Contact

Financial Aid Office


Truax A1000
Enrollment Center
1701 Wright Street
Madison WI 53704

CALL: (608) 246-6170
FAX: (608) 243-4245
Email

HOURS:

Phone
Monday - Tuesday: 8 a.m. - 6 p.m. 
Wednesday - Thursday: 8 a.m. - 4:30 p.m. 
Friday: 9:30 a.m. - 4:30 p.m.  

In-person
Monday - Thursday: 8:15 a.m. - 4 p.m. 
Friday: 9:30 a.m. - 4 p.m.

Satisfactory Academic Progress

The U.S. Department of Education requires that you meet certain academic standards to qualify for federal financial aid at Madison College. These academic standards are referred to as Satisfactory Academic Progress (SAP).

SAP Standards

The tabs below provide all of the SAP standards you must meet including how to calculate them.

GPA

You must achieve and maintain a cumulative GPA of 2.0 or higher. Follow these directions to determine your Grade Point Average (GPA).

  1. Log into myMadisonCollege (full site).
  2. Under the Academics heading, select "Grades."
  3. The bottom right cell is your Cumulative GPA that is used for SAP standards.

For financial aid purposes, any missing grades or incomplete ("I") grades are calculated as an "F." In addition, any non-degree classes for which financial aid was received also count towards your financial aid GPA calculation. If either of these situations apply, you must manually calculate your GPA.

Completion Percentage

You must complete at least 67% of the cumulative credits you attempt. Your completion percentage is calculated using all credits attempted, regardless of whether financial aid was received. Follow these steps to determine your completion percentage.

  1. Determine the total number of credits completed (grades of A, AB, B, BC, C, D, AU, S, and P) at Madison College and add that to any credits transferred in.
  2. Determine the total number of credits attempted (all final grades) at Madison College and add that to any credits transferred in.
  3. Divide the completed credits (#1) by the attempted credits (#2).
  4. The result is your cumulative completion percentage in decimal format (move the period over two units to get your percentage).

For financial aid purposes, any missing grades or Incomplete ("I") grades are calculated as a grade of "F." Therefore, they are not considered completed credits, but they are considered attempted credits.

Maximum Time Frame

You must complete your current program of study within a maximum time frame that cannot exceed 150% of the number of credits required to graduate. Follow these steps to determine the amount of credits you may attempt before you reach Maximum Time Frame:

  1. Determine the credits required to graduate from your current program of study reviewing your Advisement Report. Log into myMadisonCollege (full site), go to your Student Center and select My Academics. Then click View my Advisement Report. The Units Required is the total amount of credits needed to graduate from your program.
  2. Multiply the Units Required by 1.50 (150%).

Next, determine the amount of credits you have attempted that count towards Maximum Time Frame. Note that this calculation does not start over if you change or add a new program of study.

  • Attempted at Madison College, regardless of final grade
  • Repeated
  • Dropped after the class start date
  • Transferred in from another college/university
  • Non-degree classes for which financial aid was received
  • Classes attempted, regardless of whether financial aid was received

SAP Status

At the end of each semester, your SAP Status is evaluated based on the SAP Standards above. You will have one of the following statuses:

Meets SAP – You meet all of the SAP Standards and remain eligible for financial aid.

Warning – You did not meet one or more of the SAP standards and your prior status was “Meets SAP.” You remain eligible for financial aid for one additional semester of enrollment. You will be notified of one of the following statuses in your student email:

  • GPA and/or Completion Percentage Warning – You are below the cumulative GPA and/or completion percentage standards.  If you remain below the standards at the conclusion of the next semester of enrollment, your status will be “Not Meet.” If you are above the standards, your status will be “Meets SAP.”
  • Maximum Time Frame Warning – You are between 101% and 149% of your program’s maximum time frame.

Not Meet – You did not meet one or more of the SAP Standards and your prior status was “Warning” or “Probation.” You are not eligible for financial aid until you complete the reinstatement request process. You will be notified of one of the following statuses in your student email:

  • GPA and/or Completion Percentage Suspension – Your prior status was “Warning” or “Probation” and you are below the cumulative GPA and/or completion percentage standards. 
  • Maximum Time Frame Suspension - You have exceeded 150% of the credits needed to graduate from your current program of study.

Probation – You were suspended from financial aid and completed the reinstatement request process. Your financial aid was reinstated on a conditional basis. You will be notified of one of the following statuses in your student email:

  • Appeal Granted – At the conclusion of the next semester of enrollment, if you do not meet one or more of the SAP Standards, your status will be “Not Meet”.
  • Plan – You have been placed on an Academic Fitness Program (AFP). At the conclusion of the next semester of enrollment, if you do not meet all of the requirements of the AFP, your status will be “Not Meet.” If you meet all of the requirements of the AFP, your status will continue as “Plan” until you meet the cumulative GPA and completion percentage standards.

Late Grades

The Financial Aid Office will automatically recalculate SAP for those who have final grades posted through the second week of the following semester. Any status changes will be communicated to you. If a final grade is posted after the second week of the new semester, it is your responsibility to contact the Financial Aid Office.