Contact

Financial Aid Office


Truax A1000
Enrollment Center
1701 Wright Street
Madison WI 53704

CALL: (608) 246-6170
FAX: (608) 243-4245
Email

HOURS:

Phone
Monday - Tuesday: 8 a.m. - 6 p.m. 
Wednesday - Thursday: 8 a.m. - 4:30 p.m. 
Friday: 9:30 a.m. - 4:30 p.m.  

In-person
Monday - Thursday: 8:15 a.m. - 4 p.m. 
Friday: 9:30 a.m. - 4 p.m.

Reinstatement Request Process

If you are not meeting the Satisfactory Academic Progress (SAP) standards required to receive financial aid at Madison College, you can request reinstatement of your financial aid. Please note that you are responsible for all tuition and fees regardless of your SAP status or the status of a reinstatement request. In order to start the request process you must:

  1. Complete your FAFSA.
  2. Be accepted into an eligible program of study.
  3. Use your Advisement Report to find out what courses you still need to fulfill the requirements of your current program of study. Get help using your Advisement Report.

Once we receive your FAFSA, your reinstatement requirements will be added to your myMadisonCollege To Do List.

If you are suspended due to GPA and/or Completion Percentage you may use one of the following options to appeal.

  • Reinstatement After Academic Improvement (GPA/Completion Academic Improvement)
  • Reinstatement by Appeal (GPA/Completion Appeal)

If you are suspended due to Maximum Time Frame you may complete the appeal process (Maximum Time Frame Appeal).

Reinstatement Process

  • GPA/Completion - Reinstatement After Academic Improvement

    This is the reinstatement request process to use if you are on GPA and/or completion percentage suspension and have shown academic improvement in your last semester of enrollment.

    Requirements to Request reinstatement

    To request reinstatement, you must:

    • Complete at least 6 credits within one semester at Madison College.
    • Complete all courses with no final grades of W, F, or I.
    • Achieve a semester GPA of at least 2.0.

    How to Request reinstatement

    Once all of the above criteria are met, you may then submit the Reinstatement After Academic Improvement Form along with your Advisement Report. Both of these items can be found in your myMadisonCollege To Do List. If you are requesting reinstatement after the semester starts, you may also be required to submit Instructor Progress Reports.

    After Reinstatement

    If you are reinstated, you will be placed on an Academic Fitness Program (AFP). This requires you to meet all of the AFP requirements each semester until you meet SAP Standards. The Financial Aid Office will evaluate your progress at the conclusion of each semester to verify that you have completed the requirements of the AFP. If these requirements are not met, your SAP Status will return to "Not Meet," and you will be ineligible for financial aid. The requirements of the AFP include:

    • Complete all scheduled classes with no final grades of F, W, or I.
    • Achieve at least a 2.0 GPA each semester.
    • Complete the Instructor Progress Reports for each of your classes by the required deadline each semester.

    Progress Reports

    Instructor Progress Reports should be completed a quarter of the way through your class (four to six weeks for a 16-week class, or two to three weeks for an eight-week class). These must be completed for each of the classes you are registered for that is currently in progress. To complete the Instructor Progress Reports you may either:

  • GPA/Completion - Reinstatement by Appeal

    This is the reinstatement request process to use if you are on GPA and/or completion percentage suspension and had circumstances beyond your control that caused your financial aid suspension. If you did not have circumstances beyond your control that caused your financial aid suspension, then you must complete the Reinstatement After Academic Improvement process.

    How to Appeal

    You may complete the Reinstatement by Appeal form along with your Advisement Report and any supporting documentation. The appeal form and Advisement Report can be found in your myMadisonCollege To Do List. The supporting documentation must be from a third party who supports the circumstances of the appeal, such as your doctor or employer. If you are requesting reinstatement after the semester starts, you may also be required to submit Instructor Progress Reports.

    After Reinstatement

    If you are reinstated, you will be placed on an Academic Fitness Program (AFP). This requires you to meet all of the AFP requirements each semester until you meet SAP Standards. The Financial Aid Office will evaluate your progress at the conclusion of each semester to verify that you have completed the requirements of the AFP. If these requirements are not met, your SAP status will return to "Not Meet" and you will be ineligible for financial aid. The requirements of the AFP include:

    • Complete all scheduled classes with no final grades of F, W, or I.
    • Achieve at least a 2.0 GPA each semester.
    • Complete the Instructor Progress Reports for each of your classes by the required deadline each semester.

    Progress Reports

    Instructor Progress Reports should be completed a quarter of the way through your class (four to six weeks for a 16-week class, or two to three weeks for an eight-week class). These must be completed for each of the classes you are registered for that is currently in progress. To complete the Instructor Progress Reports you may either:

  • Maximum Time Frame Appeal

    This is the reinstatement request process to use if you are on Maximum Time Frame (MTF) Suspension.

    How to Appeal

    If you are required to submit an appeal form, it will be on your myMadisonCollege To Do List. You are also required to submit an Academic Plan each aid year that allows you to plan out your class schedule for the entire aid year. If your class schedule is different from the Academic Plan that has been submitted, you must submit a new Academic Plan.

    After Reinstatement

    If you are reinstated, you will be placed on a Maximum Time Frame (MTF) Plan. You must meet all of the MTF Plan requirements each semester. The Financial Aid Office will evaluate your progress at the conclusion of each semester to verify that you have completed all of the requirements. If these requirements are not met, your SAP Status will return to "Not Meet" and you will be ineligible for financial aid. The MTF Plan requires that you:

    • Complete at least 67% of your classes each semester.
    • Achieve at least a 2.0 GPA each semester.

Review Process

Allow up to four weeks from submission of the appeal form and all documentation for the appeal to be processed. You will be notified regarding a determination or next steps via your Madison College student email. To expedite processing, submit all of your paperwork at the same time. All appeals and corresponding paperwork must be submitted by the following deadlines. Any documentation submitted after the deadline will be considered for the next semester.

  • Fall semester: Third Monday in November
  • Spring semester: Third Monday in April
  • Summer semester: Third Monday of the semester