Satisfactory Academic Progress

The U.S. Department of Education requires that you meet certain academic standards to qualify for federal financial aid at Madison College. These academic standards are referred to as Satisfactory Academic Progress (SAP).

SAP Standards

The tabs below outline all of the SAP standards that must be met, as well as instructions for how to calculate them. As long as you are active in a program of study, have a FAFSA on file, and have enrollment for the term, a communication will be sent to you at the end of each semester to let you know your SAP calculations. If you have questions regarding your SAP status and how it may be impacted by changes in enrollment, please contact the Financial Aid Office.

GPA

You must maintain:

  • a current term GPA of 2.0 or higher
  • a cumulative GPA of 2.0 or higher

Follow these directions to view your Grade Point Average (GPA).

  1. Log into the myMadisonCollege New Portal.
  2. Click the "Academic Records" tile.
  3. Select "Grades" from the left navigation menu and choose the most recent Degree Career term.
  4. Your current term GPA is only calculated after grades are turned in.
  5. Click either the Term GPA or Cumulative GPA for more details about the calculation of each number. 

For financial aid purposes, any missing grades or incomplete ("I") grades are calculated as an "F." If either of these situations apply, you must manually calculate your GPA. Developmental, remedial, and non-degree courses are not included in the GPA calculation. If you have questions regarding developmental coursework and SAP, please contact the Financial Aid Office.

Completion Percentage

You must maintain:

  • a cumulative completion percentage of 67 percent or higher
  • a current term completion percentage of 67 percent or higher

Follow these steps to determine your cumulative completion percentage. Please note that your completion percentage is calculated using all credits attempted, regardless of whether financial aid was received. 

  1. Determine the total number of credits completed (grades of A, AB, B, BC, C, D, S, and P) at Madison College and add that to transfer credits applied to your financial aid eligible program of study.
  2. Determine the total number of credits attempted (all grades above plus W, F, I, U, and NP grades) at Madison College and add that to transfer credits applied to your financial aid eligible program of study. 
  3. Divide the completed credits (#1) by the attempted credits (#2).
  4. The result is your cumulative completion percentage in decimal format (move the decimal point over two places to get your percentage).

Calculate your current term completion percentage by following the above steps using only the credits attempted and completed in the current term. 

For financial aid purposes, any missing grades or Incomplete ("I") grades are calculated as a grade of "F". Therefore, they are not considered completed credits, but they are considered attempted credits. Only developmental coursework that is financial aid eligible is included in completion. FA eligible developmental courses are:

Academic Reading 5/6
Academic Writing 5/6
Basic Algebra
Some Bridge courses
Some science prep courses

If you have questions regarding developmental coursework and SAP, please contact the Financial Aid Office. 

Maximum Attempted Credits

You must complete your current program of study without exceeding 150 percent of the number of credits required to graduate.

Follow these steps to determine how many credits you may attempt before you reach the Maximum Attempted Credit limit:

  1. Log in to the myMadisonCollege New Portal.
  2. Click the "Academic Progress" tile.
  3. Scroll down to find your program row and click on it.
  4. The Units Required to complete your program will display at the top of the page.
  5. Multiply the Units Required by 1.50. This is the number of credits allowed before you would exceed the 150% limit. 

All of the following classes are included when calculating the number of credits you have attempted that count towards Maximum Attempted Credits. Note that this calculation does not start over if you change or add a new program of study. In addition, the calculation includes all of the following classes, regardless of whether financial aid was received. 

  • Classes attempted at Madison College, regardless of final grade
  • Repeated classes
  • Classes dropped after the class start date
  • Transfer credits applied to your applicable financial aid eligible program of study
  • FA eligible developmental coursework

Once you have exceeded the 100% completion threshold for Maximum Attempted Credits, you will receive messages letting you know that you are approaching the 150% limit. Once the limit is exceeded, you will be suspended from financial aid. 

SAP Status

At the end of each semester, your SAP Status is evaluated based on the SAP Standards above. You will have one of the following statuses:

Meets SAP – You meet all of the SAP Standards and remain eligible for financial aid.

Warning – You did not meet one or more of the SAP standards and your prior status was “Meets SAP.” You remain eligible for financial aid for one additional semester of enrollment. You will receive a communication detailing which SAP standards you did not meet.

Not Meet – You did not meet one or more of the SAP Standards and your prior status was “Warning” or “Acad Plan.” You are not eligible for financial aid unless you appeal and it is granted or you meet the SAP standards. You will receive a communication detailing which SAP standards you did not meet.

Late Grades

The Financial Aid Office will automatically recalculate SAP for those who have final grades posted through the second week of the following semester. Any status changes will be communicated to you. If a final grade is posted after the second week of the new semester, it is your responsibility to contact the Financial Aid Office.