School of Health Education

Health Education Building 103
1705 Hoffman Street
Madison WI 53704

CALL: (608) 246-6065 or (800) 322-6282 ext. 6065

Monday - Tuesday: 8 a.m. - 6 p.m.
Wednesday - Friday: 8 a.m. - 4:30 p.m.

Essential Functions: Medical Coding Specialist

Medical Coding Specialist program students must be able to demonstrate critical, logical and analytical thinking while also possessing motor, auditory and visual skills that enable them to meet program objectives and perform job duties required by the profession.

Disability Act Statement: Madison College complies with all provisions of the Americans with Disabilities Act and makes reasonable accommodations upon request for qualified individuals. If you believe you may need accommodations to assist you in performing the functions listed below, please contact the Disability Resource Services (DRS) office at (608)246-6716 or (800)322-6282 ext. 6716 (deaf students via Relay 711) or via email.

Critical Thinking: Ability sufficient for clinical judgment and professional behavior

  • identify cause-effect relationship in clinical setting
  • correlate theory to practice
  • abstract information from patient records for coding, research studies and quality improvement projects
  • apply coding guidelines and conventions including proper sequencing of codes
  • correlate and review DRG, APC & RBRVS payment methodology to coded data
  • review and correct denied claims

Vision: Visual ability sufficient to read written documentation

  • adequately read electronic health records and other information on the computer
  • adequately read paper-based records
  • read publications such as federal/state regulations, Medicare policies and profession journals

Emotional Endurance: Ability to work in high-stress and rapidly changing environment with multiple deadlines while maintaining emotional control and flexibility

  • calmly react to urgent situations
  • focus attention on task at hand
  • adapt to changing environment
  • accept feedback appropriately
  • accept responsibility of own actions

Interpersonal Skills: Abilities sufficient to interact with peers, coworkers, physicians, third party payers and other groups from a variety of social, emotional, cultural and intellectual backgrounds

  • establish good rapport with classmates, instructors and healthcare professionals
  • be sensitive to needs of others
  • work together to reach a common goal (team player)

Communication: Abilities sufficient for interaction with others in verbal and written form

  • read, write, speak and comprehend English
  • follow written and oral directions
  • listen for content, emotional meaning and direction
  • communicate a thought, idea or fact in spoken or written form in a clear, concise manner
  • compose written physician queries regarding coding issues

Ethics: Ability to act in a professional manner

  • maintain patient confidentiality
  • maintain security of health information
  • demonstrate academic integrity

Motor Skills: Manual dexterity necessary to perform duties

  • keyboarding
  • locate information in medical record documentation (paper and electronic formats)
  • assign patient classificaton systems such as ICD-9-CM, HCPCS and CPT using code books or computer applications
  • assign DRGs, APCs, RBRVS payment methodology to codes using computer applications

Hearing: Ability sufficient to respond to verbal communication and to interact with the communicator

  • participate in departmental and institutional committees
  • communicate with health care professionals
  • hear telephone conversations

Mobility: Physical ability sufficient to tolerate walking, standing, stopping and bending; and ability to lift items weighing 20 lbs. or more

  • retrieve, carry and file medical records
  • perform medical record review and coding
  • sit at the computer to perform coding function

Developed by the Medical Coding Specialist Program Advisory Committee, Madison College, 6/96. Revised 9/09.