Student Communications

Madison College Student Communications

Our top priority at this time is making sure we do our part at Madison College to keep every student safe and informed.

Wondering about the latest COVID-19 news and how it affects you as a Madison College student? Look below for our most recent communications regarding your safety and our plans to ensure your ongoing education.

  • Welcome to the 2020 Fall Semester - September 8, 2020

    DATE:            September 8, 2020
    TO:                  Madison College Students 
    FROM:           Tim Casper, Ed.D., Executive Vice President, Student Affairs  
    RE:                  Welcome to the 2020 Fall Semester 

     

    Welcome to the 2020 Fall Semester at Madison College.  Whether you are a first-year student or returning student, Madison College is the catalyst for transforming your life. We are here for you every step of the way. College life will be different this semester, but one thing remains certain – our support for you.  I encourage you to learn more about our Fall Semester plans and services and our commitment to providing you with a safe, high-quality, affordable education.   

     

    Throughout the year, I will send you email blasts with information to support your success.  
     
    The links below are “start of the term” resources to help you smoothly transition into this semester.  I encourage you to engage in campus activities, develop a plan for completing your academic goals, and have fun too!  

     

    As your Executive Vice President of Student Affairs, I am excited to witness and support your growth. 

     

    Go Wolfpack! 

     

    Transportation & Parking  

    Textbook Rental Program   

    Financial Aid  

    Library and Academic Support Services  

    Campus Life 

    Advising Services 

    Title IX  - (an amendment that prohibits gender-based discrimination and harassment in educational programs) - you will receive an email from the Dean of Students Office with a link to complete this training toward the first part of October.

  • COVID-19 and Our Campus Community - August 28, 2020

    COVID-19 and other infectious diseases and viruses are active in our local communities. While Madison College cannot guarantee that our campus is free of infectious disease, with everyone working together we can reduce the risk of transmission of these diseases within our community. We have adopted rules that are designed to reduce the risk of transmission of these diseases and viruses on campus. The rules are based on guidance and recommendations from state and local health experts and authorities, including the Centers for Disease Control. We expect that all students, staff and faculty will become familiar with the rules and comply with them as part of an overall effort to make our campus as safe as possible. We take the safety of our students, faculty and staff seriously. Failure to comply with the rules may lead to disciplinary action up to and including exclusion from campus.

    Questions about the rules should be directed to:
    Geraldo VilaCruz PhD., Dean of Students
    (608) 243-4555
    For students and guests - DeanofStudents@madisoncollege.edu
    For employees - EmployeeRelations@madisoncollege.edu

    Visit our COVID page for the latest information.

    Thank you for your cooperation,
    Geraldo VilaCruz, PhD.
    Dean of Students

  • Madison College Welcomes You - August 27, 2020

    Madison College welcomes you 

    There is no denying that the year 2020 will go down as one of the most challenging in our nation’s history. However, amid the strain and uncertainty, I have seen the Madison College community—students, faculty, staff and supporters alike—band together to provide stability and hope. It is in this spirit of positivity that I write you today to say thank you. 

    Thank you for choosing Madison College. Wherever you are in your educational journey, we recognize that making the decision to study at Madison College was a complex one. On behalf of the entire faculty and staff, I welcome you. May this fall mark a new beginning in which we continue to keep our eyes to the future and treat each other with kindness and respect. 

    Your safety. Our priority. 

    Your health and safety will always come first at Madison College. This why most fall classes will be held remotely. For those of you with in-person classes, please follow the campus safety guidelines we have in place: 

    • Wear a washable cloth face covering at all times 

    • Stay at least 6 to 8 feet away from others 

    • Complete the COVID screener before every trip to campus 

    We continue to follow stringent cleaning protocols in accordance with public health and Center for Disease Control (CDC) recommendations. Plexiglass shields have been installed at service counters for added protection. More seating has been added outside of our buildings for your use and seating within our buildings has been decreased to promote safe distancing. 

    Unwavering support 

    As you embark on your fall semester, lean on campus resources that are available to you. Your instructors have already worked hard to create engaging classes regardless of format. Our formats this year are online (attend at your own pace), online live and hybrid, with complete face-to-face classes only offered for topics where it is absolutely necessary.  

    Lean on your instructors for help. Ask questions. Your faculty understand that remote learning may be brand new to you. Remember that many of them have taught online classes for roughly 20 years, so they have experience with the challenges of online classes. Also, faculty members who are new to remote teaching received training this summer to ensure they are prepared to foster a positive remote learning environment. Your instructors will allow maximum flexibility if you cannot make it to campus, or if you are juggling work, family and school. If you’re facing a challenge, reach out and ask for help.  

    If you encounter non-academic challenges, seek out the support you need. We are here for you with student services in counseling, academic advising, disability resource services, tutoring and much more. If you have financial concerns, we can help.  Our financial aid experts can help you with emergency funding and financial aid.   

    Open access to college laptops and wi-fi 

    If you are without your own laptop or internet connection, let us help. Madison College will provide any student with documented need a college laptop and a wi-fi hotspot for the semester. We also can help you access the internet through added wi-fi access in any Madison College parking lot.  We have also joined Eduroam which provides students open wi-fi access at many locations across the counties of our college district. 

    We can also help you with technology training to help you prepare for your new remote learning class.  We have many classes available along with personal one-to-one support through our student help desk.   

    Built on equity and inclusion 

    Making you feel welcome in our physical and online facilities is part of our mission. Every student, faculty and staff member deserves to learn and teach in a safe space. This is a campus community built on a core of respect. Behavior that violates our core values should be reported.   

    Madison College has launched a college-wide initiative designed to fight racism. We challenge every member of our community to reflect upon and acknowledge their own bias. Racism will simply not be tolerated. Learn more about our commitment to equity and inclusion

    Follow our helpful checklist 

    We know that you have a lot on your mind returning to classes this fall.  We developed this easy checklist to help you every step of the way.   

    Always here for you 

    In closing, I thank you again for being a part of the Madison College community. The trust you place in us is humbling and valued. Your well-being is as important as the education you are receiving.  

    Have a safe, healthy and successful fall semester.   

    Dr. Jack E. Daniels, III PhD 

    President 

  • Fall 2020 Plans Address - July 14, 2020

    Dear Madison College Community:

    The last several months have been full of challenges and uncertainty as a result of COVID-19. One thing that remains certain: Our commitment to providing a high-quality, affordable education to our students that keeps the safety of our students, faculty and staff at the forefront of the learning experience. Our academic teams have been working to fine-tune innovative plans that will ensure maximum flexibility in alternate delivery options. Each course has a contingency plan should conditions change. In addition, our Student Services teams will continue to provide you the unwavering support you need to be successful to reach your academic goals.

    A Safe, Quality Experience is our #1 Priority

    There were many factors to consider for our fall course planning and safety is and will remain our top focus. Our plans are aligned and consistent with local orders and ordinances of the cities and counties we are located in, as well as the State of Wisconsin’s rules and regulations, and, in some cases, exceed those orders. While many of us want our campus return to be back to normal, it will look very different. New safety protocols have been implemented, and we need everyone in our community to commit to a shared responsibility to prevent the spread of COVID-19.

    New On-campus Safety Protocols

    New On-campus Safety Protocols Madison College will require everyone in our community to follow new safety protocols:

    • COVID health screener will be required daily for anyone entering any Madison College building. 
    • Cloth face coverings will be required on all campuses at all times, including classrooms and labs.
    • Physical distancing guidelines must be followed.
    • Students should report to campus only when they have class or pre-scheduled meetings to minimize the number of people on campus.
    • Everyone entering our buildings may be asked to display their Madison College OneCard for identification.
    • Everyone is asked to maintain good hygiene with frequent handwashing.

    In addition, Madison College will follow stringent cleaning protocols in accordance with public health and Center for Disease Control (CDC) recommendations. For your convenience, we installed new signs throughout all buildings to help direct traffic patterns and social distancing. Plexiglass shields have been installed at service counters for added protection. More seating has been added outside of our buildings and seating within our buildings has been decreased to promote safe distancing.

    Academic Offerings to Reach Your Goals

    The faculty, academic leadership and our instructional design team have worked hard to offer an array of high quality, flexible, agile courses to meet student and industry needs. The Fall course schedule is designed for maximum flexibility, both to offer options for students and ensure the health and safety of all. The primary emphasis for all programs, credentials and courses is remote delivery options including online and online live. Fall revisions continue daily, but we anticipate approximately 70 percent of our courses to be offered in remote formats. For programs, credentials and courses that require some in-person instruction, the focus is on hybrid delivery (that is, a combination of online and in-person). Fully in-person classes will be extremely limited to targeted occupational programs. All classroom capacities have been adjusted to allow for safe physical distancing. Contingency plans will be in place for any in-person component to minimize disruption should conditions change and require a move to a fully remote environment. In-person instruction is scheduled to wrap up by Thanksgiving wherever possible, with the remainder of the semester completed online.

    In cases where an in-person course or program component is required, but a student can’t attend (no matter the reason) advisors and faculty will work to find alternatives for the student’s Fall schedule. The credit/no-credit option will continue for the Fall term as it did for both this past Spring and Summer terms. The website shows the latest course offerings and formats.

    We’re Here for You

    Our Student Services teams remain committed to your educational success. We continue to be fully operational offering phone and virtual meeting appointments. Beginning Monday, August 3, we will offer limited in-person enrollment, testing and advising services. Pre-registration is required before coming to a campus. You can also continue to schedule appointments with advisingcounselingfinancial aid and career services virtually through our website or via phone. Visit our website to make your appointment.

    Full Access to Technology

    We understand that access to technology may be limited for some students. Students can borrow a laptop computer and wi-fi hot spot. These devices will be loaned to students for the semester, at no cost. Microsoft tools and antivirus software will be pre-loaded and training and assistance will be offered to help ensure success in this learning environment. Our faculty are sensitized and forthright in engaging students in modes of learning that many have had no experience in and our librarians are also available via chat, text, email and phone to assist with technology and remote learning needs.

    On-campus Childcare

    Our Child and Family Center plans to re-open August 31 to provide childcare and 4K classes to our college student families with children ages 2-5. Our program will be operating with new health protocols and a reduced capacity.

    Food and Cafeteria Services

    Limited food options will be available at Truax and Goodman South Campus. Choices will include “grab and go” and specialty coffee. Vending machines will remain in operation at all campuses. Microwaves will be spaced to ensure healthy distancing. 

    Food Pantries

    We know that food insecurity is a real issue our students face every day. We will be re-opening all of our college food pantries for curbside pick-up. Students will be able to receive 10 pounds of food at each campus weekly. A request form will be required to pick up food due to new safety and social distancing protocols. The Truax campus will have food pick up on Tuesdays and Wednesdays beginning September 1. South will have food pick ups on Thursdays, beginning September 3. Our regional campus food pantry plans are forthcoming. 

    Bookstore

    Our bookstore remains fully operational. Orders can continue to be placed online. We will have in-store and curbside pick up of books and materials available for students

    Legal Services

    The Goodman South Campus will continue to offer free legal advice to both students and our area neighbors at no charge. The free Legal Clinic is sponsored by the State Bar of Wisconsin and is staffed by several Madison-area organizations. All services will continue to be offered virtually and by appointment.

    Athletics and Athletic Facilities

    Madison College will not participate in any competitive athletic events during the fall semester. A determination regarding spring 2021 participation will be made later in 2020. Athletic facilities including the gymnasium, fitness center, and locker rooms will remain closed, except for use by Madison College athletes and Physical Education students in the fall term.

    Other Events

    Many in-person college events and services have been moved virtually. Check our website for the latest updates. Madison College will not host any external events from community groups or other parties on campus.

    Respect is the core of our campus community

    Madison College is committed to providing a safe space for all students, employees and staff. Behavior that violates our values should be reported. If you experience or observe harassment or discrimination, Madison College’s Harassment and Discrimination policy contains information regarding how to report any unacceptable incidents.  

    Safety is everyone’s responsibility

    Maintaining your health and the health of our campus requires commitment from our entire community. Everyone must follow our safety protocols. In addition, if you are experiencing any symptoms of COVID-19, please do not come to campus. Be sure to keep in close contact with your instructor to make alternative arrangements for coursework.

    Your dreams are still within reach

    We know pursuing your academic goals in these times of great uncertainty can be overwhelming. I can ensure you personally that Madison College remains here for you. Your dreams are still within reach.

    We will continue to keep you updated as we have new developments. In the meantime, stay safe and healthy.

    Jack E. Daniels, III PhD 
    President 

  • State of Madison College Address - June 11, 2020

    Dear Madison College Community, 

    The last few months have been extremely difficult due to COVID-19. In addition, another unjust death of an African American man, George Floyd, has caused us to experience a wide array of emotions including sadness, frustration, and yes - anger. Through it all I have witnessed a deep sense of community that is the heart of Madison College. We are a community that embraces fairness, equity, and respect for each other. We are a community that will unite in a world being pulled apart by uncertainty.

    Madison College has been forced to prepare for a future that is difficult to imagine.

    And yet, we imagine. We put our heads together to find ways to help each other and to give back to our students and neighbors. As a result, our college community has never been stronger.

    I am beyond proud of every member of the Madison College community. We banded together, often swiftly. We provided ventilators and masks to area hospitals and clinics. We raised and donated funds to our students in need. We gave 3,755 pounds of food to a local pantry. We helped find forever homes for 35 cats and dogs. We raised money for our emergency student scholarship fund. And we adapted quickly—students and instructors alike—to a remote learning environment that I know was unfamiliar territory.

    The next few months will be challenging. What we did prior to mid-March is now gone from our reality; what used to feel “normal” is now history. Businesses have closed, large public gatherings to celebrate are cancelled and our physical relationships have moved from personal to distant; from face-to-face to virtual. We are reminded daily that the only constant is change.

    We have been following Wisconsin’s Safer-at-Home order and will continue to follow health policy and social distancing guidance.

    As we move forward, I feel more positive about our future than ever before. Positivity and flexibility have always guided Madison College. These hallmarks of our success are critical to delivering on our mission to provide open access to quality higher education. They are the recurring themes throughout our 108-year history and are even more salient as this pivotal chapter unfolds.

    The meaning of community  

    We take this word seriously because it is the backbone of Madison College. Who are we without our students? Where would we be without our employers and partners throughout our 12-county district? What would we do without our staff and faculty? We have all had to be creative in changing how we meet, learn and teach. We continue to persevere, pushing forward with hope and optimism at every turn.

    Strong lessons strengthen our core 

    We have learned that our faculty and staff are resilient. In a very short time, our faculty rallied to create meaningful remote instruction across our many programs. Our 20+ years of expertise in online learning cascaded across our college. Faculty supported other faculty, and we delivered high-quality, remote instruction. Our staff devised remote opportunities to provide financial aid assistance, in addition to counseling and advising. These services were so desperately needed for our students. So many students faced anxieties and uncertainty, wondering whether they could access our programs. Our faculty and staff found ways to ease their anxieties. Our team has been adaptable in providing quality learning and have quickly embraced necessary technology to provide top-notch instruction. And we continue to support our employees in every way we can.

    Planning for our future 

    We have organized several teams to develop and monitor the evolution of instructional delivery and support, remote training, facilities, health and safety, technology, and student services delivery systems. Contingency plans have been made to meet the changing landscape of the pandemic and its outcomes, ensuring we continue to provide accessible and affordable education to our diverse communities, regardless of what comes next.

    Safety is our priority 

    Health and safety have been and will always remain our top priority. Stringent safety protocols have been implemented including required face coverings, a daily self-diagnostic campus entry survey, and physical distancing standards. We have hired a public health team to monitor these processes, and work with local health experts. In addition, the College’s custodial staff is following Centers for Disease Control facility and disinfecting protocols and enacting such practices daily.

    Madison College graduates are in your life 

    Whether you realize it or not, you encounter Madison College graduates every day. From the nurse you spoke to at your last doctor’s appointment, to the auto technician who fixed your car, our alumni provide “essential services” throughout our district.

    We recognize our responsibility to our students and community as the local economy reopens. This spring, we made sure students graduating from programs where there is high demand — healthcare, IT, protective services, manufacturing and more — were able to complete their hands-on training safely so they can enter the local workforce as soon as possible.

    I am also very optimistic in our plans to continue to meet student and employer demand into the future. Our 150-plus technical programs continue to be well-positioned to provide training, especially in high-demand and essential workforce areas.

    Flexible programming continues 

    Our ability to educate and train in varied class formats and areas of study is fundamental. We remain flexible yet strong. Our faculty are empowered and motivated to keep growing and developing in their industry and as teachers. Our Center for Excellence in Teaching and Learning (CETL) is a hub of innovation dedicated to helping faculty teach in many delivery modes. As leaders in remote learning for nearly 20 years, we ensure that online and remote classes are high-quality, engaging and accessible. We work hard to support our students so they can find confidence and success in a remote environment.

    Transfer programs stand strong 

    During this disruption, we have strengthened our partnerships with UW-Madison. We collectively agreed to a pass-fail option for our spring and summer classes. We have also signed a new agreement for transfer with Milwaukee School of Engineering. This is in addition to our existing transfer agreement with UW-Platteville and many other transfer partners.

    Full course schedule for fall 

    Madison College is fully operational. All student services including our bookstore, counseling, advising, success centers, and the library continue to be fully functional remotely. We stand committed to meeting the challenges of reinvigorating our economy. We are planning a gradual return of employees to campuses in July and August, as conditions permit.

    We know that fall classes will be offered in a variety of formats for the safety and convenience of our students. By July 15, final decisions will be made on fall term course formats. By August 1, final decisions on athletic competitions, travel, and events will be made for the fall semester. Our academic teams are fine-tuning innovative plans that will ensure maximum flexibility in alternate delivery options to ensure that each course has a contingency plan, should conditions change. At this time, it is projected that most of our classes will be via flexible remote delivery. For classes needing in-person instruction, classes will be a combination of online and face-to-face delivery.

    Unwavering support for our underserved students 

    Our commitment to our underserved populations remains stronger than ever. All campuses will continue to provide resources, support, and educational opportunities for underserved students. We understand that some students may not be comfortable with remote learning. We are fully committed to providing technology such as laptops and hot spots to students who need them, along with training and assistance to help ensure success in this new learning environment. Our faculty is sensitized and forthright in engaging students in a mode of learning that many have had no experience in. This is especially true, based on research of our own students, for students of color and quite frankly, males. So far, females are much more experienced and successful in remote learning courses than males, but we aim to balance that.

    Small business support continues 

    Our communities are built on small businesses that help support our local economy, many of whom turn to Madison College for education and support. Madison College will continue providing entrepreneurial workshops for existing and new small businesses. We will continue to partner with the vast number of agencies and associations dedicated to enhancing community development and an improved quality of life in our communities.

    Dreams are still within reach 

    I can ensure you personally that Madison College remains here as your partner, friend, and supporter. Even if your plans have changed, your goals are still within reach at Madison College. We are open and ready to assist our students and communities.

    Jack E. Daniels, III PhD 
    President      

  • Grading Options for Summer 2020 Term - May 22, 2020

    DATE: May 22, 2020

    To: Madison College Students

    From: Dr. Howard Spearman, Vice President of Student Affairs/Chief Student Services Officer and Dr. Turina Bakken, Provost

    RE: Grading Options for Summer 2020 Term

     

    As summer classes approach, we wanted to provide additional details on grading options for the Summer 2020 term. Similar to spring semester grading, Madison College will be offering students Credit/No Credit grading for eligible summer courses. The process for electing Credit/No Credit grading will remain the same, as follows:

    • Madison College will offer students the option to take eligible summer courses for "Credit" or "No Credit." UW-Madison has confirmed that courses taken for Credit will be transferable. The college is finalizing an agreement with the rest of the UW System and the Wisconsin Technical College System to ensure that courses taken for Credit will be transferrable.
    • Students can determine the eligibility of Summer classes for Credit/No Credit grading here.
    • The Credit/No Credit decision window will run from August 10-August 24. You will be able to elect Credit/No Credit grading after your final letter grade is posted in your myMadisonCollege student account. 
    • Students who have not yet received a final letter grade for their courses, or see a grade of “Incomplete” when the decision window closes, will be able to elect Credit/No Credit grading when a final letter grade is entered.
    • To elect Credit/No Credit grading, students will submit a web form, which will show you how your official grade will convert to “Credit” or “No Credit”. You will see a confirmation pop-up from the College once your submission is received.

    More information about the Credit/No Credit process for both Spring and Summer terms is available on the Credit / No Credit webpage. You will also receive additional details about the decision process as the Summer decision window approaches.

    As a reminder, the Spring Credit/No Credit decision window will be closing on Wednesday, May 27. Students who have received a final letter grade and want to opt in to Credit/No Credit grading for eligible classes must do so by that date. If you have an “Incomplete” or missing grade(s), Enrollment Services will email you after May 27 with the link to a form you may use once your final grades are posted.

    We hope that you are staying safe and healthy.

    Dr. Howard Spearman - Vice President, Student Affairs

    Dr. Turina Bakken - Provost