Contact

Dean of Students Office


Truax D1618
1701 Wright Street
Madison WI 53704

GERALDO VILACRUZ
Dean

LISA DELANY
Associate Dean

CALL: (608) 243-4555
Email

HOURS:

Monday - Tuesday: 8 a.m. - 6 p.m.
Wednesday - Thursday: 8 a.m. - 4:30 p.m.
Friday: 9:30 a.m. - 4:30 p.m.

Reduced Service Hours
December 17 - 18 
8 a.m. – 4:30 p.m.
 
Closed 

December 19 at noon
December 24 – January 1



Disability Resource Services


TRUAX C1434
1701 Wright Street
Madison WI 53704

HOURS

Monday - Tuesday: 8 a.m. - 6 p.m.
Wednesday - Thursday 8 a.m. - 4:30 p.m.
Friday: 9:30 a.m. - 4:30 p.m.

Reduced Service Hours
December 17 - 18 
8 a.m. – 4:30 p.m.
 
Closed 

December 19 at noon
December 24 – January 1

New to DRS
Email
(608) 246-6716

GENERAL INFORMATION
Email
(608) 246-6716

DOWNTOWN D116
(608) 259-2950

Fort Atkinson 120B
(920) 206-8000

Portage 100BC
(608) 745-3100

Reedsburg 172
(608) 524-7800

Watertown 148B
(920) 568-7200

Pregnancy and Parenting Policy

Madison College is committed to the protection and equal treatment of pregnant students, students with pregnancy-related conditions, and students who are new parents in all aspects of an educational program. This includes Madison College-sponsored extracurricular activities and internships, athletics, financial aid and scholarships, career counseling, and lab and clinical work.

According to the Title IX of the Education Amendments of 1972, students must be allowed to take time off of school for pregnancy, childbirth, miscarriage, abortion and/or recovery for as long as their doctor says is medically necessary. That could mean absences for necessary medical appointments, or a longer leave of absence for a high-risk pregnancy or childbirth. This rule applies even if taking medically necessary leave would require an absence for longer than the school’s leave policy ordinarily allows. A student cannot be penalized for taking leave, and must be able to return to school in the same status they held before taking leave.  

Pregnant students and those with related medical conditions may also be eligible for disability protections and services under the Americans with Disabilities Act (ADA), depending upon their condition. Although pregnancy is NOT a disability under the law, the medical conditions that may affect a pregnant student may qualify as disabling conditions. Disability Resource Services (DRS) works in partnership with students, faculty and staff to support pregnant and parenting Students.

  1. Process to Apply for Title IX Pregnancy & Parenting Accommodations
    1. A student must request pregnancy or maternity leave accommodations with Disability Resource Services (DRS). It is recommended that you work with DRS as soon as you know you are pregnant.
    2. Submit documentation to DRS from a doctor. This documentation should include:
    • The dates of pregnancy and maternity leave
    • The dates and times of medical appointments you want to be excused for
    • An outline of specific accommodation needs

    To begin working with DRS related to Pregnancy and Parenting needs, contact our DRS Transition Coordinators: 

    Kalli Massop (608) 243-4061 (Tuesday through Thursday) or Claire Miller (608) 246-6484 (Monday, Wednesday and Friday). You can email either of them at drstransition@madisoncollege.edu.

    1. When you are approved for Title IX accommodations, an email will be sent to you and each of your current instructors, informing them of the Title IX status and what it means.
    2. The Director of DRS will review and work with you and your instructors to develop a plan to complete the course work. The plan will be signed by all parties and a copy provided to all. 
  2. Examples of Accommodations & Support

    During Pregnancy:

    Reasonable accommodations may include, but are not limited to:

    • accommodations requested by the pregnant student to protect the health and safety of herself and/or her pregnancy (such as allowing the student to maintain a safe distance from hazardous substances)
    • modifications to the physical environment (such as accessible seating)
    • mobility support
    • extending deadlines and/or allowing the student to make up tests or assignments missed for pregnancy-related absences
    • providing remote learning options
    • excusing medically-necessary absences
    • granting leave from a program of study

    Post-Birth

    Students with parenting responsibilities who wish to remain engaged in their coursework while adjusting their academic responsibilities because of the birth or adoption of their child or placement of a foster child may request an academic modification period of up to one semester beginning within the first six months of the child entering the home. Extensions may be granted where additional time is required due to medical necessity or extraordinary parenting responsibilities.

  3. FAQs

    What types of assistance must be provided to a pregnant student?

    When necessary, Madison College must make adjustments to the regular program that are reasonable and responsive to the student’s temporary pregnancy status. For example, Madison College might be required to provide a larger desk, allow frequent trips to the bathroom or permit temporary access to elevators. 

    What if an instructor or program has their own policies about class attendance and make-up work?

    The college must ensure that the policies and practices of individual instructors do not discriminate against pregnant students. For example, an instructor cannot refuse to allow a student to submit work after a deadline that she missed because of absences due to pregnancy or childbirth. Additionally, if an instructor’s grading is based in part on class attendance or participation, the student should be allowed to earn the credits she missed so that she can be reinstated to the status she had before her leave. Madison College must ensure that their instructors and staff are aware of and follow Title IX requirements. An individual instructor’s policy is not okay if it breaks the law.

    What about internships, career rotations, and other off-campus elements of her program?

    Madison College must allow the student to continue participating in off-campus programs. For example, if her program provides opportunities to work in the field, Madison College cannot deny her participation based on her pregnancy. Madison College can require a doctor’s note for continued participation, if the school requires one for all students who have a medical condition that requires treatment by a doctor. If Madison College asks for a note, the instructors cannot second-guess her doctor’s decision.

    Can an instructor require a student to keep up with CourseWork while at home on maternity leave?

    The instructor must excuse a student’s absences because of pregnancy or childbirth for as long as the student’s doctor deems the absences medically necessary. The student cannot be required to turn in work while on maternity leave until the doctor releases her. The missed work will have to be made up after her doctor authorizes her return to school.

    What if there are availability issues when scheduling make-up work?

    Instructors should make every effort to find a mutually convenient time. However, if conflicts arise, the instructor’s associate dean should facilitate a resolution.

    What if a Student cannot make up the work during the semester? 

    If the instructor gives the student an Incomplete, her academic status may be negatively affected. But if she is approved for Title IX protection, her academic status will not be affected negatively. Student Accommodation Services will work with the Director of Counseling to correct the status. However, Financial Aid regulations do not give the college any discretion in terms of Financial Aid eligibility.

    Is Title IX protection retroactive?

    No, a student must apply for pregnancy and disability due to childbirth leave in a timely manner (current semester). The college cannot go back in time to make accommodations. Documentation of medical appointments must be submitted to DRS within three days of the appointment. Documentation of medical leaves or emergencies should be submitted within one week.

    Can an instructor lower a student's grade for missing class?

    A student cannot be penalized for pregnancy or other related conditions. If an instructor provides specific “points” or other advantages to students based on class attendance, she must be given the opportunity to earn back the credit from classes she misses due to pregnancy so that she can be reinstated to the status she held before she took leave.