance To Be Earned

    Local Sources (Tax Levy): $ 38,346,736
    State Sources (State Aid): $ 68,986,002
    Program Fees: $ 14,900,482
    Material Fees: $ 478,201
    Other Student Fees: $ 816,292
    Institutional Sources: $ 817,176
    Federal Sources: $ 164,626
    Transfers from Reserves: $ 2,000,000
    Total Revenues: $ 126,509,516

    Actuals to Budget % Earned Year to Date

    Local Sources (Tax Levy): 0.06%
    State Sources (State Aid): 5.35%
    Program Fees: 57.35%
    Material Fees: 61.15%
    Other Student Fees: 60.34%
    Institutional Sources: 29.74%
    Federal Sources: 0.23%
    Transfers from Reserves: 0.00%
    Total Revenues: 17.21%

    *Actuals to Budget % Earned Prior Year

    Local Sources (Tax Levy): 0.10%
    State Sources (State Aid): 5.54%
    Program Fees: 56.80%
    Material Fees: 55.74%
    Other Student Fees: 58.71%
    Institutional Sources: 26.90%
    Federal Sources: 2.87%
    Transfers from Reserves: 0.00%
    Total Revenues: 17.77%

    STATEMENT OF EXPENDITURES AND ENCUMBRANCES COMPARED WITH AUTHORIZATIONS

    Budgeted Expenditures

    Instructional: $ 104,865,000
    Instructional Resources: $ 3,784,000
    Student Service: $ 16,118,000
    General Institutional: $ 14,658,000
    Physical Plant: $ 13,044,000
    Public Service: $ 341,000
    Total Expenditures: $ 152,810,000

    Year to Date Expenditures

    Instructional: $ 10,045,401
    Instructional Resources: 515,109
    Student Service: 1,947,135
    General Institutional: 3,008,911
    Physical Plant: 1,730,825
    Public Service: 65,202
    Total Expenditures: $ 17,312,581

    Encumbrances

    Instructional: $ 801,722
    Instructional Resources: $ 96,972
    Student Service: $ 94,464
    General Institutional: $ 768,478
    Physical Plant: $ 4,111,175
    Public Service: $ -
    Total Expenditures: $ 5,872,811

    Budget Balance

    Instructional: $ 94,017,877
    Instructional Resources: $ 3,171,919
    Student Service: $ 14,076,402
    General Institutional: $ 10,880,611
    Physical Plant: $ 7,202,001
    Public Service: $ 275,798
    Total Expenditures: $ 129,624,608

    Actuals to Budget % Used Year to Date

    Instructional: 10.34%
    Instructional Resources: 16.18%
    Student Service: 12.67%
    General Institutional: 25.77%
    Physical Plant: 44.79%
    Public Service: 19.12%
    Total Expenditures: 15.17%

    *Actuals to Budget % Used Prior Year to Date

    Instructional: 10.83%
    Instructional Resources: 14.80%
    Student Service: 13.64%
    General Institutional: 23.11%
    Physical Plant: 43.34%
    Public Service: 18.57%
    Total Expenditures: 15.15%

    *Prior Year Budget %'s are computed from Final Budget for FY16-17


    MADISON AREA TECHNICAL COLLEGE DISTRICT

    QUARTERLY INVESTMENT REPORT

    June 30, 2017

    This Investment Report provides information on all financial assets of Madison College, which are under the direct control of the district board of Madison Area Technical College District.

    Investments of Madison Area Technical College District are subject to Wisconsin Statutes 66.0603 and 219.05 and the Investment Procedures of the College, which are established to supplement the existing statutory authority.

    CASH AND INVESTMENTS

    1. As of June 30, 2017, the College had $79.8 million in cash and investments.


      Description
      Original Cost
      Percent
       
      Investment Series
      $31,235,846
      39.2%
      Bank of North Carolina
      $24,855,086
      31.2%
      WISC LTD
      $20,094,710
      25.2%
      Certificates of Deposit
      $2,008,990
      2.5%
      Cash Management Series
      $596,584
      0.7%
      State of WI LGIP
      $534,168
      0.7%
      Park Bank CD
      $253,938
      0.3%
      UW Credit Union
      $157,514
      0.2%
      BMO Harris Bank
      $19,586
      0.0%
      Johnson Bank
      $8,175
      0.0%
       
      Total Portfolio
      $79,764,597
      100%

    TThe investment portfolio at the end of the period consists of the Wisconsin Investment Series Cooperative (WISC) investment series which makes up 39.2% ($31.2 million) and yields 0.96% and the WISC LTC (Limited Term Duration) series carrying 25.2% ($20.1 million) projected to yield 1.20% at time of maturity. WISC CDs account for 2.5% ($2.0 million) yielding .66% and the cash management series carries .7% ($596,000) yielding .77%. 31.2% ($24.9 million) of the District’s cash investment still remains at the Bank of North Carolina in an ICS (Insured Cash Sweep-savings option) yielding .90%. The Government Investment Pool (WI LGIP) carried .7% ($534,000) of the District’s cash yielding .77%. These cash equivalent deposits are secured through collateral agreements and do not carry credit risk. Other investments include a Park Bank 6-month Certificate of Deposit at .2% ($250,000) of the total portfolio value, with a yield of .10%. CDs are federally insured for up to $250,000. As a result, this investment does not carry credit risk beyond any accrued interest earned on the principal balance.

    The remaining cash deposits with the UW Credit Union, BMO Harris and Johnson Bank make up .2% ($185,000) of the portfolio value. These deposits are federally insured and do not carry credit risk.

    The College’s cash and investments can be divided into two investment portfolios:

    Investment Type
    Operating Funds
    $51,750,945
    36%
    Bond Proceeds
    $28,013,652
    64%
     
    Total
    $79,764,597
    100%

    The Operating Funds balance is comprised of all cash and investment balances related to the General Fund, Special Revenue Funds, Enterprise Funds, and Internal Service Funds. Cash inflows include property tax levy, state aid, student tuition and fees, federal and state grants, and sales activity.Outflows include all operating expenses of the College, the largest of which is payroll.

    The Bond Proceeds balance is comprised of all cash and investment balances related to the Capital and Debt Service Funds. Inflows include all bond issuance proceeds and debt service deposits. Outflows include all capital expenses and debt service payments of the College.

    PERFORMANCE

    The investment portfolio has a current yield of 99 basis points, which compares to the State of Wisconsin local government investment pool yield of 77 basis points and the 6-month treasury of 114 basis points for the same time period. The current yield improved by 20 basis points since the end of March, 2017.

    Total Investment Balances

    All fees on investments made through Wisconsin Investment Series Cooperative are dictated by the WISC Information Statement and the WISC Board of Commissioners.

    The fees are not to exceed (but may be less than):

    US Government Treasury Securities:
    15 basis points annualized
     
    US Government Agency/Instrumentality Securities:
    15 basis points annualized
     
    Municipal Securities:
    15 basis points annualized
     
    FDIC Insured Certificates of Deposit:
    25 basis points annualized
     
    Collateralized Certificates of Deposit/Reciprocal:
    25 basis points annualized
     
    New Issue Securities
    @ issue price
     

    The total fees paid fiscal year to date 6/30/2017 is $56,740. These fees are inclusive of safekeeping charges, wire transfers, monthly reporting, monitoring of collateral and the cash flow and bond proceeds management services.

    LIQUIDITY

    The liquidity needs of the college on an annual basis are sizable. As a result, there continue to be little opportunity to invest in longer maturity investments to pick up additional return on investment.

    The graph below depicts our operating fund balance throughout the year. While we have significant balances in February of each year, after the receipt of approximately 2/3rds of the property tax levy and all of our state aid, the operating needs of the College exceed subsequent revenue inflows for the remainder of the year. The 2017 low point for operational funds was in mid-January, at a balance of $19.7 million. 2018 low point is projected to be at $18.0 million, based on current forecasts.

    As a result, while we do have opportunity in a rising interest rate environment to invest 30-180 days out and potentially pick up additional yield, we do not have the opportunity to invest large sums beyond that maturity range. The College is also limited in its fixed rate investment options 180 days and longer due to the cyclical nature of the College’s cash flow.

    Other investments under 180 days are unlikely to match/exceed the current WISC Cash Management Series rates of 0.66%.

    Madison College YOY Investment Balances

    We continue to monitor our liquidity needs, cash inflows and available investment options for other opportunities to increase the current yield.


    Topic: Request for Proposals / Request for Bids / Sole Sources for Board Approval

    DATE OF BOARD MEETING - October 4, 2017

    All of the Requests for Bids (RFB), Requests for Proposals (RFP),and Sole Source Requests (S) listed below conform with all procedural and administrative rules as outlined in Madison College District Purchasing Policies and in the WTCS Financial and Administrative Manual.

    ID: RFP18-005

    Title: Charter Bus Services Athletics

    Description: Madison College completed an RFP process for charter bus service for all Madison College intercollegiate athletic teams for the 2017-19 school year. Teams travel to sanctioned intercollegiate athletic events predominantly in the states of Wisconsin and the northern portion of Illinois. Minimal travel occurs in Iowa and Minnesota. Teams that will travel by bus include baseball, men's basketball, women's basketball, men's soccer, women's soccer, volleyball and softball. Proposals were evaluated on the following criteria: cancelation policy, similar experience/reference, fleet/equipment and cost. Two suppliers submitted proposals and after review it was decided that Lamers Bus Lines met all the requirements.

    Funding and Term: Term begins FY17-18 and is good for five (5) years with an optional additonal two (2), one (1) year agreements

    Vendor: Lamers Bus Lines, Inc.

    Dollar Amount:
    $45,340.00/fiscal year

    Recommended by VP and Director/Dean:
    Steve Hauser Athletic Director
    Keith Cornille Senior Vice President of Student Development & Success

    ID: RFP18-006

    Title: COBRA and Flexible Spending Account Administration

    Description: Madison College completed an RFP process to retain services of an administrator of the college Flexible Spending Account, Dependent Care Account and COBRA benefit programs. Proposals were evaluated on the following criteria: Workday Inc. electronic data integration capabilities, 24/7 online capabilities, reimbursement options for employees, debit/benefits card, and comprehensive open enrollment materials. One supplier submitted a proposal and met all the requirements.

    Funding and Term: Term begins FY2018 and is good for five (5) years with an optional additional two (2), one (1) year agreements

    Vendor: Employee Benefits Corporation

    Dollar Amount:
    FSA - annual fee: $450.00
    Monthly account fee: $3.50 per ee
    Benefit Card Fee: $0.75 per ee
    COBRA - monthly admin fee: $9.00
    Per event fee: $18.00
    Initial COBRA notice: $2.75 per notice
    Average cost per month: $2,048.00

    Recommended by VP and Director/Dean:
    Kristin Gebhardt Assistant VP of Human Resources
    Jeff Reeves Vice President of Human Resources

    ACTION: Authorize staff to proceed with the purchases listed above with the vendors and terms as specified.

    Note:

    RFP = Request for Proposal: Award goes to highest scoring proposer that meets all minimum requirements RFB = Request for Bid: Award goes to lowest cost Bidder that meets all minimum requirements

    S = Sole Source: An item or service that is only available from a single source


    Madison College Supplier Payments Greater Than or Equal to $2,500.00 08/16/2017 through 09/15/2017

    Supplier
    Total Spend
     
    WPS HEALTH SOLUTIONS
    $ 1,071,476.36
    EDGERTON CONTRACTORS INC
    $ 890,455.37
    GROUP HEALTH COOPERATIVE OF SOUTH CENTRAL WISCONSIN
    $ 671,408.17
    BLACKBOARD INC
    $ 381,269.37
    JH FINDORFF AND SON INC
    $ 319,325.04
    PEARSON EDUCATION INC
    $ 225,210.59
    H AND H INDUSTRIES
    $ 200,740.64
    JOE DANIELS CONSTRUCTION CO INC
    $ 193,649.40
    MCGRAW HILL GLOBAL EDUCATION HOLDINGS LLC
    $ 155,836.88
    GLADWIN MACHINERY AND SUPPLY CO
    $ 153,000.00
    CENGAGE LEARNING
    $ 147,238.99
    CDW GOVERNMENT
    $ 129,801.31
    SMART SOLUTIONS INC
    $ 96,905.50
    MARS IT CORP
    $ 80,300.00
    PLUNKETT RAYSICH ARCHITECTS LLP
    $ 74,437.93
    VANGUARD GROUP
    $ 71,701.07
    SYNERGY CONSORTIUM SERVICES LLC
    $ 70,492.50
    TEKSYSTEMS INC
    $ 62,760.23
    DUET RESOURCE GROUP INC
    $ 54,296.55
    MADISON COLLEGE FOUNDATION
    $ 52,621.01
    MBS TEXTBOOK EXCHANGE INC
    $ 50,155.85
    WISCONSIN TECHNICAL COLLEGE DISTRICT BOARDS ASSOCIATION
    $ 48,685.79
    WYNN O JONES AND ASSOCIATED INC AND SUBSIDIARIES
    $ 48,227.52
    MINNESOTA LIFE INSURANCE COMPANY
    $ 47,387.54
    METRO TRANSIT MADISON
    $ 47,179.80
    FIDELITY RETIREMENT SERVICES
    $ 45,993.50
    JONES AND BARTLETT LEARNING LLC
    $ 44,905.30
    BEACON HILL STAFFING GROUP LLC
    $ 44,897.00
    HEARTLAND COMMUNITY COLLEGE
    $ 42,520.00
    SEILER INSTRUMENT AND MANUFACTURING CO INC
    $ 40,852.86
    ICEBERG TECHNOLOGY GROUP
    $ 38,135.00
    CHANDRA TECHNOLOGIES INC
    $ 37,632.00
    KFORCE INC
    $ 36,959.25
    DELL MARKETING LP
    $ 35,226.61
    CODEWORKS INC
    $ 35,029.50
    GARTNER INC
    $ 33,264.00
    SIERRA CEDAR INC
    $ 33,250.00
    TAILORED LIVING OF MADISON
    $ 30,180.00
    VWR INTERNATIONAL LLC
    $ 29,965.03
    ATMOSPHERE COMMERCIAL INTERIORS LLC
    $ 29,818.86
    PARK CENTRE II LLC
    $ 29,164.31
    ARTHUR J GALLAGHER RISK MANAGEMENT SERVICES INC
    $ 29,057.00
    AMERICAN FUNDS SERVICE CO
    $ 27,209.94
    HIRING AND STAFF SERVICES INC
    $ 26,907.88
    SHI INTERNATIONAL CORP
    $ 26,421.82
    SYSCO BARABOO LLC
    $ 26,307.46
    HU FRIEDY MFG LLC
    $ 26,045.25
    ELSEVIER INC
    $ 25,559.61
    UNITED STATES POSTAL SERVICE
    $ 25,000.00
    NOEL LEVITZ LLC
    $ 24,950.00
    EWALDS HARTFORD FORD LLC
    $ 24,679.00
    WERNER ELECTRIC SUPPLY CO
    $ 24,591.60
    WRIGHT PLUMBING & SOIL TESTING INC.
    $ 24,540.00
    CAMERA CORNER/CONNECTING POINT
    $ 23,747.50
    ORACULAR IS LLC
    $ 20,750.00
    RITTENHOUSE
    $ 20,608.59
    HP INC
    $ 18,549.51
    CAROLINA BIOLOGICAL SUPPLY COMPANY
    $ 18,478.90
    CINTAS CORPORATION NO 2
    $ 18,233.16
    PARAGON DEVELOPMENT SYSTEMS
    $ 18,129.50
    URBAN ASSETS LLC
    $ 17,945.00
    CITY OF MADISON
    $ 17,611.13
    GOODHEART WILLCOX PUBLISHER
    $ 17,588.60
    COMMUNITY DEVELOPMENT AUTHORITY
    $ 17,023.97
    DOUGLAS STEWART COMPANY INC
    $ 16,575.55
    MIRON CONSTRUCTION CO INC
    $ 16,561.47
    XANEDU INC
    $ 16,198.40
    PRESIDIO NETWORKED SOLUTIONS GROUP LLC
    $ 15,998.50
    XEROX CORP
    $ 15,409.68
    ASSESSMENT TECHNOLOGIES INSTITUTE LLC
    $ 14,762.00
    NEBRASKA BOOK COMPANY INC
    $ 14,550.48
    GODFREY AND KAHN S.C.
    $ 14,130.00
    EBSCO INFORMATION SERVICES
    $ 13,743.00
    PROQUEST LLC
    $ 13,500.00
    SMARTSIMS INTERNATIONAL LIMITED
    $ 13,430.00
    GLOBAL PRINTING AND PACKAGING AND GLOBAL DATEBOOKS
    $ 13,400.00
    GRAPHICS SYSTEMS CORPORATION
    $ 12,525.00
    TEAMSOFT INC
    $ 12,400.00
    SUPERIOR VISION INSURANCE PLAN OF WISCONSIN
    $ 11,961.88
    MARTIN BROTHERS DISTRIBUTING COMPANY INC
    $ 11,754.65
    JOHN WILEY AND SONS INC
    $ 11,736.82
    AT AND T
    $ 11,408.19
    STAPLES BUSINESS ADVANTAGE
    $ 11,377.64
    VIVA USA INC
    $ 11,290.00
    SAN A CARE INC
    $ 11,203.76
    MPS
    $ 11,090.44
    T ROWE PRICE
    $ 10,818.42
    PEARSON ENGINEERING LLC
    $ 10,709.50
    DANE COUNTY REGIONAL AIRPORT
    $ 10,455.95
    METROPOLITAN LIFE INSURANCE CO
    $ 10,323.27
    GREAT LAKES COCA COLA DISTRIBUTION LLC
    $ 9,975.72
    EMC PUBLISHING
    $ 9,871.89
    PATTERSON DENTAL SUPPLY INC
    $ 9,560.61
    KLEENMARK
    $ 9,527.40
    BRUCE COMPANY OF WISCONSIN INC
    $ 9,513.29
    KEY COMMERCIAL REAL ESTATE LLC
    $ 9,400.00
    MASS MUTUAL FINANCIAL GROUP
    $ 9,220.00
    MASTERGRAPHICS INC
    $ 9,086.00
    CHARTER COMMUNICATIONS
    $ 8,944.55
    RHYME BUSINESS PRODUCTS LLC
    $ 8,912.24
    WYSER ENGINEERING LLC
    $ 8,820.49
    PROSPECT INFOSYS INC
    $ 8,820.00
    AMERIPRISE FINANCIAL SERVICES
    $ 8,795.28
    MCGRAW HILL EDUCATION INC
    $ 8,560.10
    SINGLEWIRE SOFTWARE LLC
    $ 8,500.00
    PLUNKETTS PEST CONTROL INC
    $ 7,927.97
    NEHER ELECTRIC SUPPLY INC
    $ 7,897.90
    THE BADGER GROUP
    $ 7,876.27
    Condrey Corporation
    $ 7,849.08
    LOICHINGER ADVANTAGE LLC
    $ 7,500.00
    QUAL LINE FENCE CORPORATION
    $ 7,480.31
    AIRGAS USA LLC
    $ 7,282.88
    MORRIS MIDWEST LLC
    $ 7,256.25
    ADAMS-COLUMBIA ELECTRIC COOPERATIVE
    $ 7,042.85
    FRANKLIN TEMPLETON RETIREMENT PLAN SERVICES
    $ 7,020.00
    GRAINGER INDUSTRIAL SUPPLY
    $ 6,906.14
    ARMOND DALTON PUBLISHERS INC
    $ 6,852.98
    SCHILLING SUPPLY COMPANY
    $ 6,847.71
    REMEL INC
    $ 6,775.75
    AYRES ASSOCIATES, INC.
    $ 6,645.96
    UNITED MAILING SERVICES INC
    $ 6,509.25
    PARTNERSHIP
    $ 6,160.22
    DENTSPLY NORTH AMERICA LLC
    $ 6,058.93
    INTEGRAL BUILDING SYSTEMS INC
    $ 5,992.50
    V MARCHESE INC
    $ 5,990.28
    MORTON PUBLISHING COMPANY
    $ 5,806.80
    HOLT ANATOMICAL INC
    $ 5,785.00
    INSIGHT PUBLIC SECTOR INC
    $ 5,690.80
    HALDEMAN-HOMME INC
    $ 5,607.90
    BLACK HAWK COLLEGE
    $ 5,600.00
    WIEDENBECK INC
    $ 5,487.31
    WW NORTON AND CO INC
    $ 5,273.11
    LINCOLN LIFE FINANCIAL GROUP
    $ 5,240.00
    LAERDAL MEDICAL CORP
    $ 5,220.00
    MCKESSON MEDICAL SURGICAL
    $ 5,201.65
    NOLANS MILL & METAL
    $ 5,165.92
    FISHER SCIENTIFIC COMPANY LLC
    $ 5,146.18
    KILGORE INTERNATIONAL
    $ 5,112.38
    JOURNAL COMMUNICATIONS INC
    $ 4,990.00
    SNAPFASHUN GROUP INC.
    $ 4,950.00
    CITY OF PORTAGE
    $ 4,909.01
    ADVANCED DISPOSAL SERVICES
    $ 4,883.32
    REEDSBURG UTILITY COMMISSION
    $ 4,876.54
    ALVIN AND CO INC
    $ 4,866.95
    HARDER CORP
    $ 4,834.23
    LAB MIDWEST LLC
    $ 4,800.00
    UNITED WAY OF DANE COUNTY INC
    $ 4,771.78
    WE ENERGIES
    $ 4,726.26
    CORE BTS
    $ 4,670.40
    AVTEX SOLUTIONS LLC
    $ 4,617.06
    SCHUMACHER ELEVATOR COMPANY
    $ 4,570.13
    MEDHUB LLC
    $ 4,500.00
    RANGATE INC
    $ 4,417.00
    SPORTS IMPRESSIONS
    $ 4,386.50
    BEACON ATHLETICS
    $ 4,349.92
    FURLONG INDUSTRIAL SYSTEMS INC
    $ 4,340.00
    JSD PROFESSIONAL SERVICES INC
    $ 4,325.00
    RED CROSS STORE
    $ 4,185.41
    ADAMS OUTDOOR ADVERTISING OF MADISON
    $ 4,100.00
    KENDALL HUNT PUBLISHING COMPANY
    $ 4,080.00
    GLS UTILITY LLC
    $ 4,074.00
    NC SARA
    $ 4,000.00
    EQUITABLE
    $ 3,992.90
    TAYLOR SCIENTIFIC ENGINEERING
    $ 3,956.42
    LAKE CITY GLASS INC
    $ 3,921.38
    THE AMERICAN OCCUPATIONAL THERAPY ASSOCIATION, INC.
    $ 3,870.00
    GROUND AFFECTS LANDSCAPING INC
    $ 3,850.00
    MERRIMAC COMMUNICATIONS LTD
    $ 3,800.00
    RBS ACTIVEWEAR INC
    $ 3,784.00
    CHANGE COMPANIES
    $ 3,607.50
    EDUSIGHT CREATIVE LLC
    $ 3,600.00
    SPORT PRODUCTS MFG LTD
    $ 3,562.50
    PREMIER STAFFING SOURCE INC
    $ 3,520.00
    BOELTER COMPANIES INC
    $ 3,513.94
    NAACP DANE COUNTY 36AB
    $ 3,500.00
    FIT TECH LLC
    $ 3,499.00
    CoAEMSP
    $ 3,450.00
    METLIFE INVESTORS
    $ 3,422.94
    OXFORD UNIVERSITY PRESS
    $ 3,398.25
    COUNCIL FOR HIGHER EDUCATION ACCREDITATION
    $ 3,360.00
    THRIVENT FINANCIAL FOR LUTHERANS
    $ 3,340.00
    SELECT ENTERPRISES
    $ 3,320.00
    LIVESEY PAINTING INC
    $ 3,303.00
    TOWNSEND PRESS
    $ 3,299.80
    ELEGANT FOODS LLC
    $ 3,284.25
    C & M
    $ 3,240.00
    TREELINE DESIGN LLC
    $ 3,200.00
    HAYDEN MCNEIL LLC
    $ 3,180.60
    FINDORFF INC
    $ 3,099.00
    PARADISE DENTAL TECHNOLOGIES INC
    $ 3,075.55
    FLINN SCIENTIFIC INC
    $ 3,062.84
    STEEN MACEK PAPER CO INC
    $ 3,030.00
    DAVIS INSTRUMENT CO INC
    $ 3,028.27
    WISCONSIN TECHNOLOGY COUNCIL
    $ 3,000.00
    NEOFUNDS BY NEOPOST
    $ 2,918.70
    SLS ARTS INC
    $ 2,852.70
    COAKLEY BROTHERS CO
    $ 2,836.00
    MV SPORT THE GAME
    $ 2,820.06
    BIG RED MACHINERY MOVERS INC
    $ 2,800.00
    SAMSILL CORPORATION
    $ 2,760.35
    AMERICAN ASSOCIATION FOR LABORATORY ANIMAL SCIENCE
    $ 2,716.00
    TOTAL WATER TREATMENT SYSTEMS INC
    $ 2,686.48
    CHANNING BETE CO INC
    $ 2,665.77
    AMERICAN 3B SCIENTIFIC LP
    $ 2,638.40
    JEAN K SANDO
    $ 2,634.55
    BUILDING SYSTEMS DESIGN INC
    $ 2,632.56
    STEFANS SOCCER
    $ 2,573.75
    YWCA OF MADISON
    $ 2,500.00
    BAKER AND TAYLOR INC
    $ 2,498.96
     
    TOTAL
    $ 7,397,154.43

     

    {SCHEDULE OF CHECKS ISSUED FOR THE PERIOD 08/16/17-09/15/17}

    FY 2017-18


    THE PRESIDENT RECOMMENDS APPROVAL OF THE EMPLOYMENT OF PERSONNEL

    Name
    Miles Stoffel
    Title
    Laboratory Coordinator
    Start Date
    September 5, 2017
    Salary
    $19.83/hour
    Type
    PSRP
    PT/FT
    PT
    Location
    Truax Campus
    Degree
    Associates – IT Systems Administration
    Where
    Madison Area Technical College
    License
     
    Certifications
     
    Experience
    2+ years Laboratory Coordinator (Casual here at Madison College) 4+ years Bus Aide

    Name

    Valese Adams
    Title
    Senior Administrative Coordinator
    Start Date
    September 18, 2017
    Salary
    $21.88/hour
    Type
    PSRP
    PT/FT
    FT
    Location
    Truax Campus
    Degree
    Associates – Liberal Arts Bachelors – Human Resource Management
    Where
    Madison Area Technical College Upper Iowa University
    License
     
    Certifications
     
    Experience
    4+ years Administrative Specialist (Casual here at Madison College)

    Name

    Bryan Jaeger
    Title
    Food Service Assistant
    Start Date
    September 18, 2017
    Salary
    $14.80/hour
    Type
    PSRP
    PT/FT
    PT
    Location
    Truax Campus
    Degree
     
    Where
     
    License
     
    Certifications
     
    Experience
    3+ years Line Cook 2+ years Panel Grader

    Name

    Krista Hefty
    Title
    Food Service Assistant
    Start Date
    September 18, 2017
    Salary
    $14.80/hour
    Type
    PSRP
    PT/FT
    PT
    Location
    Truax Campus
    Degree
     
    Where
     
    License
     
    Certifications
     
    Experience
    1+ years Baking Lab Assistant (Casual here at Madison College) 1+ years Pastry Chef

    Name

    Damon Williams
    Title
    Food Service Associate
    Start Date
    September 18, 2017
    Salary
    $16.00/hour
    Type
    PSRP
    PT/FT
    FT
    Location
    Truax Campus
    Degree
     
    Where
     
    License
     
    Certifications
     
    Experience
    7+ months Food Service Assistant (Casual here at Madison College) 3+ years Bartender 3+ years Artist

    Name

    Susan Hopkins
    Title
    Student Support Specialist
    Start Date
    September 18, 2017
    Salary
    $20.40/hour
    Type
    PSRP
    PT/FT
    PT
    Location
    Truax Campus
    Degree
    Bachelors – Marketing
    Where
    Indiana University
    License
     
    Certifications
     
    Experience
    2+ years Administrative Coordinator 14+ years Program Assistant/Accommodations Coordinator

    Name

    Ramon Ortiz
    Title
    Associate Dean
    Start Date
    September 18, 2017
    Salary
    $105,584/annual
    Type
    Administrative
    PT/FT
    FT
    Location
    Truax Campus
    Degree
    Bachelors – Economics Masters – Finance Doctorate – Educational Leadership & Policy Analysis
    Where
    UW Whitewater UW Madison
    License
    Real Estate Agent License, Wisconsin Loan Originator License, Wisconsin
    Certifications
     
    Experience
    1+ years Assistant Vice Chancellor 5+ years Executive Director 13+ years Assistant Director/Director 1+ years Math/Finance Instructor

    Name

    Kendricks Hooker
    Title
    Associate Dean
    Start Date
    September 18, 2017
    Salary
    $110,693/annual
    Type
    Administrative
    PT/FT
    FT
    Location
    Truax Campus
    Degree
    Associates – Biology Bachelors – Biology Masters – Biology Masters – Business Administration Doctorate – Urban Higher Education
    Where
    Coahoma Community College Jackson State University Bethel University
    License
     
    Certifications
     
    Experience
    5+ years Department Chair/Professor 17+ years Instructor 2+ years Director 2+ years Research Assistant

    Name

    Tanner Wild
    Title
    Project Management Office Tools Lead
    Start Date
    September 25, 2017
    Salary
    $55,327/annual
    Type
    PSRP
    PT/FT
    FT
    Location
    Truax Campus
    Degree
    Bachelors – Business Administration
    Where
    Lawrence University
    License
     
    Certifications
    Project Management Certificate
    Experience
    5+ years Associate Publisher


     

    THE PRESIDENT RECOMMENDS APPROVAL OF RESIGNATIONS AND SEPARATIONS

    EMPLOYEE
    POSITION
    EFFECTIVE DATE
    Alissa Tambone
    Institutional Effectiveness Analyst
    September 7, 2017
    David Olson
    Senior Telecom Project Lead
    September 23, 2017
    Souleevanh Thao
    Career and Employment Advisor
    September 29, 2017