Whether for admission or course requirement completion, you must send transcripts from other schools according to these guidelines.
Receipt. Official transcripts must be sent from the institutions you attended in a sealed envelope. We also accept transcripts from approved third parties such as Parchment, Credentials Solutions and National Student Clearinghouse. We cannot accept faxed, emailed, scanned, advising copy, campus use only or web-produced transcripts.
If your transcripts include a former first or last name, inform the Enrollment Center to minimize processing delays.
If you order your official transcript electronically and you are required to provide a Madison College school email, using firstname.lastname@example.org or email@example.com will allow us to receive the inbound transcript. Official electronic transcripts must be sent by an approved third party. We are unable to accept self-submissions of electronic transcripts.
Test scores must be sent directly from the testing agency to be considered official. Madison College does not accept copies of student score reports or scores listed on high school transcripts.
Any unofficial transcripts or test scores received by the college will not be linked to student academic records and will be confidentially destroyed upon receipt.
Processing. Official transcripts will be electronically imaged once received by the Enrollment Center. The original documents will be destroyed. Imaged documents are kept on file for three years. After this time, you may need to resubmit your transcripts.
Custody. Transcripts and test scores submitted to Madison College become the property of the college and cannot be returned to you. If you would like a copy of your transcript or test scores, contact the institution or the testing agency that originated the document and request copies to be sent directly to you.
High school transcript: If you are currently in high school or charter school, submit your official in-progress transcript with your admissions application. After graduation, submit your final official transcript. High schools will notify Madison College if an applicant does not graduate, at which time Madison College will contact the applicant with alternative options.
GED/HSED DOCUMENTATION: Students that have completed their GED or HSED at Madison College may work with the Testing Center to get official documentation submitted to the admissions department.
Students that have completed their GED or HSED at other locations must submit official score reports from the awarding state agency. Score reports must be sent directly from the official testing agency. We cannot accept student score reports or test scores printed on high school transcripts.
Students that have completed the GED02 must submit official transcripts from the awarding high school.
Home school transcript: Home-schooled students should submit a transcript produced by the home schooling agent responsible for the instruction of the student. The transcript should list courses with grades and the grading scheme, or may simply include detailed course descriptions. The transcript must be signed with an original ink signature and dated by the agent.
Closed schools: If your high school or college has closed, you should contact your local or State Department of Public Instruction (DPI) to order an official document.
If a public or private school record no longer exists, contact DPI to request the following on official DPI letterhead: name of school, year school closed, name of student, and, if recorded, the year graduated. The letter must be signed with an original ink signature and dated by a DPI representative. You may then submit that letter to Madison College.
International transcript: If you attended high school and/or college outside the United States, you must submit one of the following to fulfill the education completion admissions requirements:
- Original official academic transcripts which include courses and grades/scores earned in the original language. If your records are not in English, you must include a professional translation into English.
- Official, professional course-by-course credential evaluation that also evaluates and demonstrates high school or collegiate-level education completion equivalent to an Associate's degree or higher.
An official, professional course-by-course credential evaluation is required to fulfill a GPA or course requirement for admissions, petition requirements, or for transfer credit evaluation.
EFFECTIVE MAY 1, 2019: If you attended high school and/or college outside the United States, you must submit both of the following to fulfill the education completion admissions requirements:
- Official, professional credential evaluation: A credential evaluation is different from a translation because it demonstrates how the foreign educational system aligns with the U.S. educational system and converts grades into the U.S. equivalence.
- An official, professional general credential evaluation with GPA meets the minimum requirement for admission completion.
- An official, professional course-by-course credential evaluation is required when requesting credit for prior learning, through which courses from other institutions may be counted towards a Madison College program.
- Official transcripts that demonstrate high school/secondary completion or collegiate-level education completion equivalent to an Associate's degree or higher.
For a list of translation and evaluation services, see our International Student Admission page.