Contact

Financial Aid Office


Truax A1000
Enrollment Center
1701 Wright Street
Madison WI 53704

CALL: (608) 246-6170
FAX: (608) 243-4245
Email

HOURS:

Phone
Monday - Tuesday: 8 a.m. - 6 p.m. 
Wednesday - Thursday: 8 a.m. - 4:30 p.m. 
Friday: 9:30 a.m. - 4:30 p.m.  

In-person
Monday - Thursday: 8:15 a.m. - 4 p.m. 
Friday: 9:30 a.m. - 4 p.m.

HOURS: May 15 – Aug. 1
Monday – Thursday: 8 a.m. – 4:30 p.m.
Friday: 9:30 a.m. – 4:30 p.m. 

Satisfactory Academic Progress

The U.S. Department of Education requires that you meet certain academic standards to qualify for federal financial aid at Madison College. These academic standards are referred to as Satisfactory Academic Progress (SAP).

SAP Standards

The tabs below provide all of the SAP standards you must meet including how to calculate them. Your SAP standards are also provided in various SAP communications. If you have questions regarding your SAP status and how it may be impacted by changes in enrollment, please contact the Financial Aid Office.

GPA

You must maintain a cumulative GPA of 2.0 or higher.

Follow these directions to determine your Grade Point Average (GPA).

  1. Log into myMadisonCollege (Classic Portal).
  2. Click "Go to my Student Center."
  3. Under the Academics heading, click the "other academic" dropdown and select "Grades."
  4. The GPA at the bottom of the "Cumulative Total" column is your cumulative GPA.

For financial aid purposes, any missing grades or incomplete ("I") grades are calculated as an "F." In addition, any non-degree classes for which financial aid was received also count towards your financial aid GPA calculation. If either of these situations apply, you must manually calculate your GPA.

Completion Percentage

You must maintain a cumulative completion percentage of 67% or higher.

Follow these steps to determine your cumulative completion percentage. Please note that your completion percentage is calculated using all credits attempted, regardless of whether financial aid was received. 

  1. Determine the total number of credits completed (grades of A, AB, B, BC, C, D, AU, S, and P) at Madison College and add that to any credits transferred in.
  2. Determine the total number of credits attempted (all final grades) at Madison College and add that to any credits transferred in.
  3. Divide the completed credits (#1) by the attempted credits (#2).
  4. The result is your cumulative completion percentage in decimal format (move the period over two units to get your percentage).

For financial aid purposes, any missing grades or Incomplete ("I") grades are calculated as a grade of "F." Therefore, they are not considered completed credits, but they are considered attempted credits.

Maximum Attempted Credits

You must complete your current program of study within a maximum attempted credit amount that cannot exceed 150% of the number of credits required to graduate.

Follow these steps to determine the amount of credits you may attempt before you reach Maximum Attempted Credits:

  1. Determine the credits required to graduate from your current program of study reviewing your Advisement Report. Log into myMadisonCollege (Classic Portal), go to your Student Center and select Academic Requirements. Then click View Report as PDF. The Units Required is the amount of credits needed to graduate from your program. Please note that if you are in a program with ebedded credentials, you must add the Units Required listed under each credential to get the total number of credits needed to graduate from the parent program.
  2. Multiply the Units Required by 1.50 (150%).

To determine the amount of credits you have attempted that count towards Maximum Attempted Units add up all of the following classes. Note that this calculation does not start over if you change or add a new program of study.

  • Attempted at Madison College, regardless of final grade
  • Repeated
  • Dropped after the class start date
  • Transferred in from another college/university
  • Non-degree classes for which financial aid was received
  • Classes attempted, regardless of whether financial aid was received

SAP Status

At the end of each semester, your SAP Status is evaluated based on the SAP Standards above. You will have one of the following statuses:

Meets SAP – You meet all of the SAP Standards and remain eligible for financial aid.

Warning – You did not meet one or more of the SAP standards and your prior status was “Meets SAP.” You remain eligible for financial aid for one additional semester of enrollment. You will receive a communication detailing which SAP standards you did not meet.

Not Meet – You did not meet one or more of the SAP Standards and your prior status was “Warning” or “Acad Plan.” You are not eligible for financial aid unless you appeal and it is granted or you meet the SAP standards. You will receive a communication detailing which SAP standards you did not meet.

Late Grades

The Financial Aid Office will automatically recalculate SAP for those who have final grades posted through the second week of the following semester. Any status changes will be communicated to you. If a final grade is posted after the second week of the new semester, it is your responsibility to contact the Financial Aid Office.