Information and forms relating to visa authorizations and I-20 requests for international students.
- Extending I-20
- Reducing Your Course Load
- Transferring From MATC
- Changing/Adding Programs
- Invitation Letter
An I-20 extension is required when you need more time to complete your program and your I-20 is expiring.
When to Apply
The I-20 must be extended BEFORE it expires, so it is advisable to start the renewal process at the beginning of the semester in which the I-20 will expire. Requesting an I-20 extension even one day after the expiration date is too late and would result in an illegal visa status.
How to Apply
No later than 2 weeks before the I-20 expires, submit:
Reducing Your Course Load
To maintain visa status, you must be enrolled full-time. Permission to enroll in less than 12 credits or to drop a class must be approved by the Center for International Education (CIE). F-1 visa regulations allow this for the following reasons only:
Academic Difficulty Due To:
- Initial difficulty with English language
- Initial difficulty with reading requirements
- Unfamiliarity with US teaching method
- Improper course placement
Reducing your course load due to an academic difficulty may only be done once. If approved, you must still remain enrolled in at least 6 credits. To apply, bring the RCL Recommendation Form (PDF, 228KB) to your instructor or academic advisor.
Medical Conditions Such As:
- Mental health
Reducing your course load because of a medical condition may be done for up to three (3) semesters. To apply, bring this informational handout (PDF, 66KB) to your doctor.
Less Than 12 Credits Remaining to Complete Program
This may only be done during your last semester. To apply, bring the RCL Recommendation Form (PDF, 228KB) to your academic advisor.
IMPORTANT: Poor class attendance can cause a visa violation! Active participation for the duration of the course is required. If you do not attend regularly, stop attending, or never attend a class you may be given a grade of “WNA” (“Withdrawn due to Non-Attendance”). Loss of legal F-1 visa status could result if the withdrawal puts your course load less than 12 credits. Please attend class regularly and for the entire duration of the class!
Need Academic Support? Madison College offers a variety of services to help students meet their goals.
Before You Leave U.S.
Before you travel outside of the U.S., do the following:
- Check to make sure you have your most recent I-20 from the Center for Interantional Education (CIE)
- Check the Travel Endorsement section (bottom of page 2) on your most recent I-20. The signature must be dated less than 1 year from when you will return. If you need a new signature, bring your original I-20 to the CIE office, preferably one week before you leave.
- If your F-visa has expired, schedule your visa interview before you leave and allow sufficient time for processing
- If you need to travel during the semester (which is generally not recommended), notify your instructors and make plans to make-up all missed assignments
- Consider if you will need an entrance visa for another country
Before You Return to U.S.
When returning to the U.S. after a visit abroad of less than 5 months, be prepared to show the following documents upon your return:
- Passport valid for at least six months after the date of re-entry
- Valid F-1 visa stamp*
- Most recently made I-20 with valid travel signature
- Recommended: Financial documentation showing you can afford tuition and living expenses
*Automatic Visa Revalidation
A valid F-1 visa stamp is not needed if returning from a visit of less than 30 days to Canada, Mexico or the Caribbean islands (excluding Cuba), as long as valid F-1 visa status has been maintained and will continue after your return. To take advantage of this revalidation you must have only visited one of these countries (for example, you cannot travel to a country in Asia before trying to use an expired visa to enter the U.S. from Canada; re-entry will be denied in this case). Citizens of the following countries are not eligible for an automatic extension of visa validity: Iran, Syria, and Sudan.
Transferring From MATC
The first step to transfer your visa status to another college/university is to be admitted by another college.
After being admitted, provide to CIE the following:
- Copy of your admission letter to the new college/university.
- Your desired date of transfer. Please consider the following information when determining which date you would like your I-20 record to be transferred to your new college in SEVIS:
- The transfer release date must be after you have completed all course requirements for the semester at Madison College.
- If you are working on-campus or with an off-campus work authorization, all paid employment must end before the transfer release date.
- If you will be graduating from your current program at Madison College, the transfer release date must be no later than 60 days after your graduation date.
- If your I-20 is expiring and you will not be graduating, the transfer release date must be before your I-20 expiration date.
- SUGGESTION: If travelling abroad after you have finished at Madison College, you should use the I-20 from your new college to return to the U.S. In this case you may wish to select a transfer release date that falls immediately after completing all course requirements. If you are unable to get your new I-20 before leaving the U.S., you should arrange for your new college to mail it to you abroad. The new college will only be able to make you a new I-20 after the transfer release date.
- Some colleges may provide you with a form to be completed by CIE. We will return the form directly to the new college, unless otherwise requested.
With the above information, CIE will schedule your I-20 record to transfer in SEVIS on the transfer release date or as soon as possible after this date. You will be notified by email after the transfer has been successfully scheduled.
If you change your mind, please notify CIE immediately. SEVIS only allows for cancellation or change before the scheduled release date.
If you would like to add another program to your academic plans or change to a different program:
During your first semester
After your first semester
If you would like to have a friend or family member visit you, the Center for International Education (CIE) can provide an invitation letter to assist with their visitor visa application. Contact CIE with the following information about the visitor(s):
- Name as it appears on their passport
- Relationship to you (mother, uncle, friend, etc.)
You will be notified by email when the letter is ready to be picked up.