School of Health Education Forms and Policies
A Madison College student may be withdrawn from the clinical component of a Health Education course any time he or she fails to provide a "standard of care" as established by course objectives, basic competencies, affiliating agency agreements or rules established by State of Wisconsin licensing and regulating agencies. This withdrawal may result in failure of the course and is to be reviewed by the Dean of the School of Health Education.
Important requirements below.
- Caregiver Background Check
Wisconsin law requires background checks for persons who provide care for others or have access to people who receive care. Please see the State of Wisconsin Statutes Chapter 50.065, for reference and details on legislative guidelines pertaining to Offenses Affecting Caregiver Eligibility. This law applies to students in many School of Health Education programs. A completed background check as prescribed under Wisconsin law includes:
- Completed Background Information Disclosure Form (BID).
- Electronic status check of professional licenses and credentials through the Department of Safety and Professional Services.
- Electronic criminal history search from the Wisconsin Department of Justice.
- Electronic review of records kept by the Department of Health Services for any substantial findings of abuse/neglect and license restrictions or denials.
Based on information obtained, additional research may include an out-of-state criminal history search, tribal court criminal history search, check of relevant military records, and check of county or local records.
Clinical sites have the right to deny your participation in clinical at their facility based on arrest or conviction record if the arrest or conviction is substantially related to the circumstances of your role as a potential health program student. Each site applies their interpretation and application of the Fair Employment Act. Information found in this process may prevent placement in a clinical agency or practicum site for experiences required to graduate from the program. This information may also affect eligibility to obtain state licensure. More information can be found on the Wisconsin Department of Health Services website.
Students entering many health programs must honestly and accurately complete a Background Information Disclosure (BID) form in full. Background screenings for School of Health Education students are completed by the company CastleBranch. Nursing Assistant program students must complete the background check prior to enrollment.
You must be thorough in your response to all items, on the BID form. If you indicate "no" and there are pending or convicted crimes on your background check results, admission to a health program and/or registration to a Nursing Assistant course may be denied and delayed for at least one semester. You will also be required to resubmit a BID form and complete an appeal process. You are responsible for accuracy. It is in your best interest to reveal everything; any discrepancies between your responses and the background check results will likely effect your entry into the program.
If the BID form or background check responses indicate a conviction for any of the following, where the conviction occurred five years or less from the date on which the information was obtained, you must obtain and submit to the program director the criminal complaint and judgment of conviction from the Clerk of Courts in the county where you were convicted. These will be reviewed prior to course registration:
- Misdemeanor battery
- Battery to an unborn child
- Battery, special circumstances
- Reckless endangerment
- Invasion of privacy
- Disorderly conduct
Madison College health care programs do not accept students with the following:
- Pending charges
- Current probation or incarceration for their crime
- Felony convictions (convictions over 10 years ago MAY be considered depending on the crime)
- Crimes of theft in the last five years
- Crimes of violence or abuse in the last five years
- Habitual criminal records
Please be aware that some clinical sites may deny students with the following criminal convictions:
- Recent DUI or OWI
- Possession of narcotics
- Any crime
If you are charged with a crime after your BID is submitted and the background check is completed, it is your responsibility to reveal this information to the program director immediately. Failure to do so will result in immediate dismissal.
Knowingly providing false information, or omitting information, may result in dismissal from the program.
- Immunization Policy
Accepted program students must provide documentation of current immunizations after acceptance and prior to beginning School of Health Education core-program courses.
Refer to your program's Accepted Student Checklist for important immunization instructions and deadlines.
*Please note: Nursing Assistant program students are required to submit this documentation prior to enrollment.
Immunization is an important and necessary expectation of students enrolled in School of Health Education programs. Immunization protects you from contracting potentially deadly communicable diseases from those you come in contact with. Immunization also prevents you from infecting others. This factor is especially important when working at a clinical site where students are exposed to many patients, families, visitors and other healthcare workers.
Most clinical sites require proof of immunization before you can be assigned a clinical rotation at their healthcare facility, and almost all healthcare facilities will require proof of immunization before they will hire you. In order to move forward with your academic and professional career in healthcare, we strongly encourage you to get immunized and stay current on your immunizations. Refusing to get immunized is a personal choice, but it does carry negative consequences that you should be aware of.
Declining to document or be current with expected immunization will likely result in clinical sites refusing to accept you in their facility. This may prevent you from attending required clinical rotations, resulting in unsuccessful completion of your clinical assignment, your course, and ultimately your program.
Programs expect that students understand the implications of not being immunized or not being current with their immunizations. They expect all students to be current with their immunizations (or positive anti-body titers), which may include any or all of the following:
- Two (2) MMRs (Measles, Mumps, Rubella)
- Two (2) Varicella vaccinations (dated at least four weeks apart) OR a titer lab report, reflecting immunity
- TDAP (Tetanus, Diphtheria and Pertussis)
- Hepatitis B
- 2-step Tuberculosis (TB) skin test; if you have previously tested positive for TB and cannot provide negative chest x-ray results, you may be denied participation in clinical practice.
While immunizations are strongly encouraged, students can choose to decline by completing the Health Program Immunization Declination Form. Please contact your program director or the Dean of the School of Health Education at (608) 246-6065 to obtain this form. It is important to note that even with a signed declination form, clinical sites will likely refuse to accept you in their facility.
- Student Accident Insurance
A variety of programs at Madison College require students to have a minimum of basic accident insurance for clinical participation. By checking "Yes" in your CastleBranch account, you are indicating you agree to maintain coverage throughout the duration of your clinical experience(s), and you understand that Madison College cannot assume any liability or financial obligation for students’ health care.
If you are in need of a low-cost basic accident insurance plan while enrolled in Madison College courses, you can consider Arthur J. Gallagher & Co; click on Student Direct Pay Enroll link on the left side of the page to purchase.
Upon purchase, you will receive an email directly from Arthur J. Gallagher & Co. regarding your next steps on how to activate your account and receive your insurance card.
The cost is $23 per semester. You must purchase coverage, every semester in which you will be participating in clinical practice.
Arthur J. Gallagher & Co. customer service (877) 449-7938.
- Name Badge Order
If you are instructed to purchase a Madison College name badge for your clinical, order here.
You will need to create an new account on their website, unique from your Madison College login. A credit/debit card will be required for purchase.
Is there a problem with your order? Please contact The Badger Group at (800) 274-5144.
- CPR Training
Most School of Health Education programs require CPR training prior to attending labs and/or clinical sites.
The required CPR training level is American Red Cross BLS for Health Care Providers or American Heart Association BLS for Health Care Providers. These courses include infant through adult CPR and AED training and a return demonstration of CPR/AED performance.
Online courses do not include hands-on skills testing and will not meet this requirement.
- Latex Allergy
Students who have or develop a latex allergy while in a School of Health Education program may find it difficult to complete the program's requirements. A latex-free environment cannot be guaranteed at Madison Area Technical College or at health care affiliates. Students with concerns should contact the appropriate program director and their own health care provider to discuss the ramifications of a latex allergy.